Community Health Group
Administrative Assistant II - Finance
Community Health Group, Chula Vista, California, United States, 91911
Job Details
Job LocationCorporate Headquarters - Chula Vista, CA
Position TypeFull Time
Salary Range$22.31 - $29.01 Hourly
Description
RESPONSIBILITIESPerforms secretarial support functions for the Finance division by handling, routing and filing correspondence, reports and records including those of a confidential nature; screening telephone calls.Coordinates time commitments, schedules meetings, and arranges travel.Organizes work by providing administrative support functions including organizing correspondence, minutes, meetings notices and expense reports; tracking provider and member reimbursements; collecting information for management; maintaining departmental policies and procedures; initiating telecommunications; and making recommendations to improve communication and efficiency.Orders meals for the assigned meetings.Produces information and reports including minutes for meetings called or accommodated by the division Chief.Prepares agendas, confirms attendance and records minutes of meetings, including staff, department and Board of Directors Finance meetings.Prepares, composes and types letters, memorandums, reports and other material as directed.Supports the team effort by maintaining established departmental policies and procedures, objectives, and safety standards.Enhancing professional growth and development through participation in educational programs, current literature, in-service meetings and workshops; attending meetings as required and participating on committees as directed; and performing other related duties as assigned or requested.Maintains product and company reputation and contributes to the team effort by conveying professional image and accomplishing related tasks; participating on committees and in meetings; performing other duties as assigned or requested.Monitors, tracks and reports warehouse safety status by conducting periodic inspections.Maintains facility records including but not limited to Safety Data Sheets (SDS) and documents for site equipment.Tracks and maintains documents related to inspections of site and/or Facilities Department.Demonstrates and supports an environment of safety, good working relationships, quality and productivity.Assist with scheduling third-party vendors for facilities maintenance.Conduct early morning facilities walk-throughs to ensure building is in excellent shape before employees arrive for work.Assist Safety Officer with preparing safety and facilities materials, binders, etc. - in preparation for audits or safety/ facilities matters.Serve as a back-up to document all daily facilities work order requests in an Excel Spreadsheet or other management tracking system.Other special projects as assigned by Executives and Senior Management staff, such as Spanish-English transcriptions and translations, and assistance with preparation of PowerPoint presentations.EDUCATION
Vocational or Specialized trainingBA degree in Finance or related preferredEXPERIENCE/SKILLS
5 years' experience as executive/administrative secretary or office manager or equivalent3 years in financial or accounting setting or related environment highly desirableKnowledge of general accounting and finance practicesExpert level knowledge of all Microsoft programs (Word, Excel, PowerPoint, Outlook, etc.).Strong organization skills; excellent fluent written and verbal communication, analytical and decision making skills.Discretion, good judgment, organizational ability, initiative, the ability to work independently.Excellent customer service and interpersonal skills with the ability to interface effectively with all levels of staff and provider populations, adaptable and versatileMust be computer literate with advanced-level of expertise using spreadsheets and word processing software. Should understand relational databases and possess knowledge of intermediate graphic presentation techniques in Excel and PowerPoint.Bilingual English/ Spanish preferred.PHYSICAL REQUIREMENTS
May require prolonged sitting.Frequent traveling, including driving with County of San Diego.May be required to work evenings and weekends.
Job LocationCorporate Headquarters - Chula Vista, CA
Position TypeFull Time
Salary Range$22.31 - $29.01 Hourly
Description
RESPONSIBILITIESPerforms secretarial support functions for the Finance division by handling, routing and filing correspondence, reports and records including those of a confidential nature; screening telephone calls.Coordinates time commitments, schedules meetings, and arranges travel.Organizes work by providing administrative support functions including organizing correspondence, minutes, meetings notices and expense reports; tracking provider and member reimbursements; collecting information for management; maintaining departmental policies and procedures; initiating telecommunications; and making recommendations to improve communication and efficiency.Orders meals for the assigned meetings.Produces information and reports including minutes for meetings called or accommodated by the division Chief.Prepares agendas, confirms attendance and records minutes of meetings, including staff, department and Board of Directors Finance meetings.Prepares, composes and types letters, memorandums, reports and other material as directed.Supports the team effort by maintaining established departmental policies and procedures, objectives, and safety standards.Enhancing professional growth and development through participation in educational programs, current literature, in-service meetings and workshops; attending meetings as required and participating on committees as directed; and performing other related duties as assigned or requested.Maintains product and company reputation and contributes to the team effort by conveying professional image and accomplishing related tasks; participating on committees and in meetings; performing other duties as assigned or requested.Monitors, tracks and reports warehouse safety status by conducting periodic inspections.Maintains facility records including but not limited to Safety Data Sheets (SDS) and documents for site equipment.Tracks and maintains documents related to inspections of site and/or Facilities Department.Demonstrates and supports an environment of safety, good working relationships, quality and productivity.Assist with scheduling third-party vendors for facilities maintenance.Conduct early morning facilities walk-throughs to ensure building is in excellent shape before employees arrive for work.Assist Safety Officer with preparing safety and facilities materials, binders, etc. - in preparation for audits or safety/ facilities matters.Serve as a back-up to document all daily facilities work order requests in an Excel Spreadsheet or other management tracking system.Other special projects as assigned by Executives and Senior Management staff, such as Spanish-English transcriptions and translations, and assistance with preparation of PowerPoint presentations.EDUCATION
Vocational or Specialized trainingBA degree in Finance or related preferredEXPERIENCE/SKILLS
5 years' experience as executive/administrative secretary or office manager or equivalent3 years in financial or accounting setting or related environment highly desirableKnowledge of general accounting and finance practicesExpert level knowledge of all Microsoft programs (Word, Excel, PowerPoint, Outlook, etc.).Strong organization skills; excellent fluent written and verbal communication, analytical and decision making skills.Discretion, good judgment, organizational ability, initiative, the ability to work independently.Excellent customer service and interpersonal skills with the ability to interface effectively with all levels of staff and provider populations, adaptable and versatileMust be computer literate with advanced-level of expertise using spreadsheets and word processing software. Should understand relational databases and possess knowledge of intermediate graphic presentation techniques in Excel and PowerPoint.Bilingual English/ Spanish preferred.PHYSICAL REQUIREMENTS
May require prolonged sitting.Frequent traveling, including driving with County of San Diego.May be required to work evenings and weekends.