Medical College of Wisconsin
Administrative Assistant Sr
Medical College of Wisconsin, Milwaukee, Wisconsin, United States, 53244
Position Description:
As an
Administrative Assistant Sr
in the
Department of Pathology
you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction.
Primary FunctionsAnticipate and initiate action regarding administrative functions while coordinating and leading projects.Compose correspondence as needed, which may contain confidential information.Use complex functions of a variety of computer applications and software packages to develop macros and templates.Manage faculty calendars, including meeting coordination, adding clinical responsibilities, and pre-emptively identifying conflictsSchedule and prepare for meetings; gather necessary information, create agendas and PowerPoint presentations, utilize WebEx, Teams, Zoom and/or other virtual meeting software; attend meetings to take and disseminate meeting minutes.Update and maintain faculty CVs, including in Faculty Collaboration Database.Assist in training of and act as back-up for other administrative staff.Assist in coordinating faculty and staff recruitment process, including identification of recruitment dates, creating professional itineraries, gathering feedback from interviewers, etc.Assist in onboarding new faculty and staff.Provide resolution to phone inquiries and prioritizing issues and routing calls as appropriate.Knowledge - Skills - AbilitiesKnowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills.
#LI-SN1
Preferred Schedule:
M-F 8-4:30
Position Requirements:
Appropriate experience may be substituted on equivalent basisMinimum Required Education: High school diplomaMinimum Required Experience: 5 years of experienceField: Healthcare background, executive leadership administrative support
Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeavePet InsuranceOn campus Fitness Facility, offering onsite classes.Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a full list of positions see: www.mcw.edu/careersFor a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefitsEastern Wisconsin is
a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community .
For more information, please visit our institutional website at
https://www.mcw.edu/departments/office-of-diversity-and-inclusion .
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
.
As an
Administrative Assistant Sr
in the
Department of Pathology
you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction.
Primary FunctionsAnticipate and initiate action regarding administrative functions while coordinating and leading projects.Compose correspondence as needed, which may contain confidential information.Use complex functions of a variety of computer applications and software packages to develop macros and templates.Manage faculty calendars, including meeting coordination, adding clinical responsibilities, and pre-emptively identifying conflictsSchedule and prepare for meetings; gather necessary information, create agendas and PowerPoint presentations, utilize WebEx, Teams, Zoom and/or other virtual meeting software; attend meetings to take and disseminate meeting minutes.Update and maintain faculty CVs, including in Faculty Collaboration Database.Assist in training of and act as back-up for other administrative staff.Assist in coordinating faculty and staff recruitment process, including identification of recruitment dates, creating professional itineraries, gathering feedback from interviewers, etc.Assist in onboarding new faculty and staff.Provide resolution to phone inquiries and prioritizing issues and routing calls as appropriate.Knowledge - Skills - AbilitiesKnowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills.
#LI-SN1
Preferred Schedule:
M-F 8-4:30
Position Requirements:
Appropriate experience may be substituted on equivalent basisMinimum Required Education: High school diplomaMinimum Required Experience: 5 years of experienceField: Healthcare background, executive leadership administrative support
Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeavePet InsuranceOn campus Fitness Facility, offering onsite classes.Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a full list of positions see: www.mcw.edu/careersFor a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefitsEastern Wisconsin is
a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community .
For more information, please visit our institutional website at
https://www.mcw.edu/departments/office-of-diversity-and-inclusion .
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
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