Medical College of Wisconsin
Administrative Coordinator
Medical College of Wisconsin, Wausau, Wisconsin, United States, 54401
Position Description:
As an
Adminstrative Coordinato r at
Medical School Regional Campuses
you will function as a key coordinator for human resources, purchasing, and financial management of a large division. Assure the smooth running of the division.Primary FunctionsProvides various office and location support activities.Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided.Ensures correct functioning of facilities, office and/or business support services.Assists with developing and preparing budgets and financial reports.Directs department operations to prepare and retain records, files, and reports.Manages daily operations of the department, primarily in the areas of human resources, compliance, and financial management.Coordinate, plan, and implement office activities and procedures of the division.Coordinate and administer the budget development process.Assist with grant budget process.Monitor division budget including maintaining budget records.Initiate purchase order requests, check requests, and travel expenses.Supervise division administrative staff.Coordinate staff recruitment, hiring, discipline, and annual reviews.Assist with faculty recruitment and credentialing.Prepare and maintain all confidential records and files relating to faculty and staff personnel matters.Serve as a resource on MCW policy to staff and faculty.Schedules and processes timekeeping for standardized patients.Execute special projects such as space allocations, relocations, and major equipment purchases, national and international meeting organization.Oversee special projects such as campus events, workshops, retreats, and advisory committee meetings.Represent the division on task forces and committee as appropriate.Participate in division and departmental strategic planning.
Knowledge - Skills - AbilitiesKnowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources.Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.
#LI-SN1
Preferred Schedule:
M-F 7:30 am - 4:30 pm; occasional evenings and weekend hours for campus events
Position Requirements:
SpecificationsAppropriate experience may be substituted for education on an equivalent basisMinimum Required Education: Bachelor's degreeMinimum Required Experience: 2 years of experience
Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeavePet InsuranceAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a full list of positions see: www.mcw.edu/careersFor a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefitsEastern Wisconsin is
a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community .
For more information, please visit our institutional website at
https://www.mcw.edu/departments/office-of-diversity-and-inclusion .
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
.
As an
Adminstrative Coordinato r at
Medical School Regional Campuses
you will function as a key coordinator for human resources, purchasing, and financial management of a large division. Assure the smooth running of the division.Primary FunctionsProvides various office and location support activities.Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business unit to which the support is being provided.Ensures correct functioning of facilities, office and/or business support services.Assists with developing and preparing budgets and financial reports.Directs department operations to prepare and retain records, files, and reports.Manages daily operations of the department, primarily in the areas of human resources, compliance, and financial management.Coordinate, plan, and implement office activities and procedures of the division.Coordinate and administer the budget development process.Assist with grant budget process.Monitor division budget including maintaining budget records.Initiate purchase order requests, check requests, and travel expenses.Supervise division administrative staff.Coordinate staff recruitment, hiring, discipline, and annual reviews.Assist with faculty recruitment and credentialing.Prepare and maintain all confidential records and files relating to faculty and staff personnel matters.Serve as a resource on MCW policy to staff and faculty.Schedules and processes timekeeping for standardized patients.Execute special projects such as space allocations, relocations, and major equipment purchases, national and international meeting organization.Oversee special projects such as campus events, workshops, retreats, and advisory committee meetings.Represent the division on task forces and committee as appropriate.Participate in division and departmental strategic planning.
Knowledge - Skills - AbilitiesKnowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources.Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.
#LI-SN1
Preferred Schedule:
M-F 7:30 am - 4:30 pm; occasional evenings and weekend hours for campus events
Position Requirements:
SpecificationsAppropriate experience may be substituted for education on an equivalent basisMinimum Required Education: Bachelor's degreeMinimum Required Experience: 2 years of experience
Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeavePet InsuranceAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a full list of positions see: www.mcw.edu/careersFor a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefitsEastern Wisconsin is
a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community .
For more information, please visit our institutional website at
https://www.mcw.edu/departments/office-of-diversity-and-inclusion .
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
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