JRM Construction Management
Administrative Assistant
JRM Construction Management, New York, New York, us, 10261
Company Overview
JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State & Federal Agencies, Fortune 500 corporations, respected property owners & developers, major law firms, media & tech firms, leading luxury retailers, renowned hospitality groups, life sciences & healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.
Job Summary
The Administrative Assistant will provide administrative support to their team. In addition to general administrative responsibilities, this individual will take part in various ad hoc tasks and projects included below.
Primary ResponsibilitiesProvide direct administrative support, including email correspondence, and generation and distribution of memos, letters, spreadsheets, and forms.Provide extensive calendar management utilizing Outlook for client calls, meetings, events, and personal appointments.Schedule and coordinate onsite and offsite meetings and logistics for a variety of purposes including executive & client meetings, external visitors, and candidate visits/interviews.Communicate with subcontractors, vendors, and clients as needed.Assist in the maintenance of departmental workload reports and identify estimating candidates for new projects.Prepare materials for onsite and offsite meetings.Proofread and check necessary documents for accuracy, completeness, and compliance with company standards.Coordinate, prepare, and reconcile expenses via Concur.Handle details, access to information and conversations of a highly sensitive nature in strict confidence.Assist on ad-hoc assignments as needed.Qualifications
Experience in an administrative support role in a fast-paced office setting is idealExcellent organization and attention to detail skillsStrong written and verbal communication skillsAdaptability in a fast-paced and ever-changing environmentComputer Systems
Microsoft Office (Word, PowerPoint, Excel, and Outlook), Adobe Acrobat, and Concur (preferred but not required)Salary Information
To the extent this position is performed in New York, the annual salary range for this role is $65,000 - $80,000.
The range stated is specific to New York. Placement within the listed range depends on many factors including, but not limited to, years of experience, project size capability (for Construction related & Field specific roles) and internal company equity.
#LI-OnSite
All qualified applicants will receive consideration for employment with JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law. Eligible candidates must be work authorized to work in the United States without the need for employer sponsorship.
JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State & Federal Agencies, Fortune 500 corporations, respected property owners & developers, major law firms, media & tech firms, leading luxury retailers, renowned hospitality groups, life sciences & healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.
Job Summary
The Administrative Assistant will provide administrative support to their team. In addition to general administrative responsibilities, this individual will take part in various ad hoc tasks and projects included below.
Primary ResponsibilitiesProvide direct administrative support, including email correspondence, and generation and distribution of memos, letters, spreadsheets, and forms.Provide extensive calendar management utilizing Outlook for client calls, meetings, events, and personal appointments.Schedule and coordinate onsite and offsite meetings and logistics for a variety of purposes including executive & client meetings, external visitors, and candidate visits/interviews.Communicate with subcontractors, vendors, and clients as needed.Assist in the maintenance of departmental workload reports and identify estimating candidates for new projects.Prepare materials for onsite and offsite meetings.Proofread and check necessary documents for accuracy, completeness, and compliance with company standards.Coordinate, prepare, and reconcile expenses via Concur.Handle details, access to information and conversations of a highly sensitive nature in strict confidence.Assist on ad-hoc assignments as needed.Qualifications
Experience in an administrative support role in a fast-paced office setting is idealExcellent organization and attention to detail skillsStrong written and verbal communication skillsAdaptability in a fast-paced and ever-changing environmentComputer Systems
Microsoft Office (Word, PowerPoint, Excel, and Outlook), Adobe Acrobat, and Concur (preferred but not required)Salary Information
To the extent this position is performed in New York, the annual salary range for this role is $65,000 - $80,000.
The range stated is specific to New York. Placement within the listed range depends on many factors including, but not limited to, years of experience, project size capability (for Construction related & Field specific roles) and internal company equity.
#LI-OnSite
All qualified applicants will receive consideration for employment with JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law. Eligible candidates must be work authorized to work in the United States without the need for employer sponsorship.