Oaks on Parkwood
Administrative Assistant
Oaks on Parkwood, Birmingham, Alabama, United States, 35275
Summary of Duties
Coordinate and compile resident account information for the Central Business Office (CBO). Maintain and update all resident financial files. Perform human resources functions, including but not limited to payroll data collection and submission, recruitment activities, new employee orientation, benefits administration, and all other employee related events.
Essential Job Functions
Process admissions/discharges on all residentsProcess, record and document all activity occurring on resident accountsMaintain daily resident censusCollect payments, or if necessary, make financial arrangements at time of discharge on amount due according to established policy. Forward all information on deposits, etc. to CBO for proper postingCoordinate activities related to employment, onboarding, employee relations, benefits and trainingReview employment applications and refer qualified candidates to appropriate manager for interviewComplete all aspects of pre-employment to include OIG, Abuse Registry, pre-employment survey, criminal background and employment reference check, conditional job offer, and pre-employment physical/drug screenProvide current and prospective employees with information about job responsibilities, benefits and policiesEnter new employee data in HRIS, document imaging, and new hire approval systemSchedule, organize and facilitate new employee orientationAssist Administrator with the admission of residentsForward potential uncollectible accounts to CBO for submission to collection agencyCollect, review, and edit time and attendance data to include approved Paid Annual Leave Requests. Train managers on the utilization of the time and attendance systemMaintain up to date electronic employee files that include employment, medical, payroll, and education records by scanning, importing, and verifying documents into the document imaging system timely and according to established procedures. Assist sponsors with enrollment in a drug plan as needed. Communicate with pharmacy vendor to ensure correct billing on drugsMaintain petty cash fundSubmit any correspondence to the Administrator and/or CBO for approvalDistribute employee opinion surveys and performance evaluations to managers according to the established schedule and ensure timely completionCompile information for monthly reporting and submit to divisional Human ResourcesCheck initial and quarterly OIG queries, Nurse Aide Registry and license verificationsCoordinate employee relations events, (i.e. monthly events, Service Awards, Christmas Party)Facilitate annual open enrollment of benefitsPerform other duties and responsibilities as directed
Education
High school diploma or equivalent required.
Experience
Minimum of two years of human resources or healthcare business office experience preferred.
Coordinate and compile resident account information for the Central Business Office (CBO). Maintain and update all resident financial files. Perform human resources functions, including but not limited to payroll data collection and submission, recruitment activities, new employee orientation, benefits administration, and all other employee related events.
Essential Job Functions
Process admissions/discharges on all residentsProcess, record and document all activity occurring on resident accountsMaintain daily resident censusCollect payments, or if necessary, make financial arrangements at time of discharge on amount due according to established policy. Forward all information on deposits, etc. to CBO for proper postingCoordinate activities related to employment, onboarding, employee relations, benefits and trainingReview employment applications and refer qualified candidates to appropriate manager for interviewComplete all aspects of pre-employment to include OIG, Abuse Registry, pre-employment survey, criminal background and employment reference check, conditional job offer, and pre-employment physical/drug screenProvide current and prospective employees with information about job responsibilities, benefits and policiesEnter new employee data in HRIS, document imaging, and new hire approval systemSchedule, organize and facilitate new employee orientationAssist Administrator with the admission of residentsForward potential uncollectible accounts to CBO for submission to collection agencyCollect, review, and edit time and attendance data to include approved Paid Annual Leave Requests. Train managers on the utilization of the time and attendance systemMaintain up to date electronic employee files that include employment, medical, payroll, and education records by scanning, importing, and verifying documents into the document imaging system timely and according to established procedures. Assist sponsors with enrollment in a drug plan as needed. Communicate with pharmacy vendor to ensure correct billing on drugsMaintain petty cash fundSubmit any correspondence to the Administrator and/or CBO for approvalDistribute employee opinion surveys and performance evaluations to managers according to the established schedule and ensure timely completionCompile information for monthly reporting and submit to divisional Human ResourcesCheck initial and quarterly OIG queries, Nurse Aide Registry and license verificationsCoordinate employee relations events, (i.e. monthly events, Service Awards, Christmas Party)Facilitate annual open enrollment of benefitsPerform other duties and responsibilities as directed
Education
High school diploma or equivalent required.
Experience
Minimum of two years of human resources or healthcare business office experience preferred.