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Loyola University

ADMINISTRATIVE ASSISTANT, Business Leadership Hub

Loyola University, Chicago, Illinois, United States, 60290


Position Details

Position Details

Job TitleADMINISTRATIVE ASSISTANT

Position Number8102091

Job CategoryUniversity Staff

Job TypeFull-Time

FLSA StatusNon-Exempt

CampusChicago-Water Tower Campus

Department NameSCHOOL OF BUSINESS

Location CodeSCHOOL OF BUSINESS (02200A)

Is this split and/or fully grant funded?No

Duties and ResponsibilitiesUnder the supervision of the Executive Director, Business Leadership Hub, this role performs various administrative functions related to the meetings, programs, and events conducted by the Business Leadership Hub, its centers, and Quinlan's Executive Programs .

Duties and Responsibilities:

Be available to work on Saturdays 6:45 a.m. - 3 p.m. to support Hub events and Executive Degree programs.

Collaborate with the Hub Program Coordinator on duties listed below and other needs as assigned for the Hub

Collaborate with the Executive Programs team on duties listed below and other needs as assigned for Executive Programs

Organize events - onsite materials, event staffing needs, registration lists, greeting participants

Reserve meeting, event, and program spaces

Order catering for all events and programs

Request registration setup for events and programs

Request Facilities and A/V needs for all events and programs

Create and maintain monthly event and programming calendars

Maintain office supply inventory and order supplies as needed

Organize program and event receipts, reconcile payments, and assist with expense reimbursements

Pull Hub data as requested

Complete appropriate hiring paperwork and onboarding for new student workers

Support updates to the websites of each center in coordination with marketing and IT teams.

Research and support content development for websites of each center

Support sales and marketing

Serve as entry point for inquiries and ensure that existing members, sponsors, and other leads are directed appropriately

Support sponsorship and marketing calls

Perform other duties, as assigned

Minimum Education and/or Work ExperienceHigh school diploma or equivalent and one to three years of relevant experience.

Qualifications

Customer service orientation

Strong communication skills that embody our Jesuit mission in all interactions both internally and externally

Strong organizational skills

Must be self-motivated with the ability to multitask and work effectively independently.

Strong attention to detail, accuracy, sound judgment and the ability to maintain confidentiality required

Ability to write error-free reports, business correspondence, and other communications.

Ability to interpret written and oral instructions

A desire to be a team player and work well with others in a highly collaborative environment

Certificates/Credentials/Licensesn/a

Computer SkillsProficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and SharePoint. Salesforce a plus. Willingness to learn various university platforms.

Supervisory ResponsibilitiesNo

Required operation of university owned vehiclesNo

Does this position require direct animal or patient contact?No

Physical DemandsRepetitive Motions

Working ConditionsIrregular Hours

Open Date10/15/2024

Close Date

Special Instructions to Applicants

Diversity and Inclusion StatementDiversity, Equity, and Inclusion

As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors

diversity, equity, and inclusion

. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive

benefits

centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.

Quick Link for Postinghttps://www.careers.luc.edu/postings/29431