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Loyola University Of Chicago

ADMINISTRATIVE ASSISTANT, Business Leadership Hub

Loyola University Of Chicago, Chicago, Illinois, United States, 60290


Position Details

Position DetailsJob TitleADMINISTRATIVE ASSISTANT

Position Number8102091

Job CategoryUniversity Staff

Job TypeFull-Time

FLSA StatusNon-Exempt

CampusChicago-Water Tower Campus

Department NameSCHOOL OF BUSINESS

Location CodeSCHOOL OF BUSINESS (02200A)

Is this split and/or fully grant funded?No

Duties and ResponsibilitiesUnder the supervision of the Executive Director, Business Leadership Hub, this role performs various administrative functions related to the meetings, programs, and events conducted by the Business Leadership Hub, its centers, and Quinlan's Executive Programs .

Duties and Responsibilities:

Be available to work on Saturdays 6:45 a.m. - 3 p.m. to support Hub events and Executive Degree programs.Collaborate with the Hub Program Coordinator on duties listed below and other needs as assigned for the HubCollaborate with the Executive Programs team on duties listed below and other needs as assigned for Executive ProgramsOrganize events - onsite materials, event staffing needs, registration lists, greeting participantsReserve meeting, event, and program spacesOrder catering for all events and programsRequest registration setup for events and programsRequest Facilities and A/V needs for all events and programsCreate and maintain monthly event and programming calendarsMaintain office supply inventory and order supplies as neededOrganize program and event receipts, reconcile payments, and assist with expense reimbursementsPull Hub data as requestedComplete appropriate hiring paperwork and onboarding for new student workersSupport updates to the websites of each center in coordination with marketing and IT teams.Research and support content development for websites of each centerSupport sales and marketingServe as entry point for inquiries and ensure that existing members, sponsors, and other leads are directed appropriatelySupport sponsorship and marketing callsPerform other duties, as assigned

Minimum Education and/or Work ExperienceHigh school diploma or equivalent and one to three years of relevant experience.

Qualifications

Customer service orientationStrong communication skills that embody our Jesuit mission in all interactions both internally and externallyStrong organizational skillsMust be self-motivated with the ability to multitask and work effectively independently.Strong attention to detail, accuracy, sound judgment and the ability to maintain confidentiality requiredAbility to write error-free reports, business correspondence, and other communications.Ability to interpret written and oral instructionsA desire to be a team player and work well with others in a highly collaborative environment

Certificates/Credentials/Licensesn/a

Computer SkillsProficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and SharePoint. Salesforce a plus. Willingness to learn various university platforms.

Supervisory ResponsibilitiesNo

Required operation of university owned vehiclesNo

Does this position require direct animal or patient contact?No

Physical DemandsRepetitive Motions

Working ConditionsIrregular Hours

Open Date10/15/2024

Close Date

Special Instructions to Applicants

Diversity and Inclusion StatementDiversity, Equity, and Inclusion

As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors

diversity, equity, and inclusion

. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive

benefits

centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.

Quick Link for Postinghttps://www.careers.luc.edu/postings/29431