Loyola University
EXECUTIVE ADMIN ASSISTANT
Loyola University, Chicago, Illinois, United States, 60290
Position Details
Position Details
Job TitleEXECUTIVE ADMIN ASST
Position Number8100317
Job CategoryUniversity Staff
Job TypeFull-Time
FLSA StatusNon-Exempt
CampusChicago-Water Tower Campus
Department NameSCHOOL OF BUSINESS
Location CodeSCHOOL OF BUSINESS (02200A)
Is this split and/or fully grant funded?No
Duties and ResponsibilitiesExecutive Administrative Assistant to the Dean is charged with establishing and sustaining efficient coordination and operation of the Dean's affairs. Supports administrative needs of the Dean's Office; acts as the right hand of the Dean.
- Screens calls; maintains the Dean's calendar, ensuring that deadlines and events are maintained and chronicled; creates meeting agendas; takes notes, etc. - Acts as a liaison between the Dean and Associate/Assistant Deans, department chairs, directors, faculty, staff, and students. - Supports the Dean in meetings and on committees. - Interfaces as the liaison for the School's Board of Advisors. - Prepares sensitive and confidential correspondence, reports and minutes; composes routine correspondence for the Dean's signature.- Communicates information and responses to internal and external constituents. - Acts as an integral connection between the Dean's office and faculty and staff. - Maintains confidential files. - Arranges meetings. - Manages all aspects of the Dean's travel, including booking, itineraries, and expense reports. - Organizes receptions and special events. - Greets guests to the Dean's Office and provides hospitality. - Monitors budgets; prepares expense reports; reconciles the Dean's credit card; creates periodic analyses, projections, and reports. - Performs related duties as required.
Minimum Education and/or Work ExperienceMust have completed college and at least five years of related experience. Experience in higher education strongly preferred. Excellent communication and organizational skills are required.
QualificationsStrong interpersonal, organizational, reasoning, and problem solving skills; ability to interact with and foster good relationships with internal and external customers; excellent verbal and written communication skills are essential. Ability to maintain confidentiality . Ability to maintain accurate and detailed records. Must have attention to detail and the ability to handle multiple projects under pressure.
Certificates/Credentials/Licensesn/a
Computer SkillsAdvanced knowledge of MS Office Suite, proficiency with Internet and email applications.
Supervisory ResponsibilitiesNo
Required operation of university owned vehiclesNo
Does this position require direct animal or patient contact?
Physical DemandsRepetitive Motions
Working ConditionsIrregular Hours
Open Date09/10/2024
Close Date
Special Instructions to Applicants
Diversity and Inclusion StatementDiversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors
diversity, equity, and inclusion
. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive
benefits
centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Postinghttps://www.careers.luc.edu/postings/29113
Position Details
Job TitleEXECUTIVE ADMIN ASST
Position Number8100317
Job CategoryUniversity Staff
Job TypeFull-Time
FLSA StatusNon-Exempt
CampusChicago-Water Tower Campus
Department NameSCHOOL OF BUSINESS
Location CodeSCHOOL OF BUSINESS (02200A)
Is this split and/or fully grant funded?No
Duties and ResponsibilitiesExecutive Administrative Assistant to the Dean is charged with establishing and sustaining efficient coordination and operation of the Dean's affairs. Supports administrative needs of the Dean's Office; acts as the right hand of the Dean.
- Screens calls; maintains the Dean's calendar, ensuring that deadlines and events are maintained and chronicled; creates meeting agendas; takes notes, etc. - Acts as a liaison between the Dean and Associate/Assistant Deans, department chairs, directors, faculty, staff, and students. - Supports the Dean in meetings and on committees. - Interfaces as the liaison for the School's Board of Advisors. - Prepares sensitive and confidential correspondence, reports and minutes; composes routine correspondence for the Dean's signature.- Communicates information and responses to internal and external constituents. - Acts as an integral connection between the Dean's office and faculty and staff. - Maintains confidential files. - Arranges meetings. - Manages all aspects of the Dean's travel, including booking, itineraries, and expense reports. - Organizes receptions and special events. - Greets guests to the Dean's Office and provides hospitality. - Monitors budgets; prepares expense reports; reconciles the Dean's credit card; creates periodic analyses, projections, and reports. - Performs related duties as required.
Minimum Education and/or Work ExperienceMust have completed college and at least five years of related experience. Experience in higher education strongly preferred. Excellent communication and organizational skills are required.
QualificationsStrong interpersonal, organizational, reasoning, and problem solving skills; ability to interact with and foster good relationships with internal and external customers; excellent verbal and written communication skills are essential. Ability to maintain confidentiality . Ability to maintain accurate and detailed records. Must have attention to detail and the ability to handle multiple projects under pressure.
Certificates/Credentials/Licensesn/a
Computer SkillsAdvanced knowledge of MS Office Suite, proficiency with Internet and email applications.
Supervisory ResponsibilitiesNo
Required operation of university owned vehiclesNo
Does this position require direct animal or patient contact?
Physical DemandsRepetitive Motions
Working ConditionsIrregular Hours
Open Date09/10/2024
Close Date
Special Instructions to Applicants
Diversity and Inclusion StatementDiversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors
diversity, equity, and inclusion
. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive
benefits
centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Postinghttps://www.careers.luc.edu/postings/29113