Cook County Clerk's Office
Administrative Assistant II- (COB)
Cook County Clerk's Office, Chicago, Illinois, United States, 60290
OFFICE OF THE COOK COUNTY CLERK
NOTICE OF JOB OPPORTUNITY
ADMINISTRATIVE ASSISTANT II- (COB)
Reference ID: COB - 00001
Posting Date:
September 30, 2024
Closing Date:
October14, 2024, 11:59:00 PM
Status:
Full-time
Shift Start Time:
9:00 A.M.
Shift End Time:
5:00 P.M.
Departmen t: Clerk of the Board and Procurement
Division:
Clerk of the Board and Procurement
Location:
118 N. Clark Street
Salary Range:
$52,809
Grade:
14
Job Code:
0047
Union:
SEIU73
Shakman Status:
NON-EXEMPT
FLSA Status : Non-Exempt
Application Process : Internal/External
Job SummaryThe Administrative Assistant II for Clerk of the Board reports directly to the Deputy Clerk of the Board as well as their designee to support the Clerk of the Board team and is supervised by the Director. The Administrative Assistant II should have an knowledge of the Cook County Board of Commissioners. In addition, the team member is required to work with various agencies and departments within Cook County. The Administrative Assistant II assists with but is not limited to formatting, proofing, stamping, sealing and certification of all documents related to the Board. Must be able to field queries from the Board President's office, Commissioners, Cook County employees and the public. General knowledge of Illinois Legislative statue and capacity to research legislative historical documents. The AA II also serves during the Election cycle in various capacities required for election day preparation. In addition, they are responsible for any other Clerk of the Board-related duties as deemed necessary by the Deputy Clerk of the Board or their designee.
Essential Job DutiesAssists with editing and proofing Microsoft Word and Adobe/PDF documentsProvides clerical support to the Director and department staffAssists with entering Legislative items into LegisterProofreads and edits board documents as neededResponds to inquiries from Clerk's office divisions/departments and County agenciesAssists with preparing and maintaining board recordsMinimum Qualifications
High School GraduateProven knowledge in Microsoft Office Suite (Word, Excel and Outlook)Proficient with Adobe Acrobat SuiteDetail orientedStrong organizational skills.
Preferred Qualifications
Associate degree in Business or Public Administration or related fieldWork experience in board governance or similar.
Knowledge, Skills and Abilities
Ability to work under pressure and meet strict deadlines.Clear communication skills, including but not limited to writing and speaking.Strong problem-solving skills.Ability to make independent, competent and objective decisions.Knowledge of governmental processes, as well as the interplay between the Clerk's office and various other governmental agencies.
Physical Requirement
Ability to stand, sit, and kneel for long periods of time.
Resume and application must clearly indicate duration of, and nature of work experience and education for consideration in accordance with specific Minimum and Preferred Qualifications to demonstrate eligibility for this Position.
CANDIDATES WILL BE REQUIRED TO PROVIDE PROOF OF
EDUCATIONAL CREDENTIALS AND ANY APPLICABLE LICENSE OR CERTIFICATIONS AS LISTING ABOVE AT THE TIME OF THE INTERVIEW.
Benefits Package
Medical, Dental, and Vision CoverageBasic Term Life InsurancePension Plan and Deferred Compensation ProgramEmployee Assistance ProgramPaid Holidays, Vacation, and Sick TimeYou May Qualify for the Public Service Loan Forgiveness Program (PSLF)For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com
If you are an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.Falsification of any information in the application process will result in disqualification, dismissal after hire.Applications of eligible applicants will be retained for consideration for ONE-YEAR.Any offer of employment will be contingent on the applicant passing a background check and any required pre-employment testing. Pursuant to Section 44-1 of the Cook County Code of Ordinances, all Cook County employees must maintain residence in Cook County throughout their employment. New employees must establish residency in Cook County within six (6) months from their date of hire or face summary discharge.The duties list is not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside of an employee's normal line of work.The Cook County Clerk's Office hires and promotes based on the applicant's qualifications and merit. Any Applicant who fails to comply with any of the requirements of the Notice of Job Opportunity will not be considered eligible for this position.The Cook County Clerk's Office does not hire for Non-Exempt Positions based on Political Reasons or Factors. Any questions should be sent to Human Resources at 312-603-5763.
METHOD OF APPLICATION :
Apply online at https://cookcountyclerksoffice.applytojob.com/apply. Online submissions will close at 11:59pm on October 1,2023.
Must be legally authorized to work in the United States without sponsorship.
COOK
COUNTY
IS AN EQUAL OPPORTUNITY EMPLOYER
NOTICE OF JOB OPPORTUNITY
ADMINISTRATIVE ASSISTANT II- (COB)
Reference ID: COB - 00001
Posting Date:
September 30, 2024
Closing Date:
October14, 2024, 11:59:00 PM
Status:
Full-time
Shift Start Time:
9:00 A.M.
Shift End Time:
5:00 P.M.
Departmen t: Clerk of the Board and Procurement
Division:
Clerk of the Board and Procurement
Location:
118 N. Clark Street
Salary Range:
$52,809
Grade:
14
Job Code:
0047
Union:
SEIU73
Shakman Status:
NON-EXEMPT
FLSA Status : Non-Exempt
Application Process : Internal/External
Job SummaryThe Administrative Assistant II for Clerk of the Board reports directly to the Deputy Clerk of the Board as well as their designee to support the Clerk of the Board team and is supervised by the Director. The Administrative Assistant II should have an knowledge of the Cook County Board of Commissioners. In addition, the team member is required to work with various agencies and departments within Cook County. The Administrative Assistant II assists with but is not limited to formatting, proofing, stamping, sealing and certification of all documents related to the Board. Must be able to field queries from the Board President's office, Commissioners, Cook County employees and the public. General knowledge of Illinois Legislative statue and capacity to research legislative historical documents. The AA II also serves during the Election cycle in various capacities required for election day preparation. In addition, they are responsible for any other Clerk of the Board-related duties as deemed necessary by the Deputy Clerk of the Board or their designee.
Essential Job DutiesAssists with editing and proofing Microsoft Word and Adobe/PDF documentsProvides clerical support to the Director and department staffAssists with entering Legislative items into LegisterProofreads and edits board documents as neededResponds to inquiries from Clerk's office divisions/departments and County agenciesAssists with preparing and maintaining board recordsMinimum Qualifications
High School GraduateProven knowledge in Microsoft Office Suite (Word, Excel and Outlook)Proficient with Adobe Acrobat SuiteDetail orientedStrong organizational skills.
Preferred Qualifications
Associate degree in Business or Public Administration or related fieldWork experience in board governance or similar.
Knowledge, Skills and Abilities
Ability to work under pressure and meet strict deadlines.Clear communication skills, including but not limited to writing and speaking.Strong problem-solving skills.Ability to make independent, competent and objective decisions.Knowledge of governmental processes, as well as the interplay between the Clerk's office and various other governmental agencies.
Physical Requirement
Ability to stand, sit, and kneel for long periods of time.
Resume and application must clearly indicate duration of, and nature of work experience and education for consideration in accordance with specific Minimum and Preferred Qualifications to demonstrate eligibility for this Position.
CANDIDATES WILL BE REQUIRED TO PROVIDE PROOF OF
EDUCATIONAL CREDENTIALS AND ANY APPLICABLE LICENSE OR CERTIFICATIONS AS LISTING ABOVE AT THE TIME OF THE INTERVIEW.
Benefits Package
Medical, Dental, and Vision CoverageBasic Term Life InsurancePension Plan and Deferred Compensation ProgramEmployee Assistance ProgramPaid Holidays, Vacation, and Sick TimeYou May Qualify for the Public Service Loan Forgiveness Program (PSLF)For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com
If you are an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.Falsification of any information in the application process will result in disqualification, dismissal after hire.Applications of eligible applicants will be retained for consideration for ONE-YEAR.Any offer of employment will be contingent on the applicant passing a background check and any required pre-employment testing. Pursuant to Section 44-1 of the Cook County Code of Ordinances, all Cook County employees must maintain residence in Cook County throughout their employment. New employees must establish residency in Cook County within six (6) months from their date of hire or face summary discharge.The duties list is not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside of an employee's normal line of work.The Cook County Clerk's Office hires and promotes based on the applicant's qualifications and merit. Any Applicant who fails to comply with any of the requirements of the Notice of Job Opportunity will not be considered eligible for this position.The Cook County Clerk's Office does not hire for Non-Exempt Positions based on Political Reasons or Factors. Any questions should be sent to Human Resources at 312-603-5763.
METHOD OF APPLICATION :
Apply online at https://cookcountyclerksoffice.applytojob.com/apply. Online submissions will close at 11:59pm on October 1,2023.
Must be legally authorized to work in the United States without sponsorship.
COOK
COUNTY
IS AN EQUAL OPPORTUNITY EMPLOYER