Jamison Professional Services, Inc. (Jamison)
Administrative Assistant - Denver, Colorado
Jamison Professional Services, Inc. (Jamison), Denver, Colorado, United States, 80285
Jamison Professional Services, Inc. ("Jamison") is currently seeking a qualified and motivated candidate for the position of Administrative Assistant. Looking to put your accounting skills to work in a dynamic team, then let's shape the future and join us in where passion and excellence unite, one hire at a time.
JOB TITLE:
Administrative Assistant - Denver, Colorado
LOC:
Those selected candidates will be required to sign a letter of commitment.
DESCRIPTION OF SERVICES:
The Administrative Assistants will perform tasks related to Accounts Receivable Technicians. The Accounts Receivable Technicians will provide non-technical and technical support processing of check refunds on site in accordance with specifications contained herein to beneficiaries of the Department of Veteran Affairs (VA) located at VHA Office of Finance Denver, Colorado facility. Successful candidates for this role shall be experienced in performing administrative tasks as well as adept at handling accounts receivable process and applications.
REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:U.S. Citizenship required.High School Diploma required.5 years' working experience relevant to the task and duties described in this requirement.Relevant work experience such as in an accounting field or office of finance environment or a federal agency preferred.Experience in applying principles, concepts and practices of the occupation to perform administrative tasks in support of the Department of Veteran Affairs (VA), VHA Office of Finance, preferred.Incumbents shall have previous clerical administrative experience.Incumbents shall have previous accounts receivable experience.Knowledge of the DAPER application, desired.Knowledge of VHA office of finance accounting process, desired.Technical Proficiency: The incumbents shall be technically proficient in the skills necessary to fulfill the government's requirements, including the ability to speak, understand, read, and write English fluently. The incumbents shall be technically proficient in the Microsoft Office Suite to include basic computer knowledge.Prepares graphics presentations.Coordinate meetings/conference logistics.Plans and coordinates meetings/conferences.Performs data entry, filing, and reproduction.Proofread and edit documents.Organizing and maintaining documents.Managing calendars.Handling correspondence.
JOB DUTIES AND RESPONSIBILITIES:
There are seven (7) specified tasks that must be provided on an as required basis:Open mail and collate the documents and checks into batches. The Debt Management Department receives up to 500 pieces of United States Postal Service (USPS) mail daily. Each correspondence must be opened, removed from the envelope, and attached together. Each correspondence is then put together in batches of 25.Input documents and check information into the DAPER application. The opened and batched correspondence data must be entered for tracking and accountability purposes. This is performed in the DAPER application. A tracking number is then assigned to each correspondence.Scan documents and checks into the designated shared drive for further processing. Documents are scanned into the local VA shared drive (paper to electrons) for further processing.Research incoming check refunds to determine the reason(s) for collection. Determines the specific obligation, bill of collection, and claim number to apply to claim expenditure refunds to. Evaluates whether collections apply with Appropriations Law and prepared vouchers to refund collections not in compliance. Inputs collection information into subsidiary accounts receivable system for collections related to bills of collection. Provide VHA Accounting with official back-up documentation to support inputs of collection information into subsidiary accounts receivable system for collections related to bills of collection.Create billing documents and debt notification letters. Identifies the nature of the debt issue, Establishes Bills of Collection, and other billing documents by reviewing documents for missing or discrepant information, reviewing claims, and verifying eligibility. Performs research and analysis to determine the validity and status of debt owed the Government in compliance with Federal Laws and VA debt collection policy and procedures. Ensures language and address of filling correspondence is technically correct and that completed bills are recorded, printed, and mailed.Review and respond to correspondence relating to debts, third party subrogation cases and payments. This includes researching, compiling, and preparing supporting accounts receivable documentation relating to existing debts for which suspension or termination has been requested.Perform follow-up research and review of aged accounts receivables to determine appropriate action.
Administrative tasks include completing mandatory training and meetings such as:Successfully complete the VA Privacy and Information Security Awareness and Rules of Behavior training. Any additional mandatory training as designated by the Department of Veterans Affairs.Quality Improvement Meetings: The incumbent shall participate in continuous quality improvement activities and meetings as required by the Director, Support Operations, or designee.Staff Meetings: The incumbent shall attend staff meetings as required by the Chief, Debt Management Department, or designee.
HOURLY RATE: $31.09
HOURS OF OPERATION
VA Business Hours: 8:00 AM and 4:30 PM, MT Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.
PERIOD OF PERFORMANCE:
The period of performance shall be for a period of 6 months, with one (1) six-month option period.
PRIMARY PLACE OF PERFORMANCE: On-site
Office of Community Care
Health Administration Center
3773 Cherry Creek N Drive
Denver, Colorado 80209
The facility location may change through a contract modification as necessary.
TRAVEL:
The Government does not anticipate the need for travel in performance of the tasks associated with the effort.
CLEARANCE LEVEL REQUIRED:
Must be able to pass a Federal Background check.
JAMISON CORPORATE OVERVIEW :
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison's commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.
All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/
JOB TITLE:
Administrative Assistant - Denver, Colorado
LOC:
Those selected candidates will be required to sign a letter of commitment.
DESCRIPTION OF SERVICES:
The Administrative Assistants will perform tasks related to Accounts Receivable Technicians. The Accounts Receivable Technicians will provide non-technical and technical support processing of check refunds on site in accordance with specifications contained herein to beneficiaries of the Department of Veteran Affairs (VA) located at VHA Office of Finance Denver, Colorado facility. Successful candidates for this role shall be experienced in performing administrative tasks as well as adept at handling accounts receivable process and applications.
REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:U.S. Citizenship required.High School Diploma required.5 years' working experience relevant to the task and duties described in this requirement.Relevant work experience such as in an accounting field or office of finance environment or a federal agency preferred.Experience in applying principles, concepts and practices of the occupation to perform administrative tasks in support of the Department of Veteran Affairs (VA), VHA Office of Finance, preferred.Incumbents shall have previous clerical administrative experience.Incumbents shall have previous accounts receivable experience.Knowledge of the DAPER application, desired.Knowledge of VHA office of finance accounting process, desired.Technical Proficiency: The incumbents shall be technically proficient in the skills necessary to fulfill the government's requirements, including the ability to speak, understand, read, and write English fluently. The incumbents shall be technically proficient in the Microsoft Office Suite to include basic computer knowledge.Prepares graphics presentations.Coordinate meetings/conference logistics.Plans and coordinates meetings/conferences.Performs data entry, filing, and reproduction.Proofread and edit documents.Organizing and maintaining documents.Managing calendars.Handling correspondence.
JOB DUTIES AND RESPONSIBILITIES:
There are seven (7) specified tasks that must be provided on an as required basis:Open mail and collate the documents and checks into batches. The Debt Management Department receives up to 500 pieces of United States Postal Service (USPS) mail daily. Each correspondence must be opened, removed from the envelope, and attached together. Each correspondence is then put together in batches of 25.Input documents and check information into the DAPER application. The opened and batched correspondence data must be entered for tracking and accountability purposes. This is performed in the DAPER application. A tracking number is then assigned to each correspondence.Scan documents and checks into the designated shared drive for further processing. Documents are scanned into the local VA shared drive (paper to electrons) for further processing.Research incoming check refunds to determine the reason(s) for collection. Determines the specific obligation, bill of collection, and claim number to apply to claim expenditure refunds to. Evaluates whether collections apply with Appropriations Law and prepared vouchers to refund collections not in compliance. Inputs collection information into subsidiary accounts receivable system for collections related to bills of collection. Provide VHA Accounting with official back-up documentation to support inputs of collection information into subsidiary accounts receivable system for collections related to bills of collection.Create billing documents and debt notification letters. Identifies the nature of the debt issue, Establishes Bills of Collection, and other billing documents by reviewing documents for missing or discrepant information, reviewing claims, and verifying eligibility. Performs research and analysis to determine the validity and status of debt owed the Government in compliance with Federal Laws and VA debt collection policy and procedures. Ensures language and address of filling correspondence is technically correct and that completed bills are recorded, printed, and mailed.Review and respond to correspondence relating to debts, third party subrogation cases and payments. This includes researching, compiling, and preparing supporting accounts receivable documentation relating to existing debts for which suspension or termination has been requested.Perform follow-up research and review of aged accounts receivables to determine appropriate action.
Administrative tasks include completing mandatory training and meetings such as:Successfully complete the VA Privacy and Information Security Awareness and Rules of Behavior training. Any additional mandatory training as designated by the Department of Veterans Affairs.Quality Improvement Meetings: The incumbent shall participate in continuous quality improvement activities and meetings as required by the Director, Support Operations, or designee.Staff Meetings: The incumbent shall attend staff meetings as required by the Chief, Debt Management Department, or designee.
HOURLY RATE: $31.09
HOURS OF OPERATION
VA Business Hours: 8:00 AM and 4:30 PM, MT Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.
PERIOD OF PERFORMANCE:
The period of performance shall be for a period of 6 months, with one (1) six-month option period.
PRIMARY PLACE OF PERFORMANCE: On-site
Office of Community Care
Health Administration Center
3773 Cherry Creek N Drive
Denver, Colorado 80209
The facility location may change through a contract modification as necessary.
TRAVEL:
The Government does not anticipate the need for travel in performance of the tasks associated with the effort.
CLEARANCE LEVEL REQUIRED:
Must be able to pass a Federal Background check.
JAMISON CORPORATE OVERVIEW :
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison's commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.
All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/