Associa
Administrative Assistant
Associa, Schaumburg, Illinois, us, 60159
Job Description
The Administrative Assistant for accounting is responsible for working with accounts payable and transitioning new clients. The position is highly focused on client payroll and WC audits. Other duties will include working with both customers vendors, transitioning of new clients. The Payroll Insurance Administrator performs timely submittal of client payroll and supporting duties and oversight and maintain up to date records. Additional duties assigned highlight responsibilities to the transition of new clients and other office support.
One of the main goals of our company is to keep our team of hardworking professionals happy and motivated. That's why we are looking for a friendly, enthusiastic business professional who is flexible and committed to working hard. You will work together with our hard-working team delivering unsurpassed management and lifestyle services. You will have the exciting opportunity for growth in a company that has earned The Great Place to Work® eight years in a row and counting. If you want a vital position helping implement develop business processes, you are well-spoken and have excellent multi-tasking skills then consider working for us.
Duties and tasks include but not limited to:
Client Payroll:
Follow weekly/bi-weekly payroll processing for client employees.Immediately process payroll invoices with reporting to Strongroom/CSSC teams for documentation.Oversee client employee payroll adjustments and communications to Associa CAM's on deadlines to meet:Union increasesHoliday bonus scheduleNew Employee set up, direct deposit, etc.
Conduct workers comp payroll audits.Assist with transitions of clients for association payroll.Other Duties:
Processing title checks, settlement statements sent to our office.Assist with completing welcome mailings for onboarding associations.Sorting and distributing the UPS mail to the correct department.Other duties assigned.Requirements
Skills/experience needed to be successful:
Education: High School Diploma or Equivalent.Experience: A minimum of two (2) years of administrative experience.Previous experience in community management preferred.Able to read, write, and orally communicate clearly in English.Strong abilities with computers are required including but not limited to Microsoft Word, Excel, and Outlook.A preferred accurate typing ability of 45 wpm.Must have a clear understanding of how to compose business correspondence.Should have a basic understanding of all general office equipment and etiquette.Excellent organizational, multi-tasking and customer service skills are required.Ability to work effectively in a team environment and be self-motivated and exercise good judgment.Requires basic math skills and an understanding of basic accounting practices and principles.The position also requires the ability to manage multiple priorities and problem solve.Strong attention to detail and organizational skills are required.Must be able to communicate clearly both verbally and written. Discretion is of the utmost importance.What we offer
MedicalDentalVisionLife InsuranceShort-Term and Long-Term DisabilityFlexible Spending AccountEmployee Assistance ProgramPet InsuranceSupplemental Insurance401K with employer contributionPTOTraining on all systems used by our companyCollaborative and great team!Colleagues that want to see you succeed!
Join our team, we look forward to talking with you!
Company Description
With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit
www.associaonline.com .
The Administrative Assistant for accounting is responsible for working with accounts payable and transitioning new clients. The position is highly focused on client payroll and WC audits. Other duties will include working with both customers vendors, transitioning of new clients. The Payroll Insurance Administrator performs timely submittal of client payroll and supporting duties and oversight and maintain up to date records. Additional duties assigned highlight responsibilities to the transition of new clients and other office support.
One of the main goals of our company is to keep our team of hardworking professionals happy and motivated. That's why we are looking for a friendly, enthusiastic business professional who is flexible and committed to working hard. You will work together with our hard-working team delivering unsurpassed management and lifestyle services. You will have the exciting opportunity for growth in a company that has earned The Great Place to Work® eight years in a row and counting. If you want a vital position helping implement develop business processes, you are well-spoken and have excellent multi-tasking skills then consider working for us.
Duties and tasks include but not limited to:
Client Payroll:
Follow weekly/bi-weekly payroll processing for client employees.Immediately process payroll invoices with reporting to Strongroom/CSSC teams for documentation.Oversee client employee payroll adjustments and communications to Associa CAM's on deadlines to meet:Union increasesHoliday bonus scheduleNew Employee set up, direct deposit, etc.
Conduct workers comp payroll audits.Assist with transitions of clients for association payroll.Other Duties:
Processing title checks, settlement statements sent to our office.Assist with completing welcome mailings for onboarding associations.Sorting and distributing the UPS mail to the correct department.Other duties assigned.Requirements
Skills/experience needed to be successful:
Education: High School Diploma or Equivalent.Experience: A minimum of two (2) years of administrative experience.Previous experience in community management preferred.Able to read, write, and orally communicate clearly in English.Strong abilities with computers are required including but not limited to Microsoft Word, Excel, and Outlook.A preferred accurate typing ability of 45 wpm.Must have a clear understanding of how to compose business correspondence.Should have a basic understanding of all general office equipment and etiquette.Excellent organizational, multi-tasking and customer service skills are required.Ability to work effectively in a team environment and be self-motivated and exercise good judgment.Requires basic math skills and an understanding of basic accounting practices and principles.The position also requires the ability to manage multiple priorities and problem solve.Strong attention to detail and organizational skills are required.Must be able to communicate clearly both verbally and written. Discretion is of the utmost importance.What we offer
MedicalDentalVisionLife InsuranceShort-Term and Long-Term DisabilityFlexible Spending AccountEmployee Assistance ProgramPet InsuranceSupplemental Insurance401K with employer contributionPTOTraining on all systems used by our companyCollaborative and great team!Colleagues that want to see you succeed!
Join our team, we look forward to talking with you!
Company Description
With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit
www.associaonline.com .