Beacon Hill
Floater Assistant
Beacon Hill, Greenwich, Connecticut, us, 06831
Top global private equity firm is seeking a Temporary Floater Assistant to provide administrative support to Executives when their Admin is out of the office and provide Admins leverage and support with overflow work. This person will be floating between the offices in NYC and Greenwich, CT. This role provides the opportunity to engage and work with multiple executives at different levels. Hours are 8:30am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday work from home however must have flexibility to go in office if needed. Hourly rate is up to $40/hr.
Responsibilities:Calendar management - daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are metPrioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressuresScreen incoming calls and greet guests in a professional and courteous mannerArrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordinationSchedule and organize conferences and off-sites including all related logisticsPrepare agendas, memos and noticesCompose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changesAllocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur systemUse US Mail, FedEx, and other services to send and track priority mail. Work with mailroom staff to send packagesProvide phone coverage and back up assistancePerform other ad hoc tasks as assigned and required
Qualifications:Bachelor's Degree and 5+ years of administrative assistance experience or training, or equivalent combination of education and experienceAbility to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlinesAbility to switch gears easily and demonstrate flexibility in different coverage assignmentsStrong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate actionExemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacySuperb written and verbal communication skills. Strong attention to detail when composing and proofing materials requiredExperience supporting a group of executives in a corporate environment highly preferredTeam-oriented and collaborative attitude is a mustExtensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPointWorking knowledge of office administrative procedures and operating standard office equipmentExperience in finance industry is a plus but not requiredBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please
click here
or copy and paste the following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com
.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Responsibilities:Calendar management - daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are metPrioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressuresScreen incoming calls and greet guests in a professional and courteous mannerArrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordinationSchedule and organize conferences and off-sites including all related logisticsPrepare agendas, memos and noticesCompose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changesAllocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur systemUse US Mail, FedEx, and other services to send and track priority mail. Work with mailroom staff to send packagesProvide phone coverage and back up assistancePerform other ad hoc tasks as assigned and required
Qualifications:Bachelor's Degree and 5+ years of administrative assistance experience or training, or equivalent combination of education and experienceAbility to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlinesAbility to switch gears easily and demonstrate flexibility in different coverage assignmentsStrong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate actionExemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacySuperb written and verbal communication skills. Strong attention to detail when composing and proofing materials requiredExperience supporting a group of executives in a corporate environment highly preferredTeam-oriented and collaborative attitude is a mustExtensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPointWorking knowledge of office administrative procedures and operating standard office equipmentExperience in finance industry is a plus but not requiredBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please
click here
or copy and paste the following link into an open window in your browser:
https://jobs.beaconhillstaffing.com/eeoc/Completion
of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com
.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)