Electric Power Research Institute (EPRI)
Administrative Assistant
Electric Power Research Institute (EPRI), Palo Alto, California, United States, 94306
Job Title:
Administrative Assistant
Location:
Palo Alto, CA
Job Summary and Description:
Provides administrative support to multiple departments/program research areas through partnership with Department/Program Manager. Performs a variety of administrative support to assist staff members with complex details and advanced administrative duties. Executes special or continuous research-type work and data analysis tasks. Coordinates high level activities between divisions/departments and external contacts, including members/customers. Works with internal EPRI personnel at all organizational levels to gather and deliver critical information and meet time-sensitive deadlines. Ensures all department communication – both internal external is professional and personable.
Duties and Responsibilities:
Provide administrative support including deliverable management, research portfolio support, meeting organization, word processing, slides and presentations, review, editing, and production of reports, and hosting in-person and webcast meetings
Manage and support timely execution of deliverables
Develop and maintain the contact and contract databases
Track and follow-up on various action items to ensure schedules and due dates are met
Coordinate calendars to manage priorities and avoid conflicts
Track financial (and budget) information
Assist in the creation/implementation of processes to support the electric transportation organization
Make travel arrangements
Order office supplies
Develop and maintain file systems via cloud storage services
Schedule and coordinate meetings (virtual, in-person, and hybrid)
Other tasks as needed
Knowledge and Skills Required:
High School diploma
High degree of professionalism
Excellent organizational skills
Excellent planning skills (ability to anticipate future needs)
Exceptional attention to detail
Strong internal and external customer focus
Excellent oral and written communication skills
Ability to work both independently as well as with other people of all backgrounds and experience levels
Ability to work under pressure to meet short deadlines, while supporting multiple staff
Ability to prioritize work and manage multiple responsibilities
Excellent computer skills, including knowledge of Microsoft Office, MS Project, Excel, PowerPoint and other specialized programs used by EPRI
Ability to learn and take on new responsibilities as emerging needs arise
The salary range for this position is $58,900 USD to $63,000 USD annually.
This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.
This role is eligible to participate in EPRI’s annual incentive program. The amount of incentive varies and is subject to the terms and conditions of the plan.
This role is eligible to participate in EPRI’s standard employee benefit programs, which currently include the following: medical, dental, vision, 401k, STD/LTD and paid family leave, life and accident insurance, paid time off (flexible vacation, sick leave, and holiday pay).
EPRI participates in E-Verify, an online system operated jointly by the Department of Homeland Security and the Social Security Administration (SSA). EPRI uses the system to check the work status of new hires by comparing information from the employee's I-9 form against SSA and Department of Homeland Security databases.
EPRI is an equal opportunity employer. EEO/AA/M/F/VETS/Disabled
Together . . . Shaping the Future of Energy.
www.epri.com
Together Shaping the Future of Energy
EPRI provides thought leadership, industry expertise, and collaborative value to help the electricity sector identify issues, technology gaps, and broader needs that can be addressed through effective research and development programs for the benefit of society.
If you need help during the application process, please contact us at
applyhelp@epri.com
.
Administrative Assistant
Location:
Palo Alto, CA
Job Summary and Description:
Provides administrative support to multiple departments/program research areas through partnership with Department/Program Manager. Performs a variety of administrative support to assist staff members with complex details and advanced administrative duties. Executes special or continuous research-type work and data analysis tasks. Coordinates high level activities between divisions/departments and external contacts, including members/customers. Works with internal EPRI personnel at all organizational levels to gather and deliver critical information and meet time-sensitive deadlines. Ensures all department communication – both internal external is professional and personable.
Duties and Responsibilities:
Provide administrative support including deliverable management, research portfolio support, meeting organization, word processing, slides and presentations, review, editing, and production of reports, and hosting in-person and webcast meetings
Manage and support timely execution of deliverables
Develop and maintain the contact and contract databases
Track and follow-up on various action items to ensure schedules and due dates are met
Coordinate calendars to manage priorities and avoid conflicts
Track financial (and budget) information
Assist in the creation/implementation of processes to support the electric transportation organization
Make travel arrangements
Order office supplies
Develop and maintain file systems via cloud storage services
Schedule and coordinate meetings (virtual, in-person, and hybrid)
Other tasks as needed
Knowledge and Skills Required:
High School diploma
High degree of professionalism
Excellent organizational skills
Excellent planning skills (ability to anticipate future needs)
Exceptional attention to detail
Strong internal and external customer focus
Excellent oral and written communication skills
Ability to work both independently as well as with other people of all backgrounds and experience levels
Ability to work under pressure to meet short deadlines, while supporting multiple staff
Ability to prioritize work and manage multiple responsibilities
Excellent computer skills, including knowledge of Microsoft Office, MS Project, Excel, PowerPoint and other specialized programs used by EPRI
Ability to learn and take on new responsibilities as emerging needs arise
The salary range for this position is $58,900 USD to $63,000 USD annually.
This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.
This role is eligible to participate in EPRI’s annual incentive program. The amount of incentive varies and is subject to the terms and conditions of the plan.
This role is eligible to participate in EPRI’s standard employee benefit programs, which currently include the following: medical, dental, vision, 401k, STD/LTD and paid family leave, life and accident insurance, paid time off (flexible vacation, sick leave, and holiday pay).
EPRI participates in E-Verify, an online system operated jointly by the Department of Homeland Security and the Social Security Administration (SSA). EPRI uses the system to check the work status of new hires by comparing information from the employee's I-9 form against SSA and Department of Homeland Security databases.
EPRI is an equal opportunity employer. EEO/AA/M/F/VETS/Disabled
Together . . . Shaping the Future of Energy.
www.epri.com
Together Shaping the Future of Energy
EPRI provides thought leadership, industry expertise, and collaborative value to help the electricity sector identify issues, technology gaps, and broader needs that can be addressed through effective research and development programs for the benefit of society.
If you need help during the application process, please contact us at
applyhelp@epri.com
.