iLabs
Executive Assistant
iLabs, Mahwah, New Jersey, us, 07495
Who We Are
iLABS is an innovation-focused, full service, global beauty company with proven track record for award winning formulas and product development. The art and science of innovation is in our DNA. Through our worldwide network of talented chemists, scientists and creatives, we bring authentic innovation and cutting-edge technology to every product we design.
The Way We Work
Whether you're an established brand or an indie start-up, our team of beauty industry professionals nurture your project through each phase of development, from concept to finished goods. We take the time to understand your goals through access to cutting-edge technologies, raw materials, sustainable materials and the latest marketing analysis. Our dedicated team guides your vision, ensuring your product takes center stage in a crowded market.
Job Summary
We are currently seeking a full-time
Executive Assistant
to join our team in
Mahwah, NJ . The ideal candidate will provide executive assistance for the CEO of iLABS. The ideal candidate will support the Executive Assistant to manage administrative functions of the C-suite.
ResponsibilitiesProvide comprehensive support to the CEOManage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilitiesSchedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferencesTake minutes on meetings, conferences, and appointmentsCoordinate detailed travel arrangements, both domestic and internationalActing as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerFormat information for internal and external communication - memos, emails, presentations, reportsScreen and direct phone calls and distribute correspondenceHandle sensitive matters with a high level of confidentiality and discretionProvide off-hour support and high level of responsivenessPrepare and submit expense reportsPerform other clerical duties as neededQualifications
4+ years of experience as Executive Assistant, Personal Assistant, Administrative Assistant, or similar experience & 24/7 mentalityStrong work ethic and confidentialityAbility to follow directions, take initiative and proactively close loopsProficiency in Google Workspace, Microsoft 365 and ZoomSolid verbal and written communication skillsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsAdaptive and flexible mindsetOutstanding organizational and time management skillsTravel requirements: 20-40% (domestic and international)Company Benefits
Comprehensive Health BenefitsCompetitive 401(k) match with immediate vestingPaid time off (Vacation, Sick, Holiday, Summer Fridays)Free Shuttle Service to and from NYC and the officeDaily subsidized mealsFree breakfast & snacksEmployee Assistance Program (EAP)
iLABS (Innovation Labs) Inc. is an equal opportunity employer.
We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other characteristic protected by federal, state or local laws. All employment is decided on the basis of qualifications, merit, and business need.
#LI-Onsite
iLABS is an innovation-focused, full service, global beauty company with proven track record for award winning formulas and product development. The art and science of innovation is in our DNA. Through our worldwide network of talented chemists, scientists and creatives, we bring authentic innovation and cutting-edge technology to every product we design.
The Way We Work
Whether you're an established brand or an indie start-up, our team of beauty industry professionals nurture your project through each phase of development, from concept to finished goods. We take the time to understand your goals through access to cutting-edge technologies, raw materials, sustainable materials and the latest marketing analysis. Our dedicated team guides your vision, ensuring your product takes center stage in a crowded market.
Job Summary
We are currently seeking a full-time
Executive Assistant
to join our team in
Mahwah, NJ . The ideal candidate will provide executive assistance for the CEO of iLABS. The ideal candidate will support the Executive Assistant to manage administrative functions of the C-suite.
ResponsibilitiesProvide comprehensive support to the CEOManage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilitiesSchedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferencesTake minutes on meetings, conferences, and appointmentsCoordinate detailed travel arrangements, both domestic and internationalActing as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerFormat information for internal and external communication - memos, emails, presentations, reportsScreen and direct phone calls and distribute correspondenceHandle sensitive matters with a high level of confidentiality and discretionProvide off-hour support and high level of responsivenessPrepare and submit expense reportsPerform other clerical duties as neededQualifications
4+ years of experience as Executive Assistant, Personal Assistant, Administrative Assistant, or similar experience & 24/7 mentalityStrong work ethic and confidentialityAbility to follow directions, take initiative and proactively close loopsProficiency in Google Workspace, Microsoft 365 and ZoomSolid verbal and written communication skillsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsAdaptive and flexible mindsetOutstanding organizational and time management skillsTravel requirements: 20-40% (domestic and international)Company Benefits
Comprehensive Health BenefitsCompetitive 401(k) match with immediate vestingPaid time off (Vacation, Sick, Holiday, Summer Fridays)Free Shuttle Service to and from NYC and the officeDaily subsidized mealsFree breakfast & snacksEmployee Assistance Program (EAP)
iLABS (Innovation Labs) Inc. is an equal opportunity employer.
We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other characteristic protected by federal, state or local laws. All employment is decided on the basis of qualifications, merit, and business need.
#LI-Onsite