eTeam
Executive Assistant I
eTeam, New York, New York, us, 10261
Role: Executive AssistantLocation: New York NYDuration: 12+ Months
Position Summary:The Executive Sales Assistant supports the President of Media Sales. We are looking for a highly organized and proactive Executive Assistant to offer comprehensive support to our C-Suite Executive. The ideal candidate possesses a strong understanding of travel logistics, exceptional communication skills, and the ability to anticipate the executive's needs. We are seeking someone who is a team player and takes initiative on both daily tasks and large projects.
Responsibilities:
Manage travel arrangements including, itineraries, car services, hotel communications, and has an excellent understanding of different time zones both domestically & internationally.Create and maintain the President's meeting calendar. Schedule and manage 7-10 meetings daily. Keep up with cancellations, reschedules, and time overruns on the calendar.Efficiently manage the President's overall schedule; daily, weekly, monthly.Create a daily schedule for the President to review and email the prior evening,Connect calls and send meeting links to cellphone when executive is on the road.Understands technology and can troubleshoot basic functions and programs; email attachments, PowerPoint, Zoom links, and other digital meeting platforms.Demonstrates tech-savviness and the ability to respond quickly to technology requests.Can manage President from afar-constant communication when not working in office together.cts as a liaison for internal and external contacts. Understands the Paramount directory and contacts outside of the organization- understands executive's network; BET Executives, board members, personal friends/family, etc.ssists in the preparation of speaking engagements and can transcribe/dictate letters and emails.ssists with special Ad Sales projects.Confidently interacts with high-level executives and clients.Handles expense management and corporate cards. Completes monthly expenses, gathers receipts, and submits reports in Concur.Coordinates client entertaining events from venue selection, to creating invites, and managing guest lists and headcount.Is available 24/7, understanding that in rare instances the executive may require assistance outside of typical "work" hours. Must have or be near phone all hours of the day.Maintains a confident and calm demeanor and makes independent decisions when necessary.Can anticipate the President's needs proactively.vailable to attend speaking engagements with President when needed.vailable and eligible to travel within the USA.
Job Requirements/Qualifications:
Proven experience as an executive assistant or in a similar role (8 years +).Excellent communication skills both oral and written.Excellent organizational and time management skills.Strong interpersonal skills, proven ability to work well in a team setting.Professional phone demeanor.Calendar Management - Proficient in Office 360, Microsoft Teams and Zoom.Tech-savvy with the ability to adapt to new technologies and troubleshoot when needed.Must have strong proficiency in Concur, Outlook, Microsoft, Excel & Microsoft PowerPointbility to take initiative, prioritize work under tight deadlines in a fast-paced environment.Candidate must be able to pass background check.Flexible with overtime as needed.bility to maintain confidentiality and exercise sound judgment.proactive and detail-oriented overall approach to work.Professional work attire is required.
Educational Requirements:Bachelor's Degree
Position Summary:The Executive Sales Assistant supports the President of Media Sales. We are looking for a highly organized and proactive Executive Assistant to offer comprehensive support to our C-Suite Executive. The ideal candidate possesses a strong understanding of travel logistics, exceptional communication skills, and the ability to anticipate the executive's needs. We are seeking someone who is a team player and takes initiative on both daily tasks and large projects.
Responsibilities:
Manage travel arrangements including, itineraries, car services, hotel communications, and has an excellent understanding of different time zones both domestically & internationally.Create and maintain the President's meeting calendar. Schedule and manage 7-10 meetings daily. Keep up with cancellations, reschedules, and time overruns on the calendar.Efficiently manage the President's overall schedule; daily, weekly, monthly.Create a daily schedule for the President to review and email the prior evening,Connect calls and send meeting links to cellphone when executive is on the road.Understands technology and can troubleshoot basic functions and programs; email attachments, PowerPoint, Zoom links, and other digital meeting platforms.Demonstrates tech-savviness and the ability to respond quickly to technology requests.Can manage President from afar-constant communication when not working in office together.cts as a liaison for internal and external contacts. Understands the Paramount directory and contacts outside of the organization- understands executive's network; BET Executives, board members, personal friends/family, etc.ssists in the preparation of speaking engagements and can transcribe/dictate letters and emails.ssists with special Ad Sales projects.Confidently interacts with high-level executives and clients.Handles expense management and corporate cards. Completes monthly expenses, gathers receipts, and submits reports in Concur.Coordinates client entertaining events from venue selection, to creating invites, and managing guest lists and headcount.Is available 24/7, understanding that in rare instances the executive may require assistance outside of typical "work" hours. Must have or be near phone all hours of the day.Maintains a confident and calm demeanor and makes independent decisions when necessary.Can anticipate the President's needs proactively.vailable to attend speaking engagements with President when needed.vailable and eligible to travel within the USA.
Job Requirements/Qualifications:
Proven experience as an executive assistant or in a similar role (8 years +).Excellent communication skills both oral and written.Excellent organizational and time management skills.Strong interpersonal skills, proven ability to work well in a team setting.Professional phone demeanor.Calendar Management - Proficient in Office 360, Microsoft Teams and Zoom.Tech-savvy with the ability to adapt to new technologies and troubleshoot when needed.Must have strong proficiency in Concur, Outlook, Microsoft, Excel & Microsoft PowerPointbility to take initiative, prioritize work under tight deadlines in a fast-paced environment.Candidate must be able to pass background check.Flexible with overtime as needed.bility to maintain confidentiality and exercise sound judgment.proactive and detail-oriented overall approach to work.Professional work attire is required.
Educational Requirements:Bachelor's Degree