Paddington Place Cottages
Scheduler/Staffing Coordinator
Paddington Place Cottages, Bixby, Oklahoma, United States, 74008
Attn CMAs! Staffing position in Bixby has just become available. Previous experience is a plus!
$500 sign-on bonus!!!!!!
Come work for a company that cares and appreciates its staff and helpus strive to be the difference makers and a guiding light in our profession. Weare searching for attentive, kindhearted health professionals regardless of theposition to help us care for our phenomenal residents. Remarkable benefits our staff can expect:Competitive WagesComprehensive benefits- Medical, Vision, DentalInsure Oklahoma- Subsidies to eligible employees.Maternity Leave- Long-Term & Short-Term Disability401 K PlanPTOHoliday PayLife InsuranceReferral Bonus ProgramFlexible Spending & Daycare AccountEmployee Monthly Appreciation ActivitiesPerfect Attendance Bonus for Full-time Hourly StaffON DEMAND PAY- (PayActiv - access to weekly pay!)Education Assistance- That's right, we will support you as you go backto school. We believe in you!Exclusive discounts:AT&T & VerizonInsight & DellStaplesUnited Moving ServicesOKRIN & Sherwin WilliamsAMC MoviesPremium Seats USA (concert & sports events)LMT Club & Member Auto Buying by TrueCarAbenity Travel CenterSix FlagsHarry & David Gifts & Godiva
Purpose of Your Job Position
The primary purpose of your job position is to ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, and as may be directed by facility administration.
Delegation of Authority
As Staffing Coordinator, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Job Functions
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
Duties and Responsibilities
Administrative Functions
Maintain a current listing of all resident care employee phone numbersUpdate business office with current posting of all department managers' phone numbersMaintain daily tardy and absenteeism calendarsReport to Director of Clinical Services (DCS) all employees with excess tardiness or absenteeism in accordance with facility policyWork with Human Resource Director and DCS when scheduling modified work duty employees in accordance with work restrictions and facility policyComplete in timely fashion necessary nursing department employee records upon hiring, job reclassification, and dischargeAssist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffingComplete monthly nursing schedule coordinating requests to ensure appropriate coverage of unitsComplete and post work sheets/time schedules. Coordinate variances with the DCSAssist in completion and filing of designated reports in accordance with established policies and proceduresPerform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessaryAnswer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessaryAnswer applicant calls regarding position availability and coordinate interviews as deemed appropriateEnsure newly hired nursing staff has time cards and schedules prior to orientation dateAssist in obtaining nursing care staff information needed for daily posting requirementsConsult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of servicesMake written/oral reports/recommendations to the DCS concerning staffing and scheduling issuesDevelop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facilityEnsure administrative functions are carried out promptly for an efficient operationAssist in standardizing the methods in which work will be accomplishedReview complaints and grievances pertinent to scheduling and staffing. Make necessary oral/written reports to the DCSOther related duties and responsibilities that may become necessary to meet the needs of the facilityAgree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the AdministratorAgree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the AdministratorReport any known or suspected unauthorized attempt to access facility's information systemCommittee Functions
Attend various committee meetings of the facility (safety, recruitment and retention, etc.) as requiredCollect and assemble/compile records for committee/DCS review, as requested, and prepare reports of nursing department labor issues to submit to such committees as directedImplement recommendations from established committees as instructedPersonnel Functions
Assist in interviewing CNAs when requestedCreate and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facilityAssist in recordkeeping and documentation of attendance and tardiness for employee performance appraisalsConfirm license/certification and current standing with state approved agencies for all new hires prior to orientation dateMaintain confidentiality of all pertinent employee informationAssist with maintaining records of current certifications/licenses for nursing department employeesReport known or suspected incidents of fraud to the AdministratorEnsure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelinesStaff Development
Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientationFacilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientationAttend in-service training programs as scheduledAssist with recordkeeping for facility in-service education, and orientation classes for newly hired personnelSafety and Sanitation
Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediatelyFollow all established safety procedures and precautions when operating office equipmentEquipment and Supply Functions
Ensure nursing supervisory supplies have been replenished in work areas as necessary. Report equipment/supply needs to your supervisorEnsure that work/assignment areas are clean and equipment and supplies are properly stored before leaving such areas on breaks, end of day, etcBudget and Planning Functions
Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etcResident Rights
Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such informationEnsure that resident's rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints are followedKnock before entering a resident's roomOther Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without noticeWorking Conditions
Works throughout the nursing service area (i.e., drug rooms, nurses' stations, resident rooms, etc.)Moves intermittently during working hoursIs subject to frequent interruptionsIs involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstancesIs subject to hostile and emotionally upset residents, family members, personnel, and visitorsCommunicates with nursing personnel and other department directorsWorks beyond normal working hours, on weekends and holidays, and in other positions temporarily, when necessaryIs subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)Attends and participates in continuing educational programsIs subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminantsIs subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B virusesMay be subject to the handling of and exposure to hazardous chemicalsEducation
Must possess, as a minimum, a high school education or its equivalent. CNA, CMA, LPN or RN required.
Experience
None. On-the-job training provided.
Specific Requirements
Must be able to read, write, speak, and understand the English languageMust be a supportive team member, contribute to and be an example of team work and team conceptMust possess the ability to make independent decisions when circumstances warrant such actionMust possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the publicMust possess the ability and willingness to work harmoniously with other personnelMust have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult residentsMust be willing to seek out new methods and principles and be willing to incorporate them into existing nursing practicesMust be able to relate information concerning a resident's conditionMust not pose a direct threat to the health and safety of other individuals in the workplacePhysical and Sensory Requirements
(With or Without the Aid of Mechanical Devices)
Must be able to move intermittently throughout the workdayMust be able to speak and write the English language in an understandable mannerMust be able to cope with the mental and emotional stress of the positionMust be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully metMust function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agenciesMust meet the general health requirements set forth by the policies of this facility, which include a medical and physical examinationMust be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the facilityMust be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feetMay be necessary to assist in the evacuation of residents during emergencies
$500 sign-on bonus!!!!!!
Come work for a company that cares and appreciates its staff and helpus strive to be the difference makers and a guiding light in our profession. Weare searching for attentive, kindhearted health professionals regardless of theposition to help us care for our phenomenal residents. Remarkable benefits our staff can expect:Competitive WagesComprehensive benefits- Medical, Vision, DentalInsure Oklahoma- Subsidies to eligible employees.Maternity Leave- Long-Term & Short-Term Disability401 K PlanPTOHoliday PayLife InsuranceReferral Bonus ProgramFlexible Spending & Daycare AccountEmployee Monthly Appreciation ActivitiesPerfect Attendance Bonus for Full-time Hourly StaffON DEMAND PAY- (PayActiv - access to weekly pay!)Education Assistance- That's right, we will support you as you go backto school. We believe in you!Exclusive discounts:AT&T & VerizonInsight & DellStaplesUnited Moving ServicesOKRIN & Sherwin WilliamsAMC MoviesPremium Seats USA (concert & sports events)LMT Club & Member Auto Buying by TrueCarAbenity Travel CenterSix FlagsHarry & David Gifts & Godiva
Purpose of Your Job Position
The primary purpose of your job position is to ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, and as may be directed by facility administration.
Delegation of Authority
As Staffing Coordinator, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Job Functions
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
Duties and Responsibilities
Administrative Functions
Maintain a current listing of all resident care employee phone numbersUpdate business office with current posting of all department managers' phone numbersMaintain daily tardy and absenteeism calendarsReport to Director of Clinical Services (DCS) all employees with excess tardiness or absenteeism in accordance with facility policyWork with Human Resource Director and DCS when scheduling modified work duty employees in accordance with work restrictions and facility policyComplete in timely fashion necessary nursing department employee records upon hiring, job reclassification, and dischargeAssist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffingComplete monthly nursing schedule coordinating requests to ensure appropriate coverage of unitsComplete and post work sheets/time schedules. Coordinate variances with the DCSAssist in completion and filing of designated reports in accordance with established policies and proceduresPerform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessaryAnswer employee calls regarding staffing/scheduling functions. Prepare written correspondence as necessaryAnswer applicant calls regarding position availability and coordinate interviews as deemed appropriateEnsure newly hired nursing staff has time cards and schedules prior to orientation dateAssist in obtaining nursing care staff information needed for daily posting requirementsConsult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of servicesMake written/oral reports/recommendations to the DCS concerning staffing and scheduling issuesDevelop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facilityEnsure administrative functions are carried out promptly for an efficient operationAssist in standardizing the methods in which work will be accomplishedReview complaints and grievances pertinent to scheduling and staffing. Make necessary oral/written reports to the DCSOther related duties and responsibilities that may become necessary to meet the needs of the facilityAgree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the AdministratorAgree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the AdministratorReport any known or suspected unauthorized attempt to access facility's information systemCommittee Functions
Attend various committee meetings of the facility (safety, recruitment and retention, etc.) as requiredCollect and assemble/compile records for committee/DCS review, as requested, and prepare reports of nursing department labor issues to submit to such committees as directedImplement recommendations from established committees as instructedPersonnel Functions
Assist in interviewing CNAs when requestedCreate and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facilityAssist in recordkeeping and documentation of attendance and tardiness for employee performance appraisalsConfirm license/certification and current standing with state approved agencies for all new hires prior to orientation dateMaintain confidentiality of all pertinent employee informationAssist with maintaining records of current certifications/licenses for nursing department employeesReport known or suspected incidents of fraud to the AdministratorEnsure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelinesStaff Development
Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientationFacilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientationAttend in-service training programs as scheduledAssist with recordkeeping for facility in-service education, and orientation classes for newly hired personnelSafety and Sanitation
Report all unsafe/hazardous conditions, defective equipment, etc., to your supervisor immediatelyFollow all established safety procedures and precautions when operating office equipmentEquipment and Supply Functions
Ensure nursing supervisory supplies have been replenished in work areas as necessary. Report equipment/supply needs to your supervisorEnsure that work/assignment areas are clean and equipment and supplies are properly stored before leaving such areas on breaks, end of day, etcBudget and Planning Functions
Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etcResident Rights
Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such informationEnsure that resident's rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints are followedKnock before entering a resident's roomOther Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without noticeWorking Conditions
Works throughout the nursing service area (i.e., drug rooms, nurses' stations, resident rooms, etc.)Moves intermittently during working hoursIs subject to frequent interruptionsIs involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstancesIs subject to hostile and emotionally upset residents, family members, personnel, and visitorsCommunicates with nursing personnel and other department directorsWorks beyond normal working hours, on weekends and holidays, and in other positions temporarily, when necessaryIs subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)Attends and participates in continuing educational programsIs subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminantsIs subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B virusesMay be subject to the handling of and exposure to hazardous chemicalsEducation
Must possess, as a minimum, a high school education or its equivalent. CNA, CMA, LPN or RN required.
Experience
None. On-the-job training provided.
Specific Requirements
Must be able to read, write, speak, and understand the English languageMust be a supportive team member, contribute to and be an example of team work and team conceptMust possess the ability to make independent decisions when circumstances warrant such actionMust possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the publicMust possess the ability and willingness to work harmoniously with other personnelMust have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult residentsMust be willing to seek out new methods and principles and be willing to incorporate them into existing nursing practicesMust be able to relate information concerning a resident's conditionMust not pose a direct threat to the health and safety of other individuals in the workplacePhysical and Sensory Requirements
(With or Without the Aid of Mechanical Devices)
Must be able to move intermittently throughout the workdayMust be able to speak and write the English language in an understandable mannerMust be able to cope with the mental and emotional stress of the positionMust be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully metMust function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agenciesMust meet the general health requirements set forth by the policies of this facility, which include a medical and physical examinationMust be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the facilityMust be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feetMay be necessary to assist in the evacuation of residents during emergencies