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Kimley-Horn

Production Assistant

Kimley-Horn, Nashville, Tennessee, United States, 37247


Overview:

Kimley-Horn, one of FORTUNE Magazine's "100 Best Companies to Work For." is looking for an experienced Production Assistant for our Nashville, TN office. We are seeking a tech-savvy, proactive, detail-oriented professional to provide the office with administrative support for a 100+ person and growing office of engineers and planners.Responsibilities:Job duties include:Assist with producing plans, project manuals and reports (copying, printing and/or scanning documents)Assist Project Managers with contract processes and preparing contract documents, request insurance certificatesCreate and modify documents using Microsoft Office and Adobe ProfessionalMaintain hard copy and electronic filing systems - assist with project submittals and agency/client deliveriesProvide exceptional internal and external client serviceMaintain project tracking software, communicate deadlines to the team and review deliverablesProactive/Go-getter personality preferred to assist with developing new tools and processes for project and program managementCold calling clients for meeting setupAble to balance and manage multiple tasks and prioritiesWillingness to learn and work with new softwareAssisting with submitting applications for permitsResearching code requirements and development processesSupport project managers and team members as neededBackup receptionist duties (as needed):Manning the front desk, answering the phone, greeting visitors and clientsEnsuring that staple supplies are stocked, putting in special supply order requests.Coordinating occasional large gatherings of out-of-town office visitors, including facilitating multiple catering orders, conference room set up and break downManaging Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail.Ordering catering for internal and external meetings as requested.Coordinating the use and maintenance of fleet vehicles.Coordinating travel for practice as requested.Perform general clerical duties including: photocopying, report binding, faxing, mailing, shipping, filing, meeting and travel coordination, preparing expense reports, and upkeep of production room and equipment.Qualifications:Requirements:High school diploma or equivalent required; Bachelors degree preferredAbility to keep up with rapidly changing technologyRelated experience in an Engineering/Architectural consulting industry preferredOutstanding organizational and prioritization skills with ability to meet deadlinesExcellent written and verbal communication skillsStrong writing, editing and proofreading skillsAbility to multi-task in a fast-paced environment and respond to multiple project managersProactive and detail oriented, working with a sense of urgencyPositive and client-focused with a take-charge mentalitySelf-motivated, ability to take initiative with tasks and projectsProficiency with MS Office including Word, Excel, PowerPoint, Outlook, and AdobeAbility to learn new tasks and/or software programs quicklyMust have a valid drivers license