Executive Assistant/Governance Manager
AGA Careers, Alexandria, VA
Experienced, senior-level assistant needed for executive office of professional association in Alexandria, VA. Duties include day-to-day support to the CEO, COO and National Governing Board, and governance matters such as the nominations/leadership development process, national committees, and officer visits to chapters.
Responsibilities include, but are not limited to, maintaining CEO’s calendar, scheduling meetings, staffing committees and boards, preparing meeting agendas and board minutes, making travel arrangements and creating detailed itineraries, preparing, reviewing, submitting and tracking expense reports, proofreading emails and correspondence.
Coordinate logistics and prep materials (chapter officer and demographic information) for CEO and national officer visits to chapters and other association meetings (hotel, airline, car rental, reviewing NGB member expense reports, etc.)
Serve as staff liaison to the Board and other committees, by preparing and distributing all Board communications including (but not limited to) meeting materials and logistics information, attending meetings, taking notes, and preparing minutes.
Organize and maintain National Bylaws and Policies and Procedures.
Provide support during National educational/training events, as requested (this may include some out-of-town travel).
Manage all aspects of national awards and scholarship programs including but not limited to preparing requests for nominations, collecting nominations, coordinating Awards Committee conference calls for awards selection, preparing, and sending notification emails, ordering all awards, coordinating on-site logistics at events for award presentations.
Manage nominations process and governance programs (i.e., annual NGB evaluation, leadership surveys, bylaws proposals, voting logistics, governance reviews, etc.).
This position requires a high level of discretion, tact, judgment, maturity, and poise. High degree of skills in grammar, spelling and punctuation are essential. Some travel.3+ years of administrative experience in a business office environment, with least two years of experience supporting a senior executive
- Must possess high levels of verbal, written, and interpersonal communications skills
- Must be collaborative, well organized, detail oriented and a self-starter
- Proficiency in Microsoft Word, Excel, PowerPoint
- College degree. B.S or B.A degree in a business-related field of study required
- Prior work experience with an association is desirable, but not required