Executive Assistant to Chief Executive Officer

We are looking for a highly experienced, motivated and enthusiastic Executive Assistant to join our dynamic and entrepreneurial team. This role requires strong organizational skills, discretion, and the ability to handle confidential information.The ideal candidate will work both collaboratively and independently to support the CEO and its leaders. They must be a strong communicator with a high level of commitment, ownership, and keen sense of urgency.This position reports to the Chief Executive Officer and will be located in the Princeton, NJ office.Executive Support (80%)Provide dedicated administrative support to the CEO including calendar management that appropriately balances leadership availability, resolving scheduling conflicts, as well as travel arrangements and expense reportingRespond rapidly and professionally to a high volume of scheduling requests and changes.Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organizationDiligently manage confidential and sensitive information including follow up on action items relating to programs, projects, leadership team meetings, board presentations, etc. to support timely turnaroundPrepare for and schedule meetings; create and distribute meeting minutesWork and collaborate with HQ, in China, to support CEOs needsSupport the preparation of meeting materials include creating slides in PowerPoint for meetings and speaking engagements, etc.Anticipate, understand, and respond to the needs of internal and external stakeholders to meet or exceed their expectations within organizational parametersOther administrative duties as neededOther Support (20%)Provide support to other executive leaders, including but not limited to expensesSupport other functional areas and members of the organizations leadership team with special projects as neededQualificationsUndergraduate degree or equivalent experience is required5+ years experience as an EA to C-Suite rolesExcellent written and oral communication skills, must be bilingual (fluent in English and MandarinExperience in the biotech or pharma industry preferredExperience in public companies preferredExcellent time management skills with a proven ability to meet deadlinesAbility to work in a quick-paced environment, adapt well to changing circumstances, direction and strategyAware of and able to navigate diverse cultural backgroundsAttention to detail and great organizational skills Proven ability to handle sensitive and confidential information with integrity and discretion, exercising sound judgment, and being proactiveExecute and exhibit good judgmentExperience recognizing needs, solving problems, and anticipating issues; solid analytical and creative problem-solving skillsExperience with Concur preferredAbility to work independently and with limited supervisionProficient with Microsoft Office Suite or related software (including PowerPoint and Excel)