Dyne Therapeutics Inc
Executive Assistant
Dyne Therapeutics Inc, Watertown, Massachusetts, us, 02472
Company Overview:
Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCE™ platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations in delivery to muscle tissue. Dyne has a broad pipeline for serious muscle diseases, including clinical programs for myotonic dystrophy type 1 (DM1) and Duchenne muscular dystrophy (DMD), and a preclinical program for facioscapulohumeral muscular dystrophy (FSHD). For more information, please visit https://www.dyne-tx.com/, and follow us on X, LinkedIn and Facebook.
Role Summary:
The position of Executive Assistant provides direct advanced administrative support to c-suite-level executives. The person in this role is highly organized and experienced in managing multiple priorities with urgency and professionalism. This role requires a strong attention to detail, excellent communication skills, and the ability to handle multiple tasks simultaneously in a fast-paced environment.
This position is responsible for managing calendar(s), acting as the gatekeeper to protect the time of the executive as appropriate. This position regularly interfaces with employees of all levels of the organization as well as key external partners.
This role is based in Waltham, MA without the possibility of being remote.
Prima
ry Responsibilities Include:Calendar management: responsible for meticulous calendar management, including planning meetings, coordinating recurring events and communicating with multiple parties to schedule large scale internal/external meetingsTravel management: arrange intricate domestic/international travel for the executive including flights, trains, ground transportation and hotels and obtain travel visas as needed, work within company travel policies, and prepare relevant documentation and itinerary package and coordinate any real-time travel issues as they ariseExpense management: prepare, submit and track expense reports in a timely mannerCoordinate the Executive's internal communications to staff, including Leadership Department and other meetings and communicationsEngage with team members to prepare for upcoming meetings; producing and publishing agendas in advance of meetingsOrder catering for meetings as neededSet up conference rooms with audio, visual and conference calls when neededClarify expectations with team (e.g., due dates, meetings, information needed, etc.) and understand business priorities and challengesBe available for occasional local travel, event, and meeting attendance as neededWork closely and effectively with the Executive to be well informed of upcoming commitments and responsibilities, including key decisions, following up appropriatelyAnticipate and solve challenges to ensure the most strategic use of the Executive's timeAttend all team meetings, providing a summary of actions items to the Executive and team members as requestedPrioritize incoming communications (mail, email, calls) while anticipating and communicating any required actions/deadlinesProvide a bridge for effective and regular communication between the Executive and internal and external stakeholders; demonstrating leadership, collegiality and empathy to maintain credibility, trust and support.Special projects as neededEducation and Skills Requirements:
Experienced C-Suite Level executive assistant with experience in a high growth, fast paced corporate environmentHigh School Diploma is required, Bachelor's degree is preferred10+ years' experience as an Executive AssistantAbility to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see them through to completion by taking ownership and accountability for meeting commitments and deadlinesProfessional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issuesDemonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the resultsPrior experience in biotech/pharma preferredPrior experience working with remote and hybrid teams in a matrixed organizationStrong Microsoft Suite proficiency (Word, Excel, Teams, PowerPoint, and Outlook)Knowledge of teleconference equipment including Zoom, Teams, or other related softwareDemonstrated experience managing multiple and complex travel arrangements while planning all aspects of complex meetings, on and off-siteSuperior calendar management, organizational, time management and follow through skills to prioritize and coordinate workload with minimal supervisionAbility to determine how to handle calendar conflicts and decision making when organizing the executives' time are vital to success in this position, including using the most effective means of communication (Live Meeting, Teleconferences, and Videoconferencing)Interface with very senior level external partners and demonstrate high degree of professionalism and ability to handle confidential information in an appropriate mannerHigh degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility, and adaptabilityAbility to effectively work in a fast-paced changing corporate environment is critical to success in the positionAbility to work well independently as well as in a team environment both with internal and external stakeholdersDemonstrate excellent judgment, initiative, reliability, accuracy, and problem solvingDemonstrate leadership and collaboration with other team members at all levels of the organizationAbility to identify, drive/coordinate independent projects to enhance learning curve and maximize contribution to fulfillment of corporate objectivesDedication with initiative and ability to proactively identify needs without being askedAbility to maintain composure and diplomacy when working under pressure, deadlines, and tenuous or ambiguous circumstancesAbility to remain focused in situations involving multiple interruptionsAbility to see the big picture, while maintaining excellent attention to detailsExcellent verbal and written communication skillsOutstanding word processing and document preparation skills
#LI-Onsite
The statements contained herein reflect general details as necessary to describe the principles functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance workload.
This description is not intended to be constructed as an exhaustive list of duties, responsibilities, or requirements for the position. This position may change or assume additional duties at any time. The employee may be requested to perform different or additional duties as assigned. All Employees are expected to adhere to all company policies and act as a role model for company values.
Dyne Therapeutics is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.
Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCE™ platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations in delivery to muscle tissue. Dyne has a broad pipeline for serious muscle diseases, including clinical programs for myotonic dystrophy type 1 (DM1) and Duchenne muscular dystrophy (DMD), and a preclinical program for facioscapulohumeral muscular dystrophy (FSHD). For more information, please visit https://www.dyne-tx.com/, and follow us on X, LinkedIn and Facebook.
Role Summary:
The position of Executive Assistant provides direct advanced administrative support to c-suite-level executives. The person in this role is highly organized and experienced in managing multiple priorities with urgency and professionalism. This role requires a strong attention to detail, excellent communication skills, and the ability to handle multiple tasks simultaneously in a fast-paced environment.
This position is responsible for managing calendar(s), acting as the gatekeeper to protect the time of the executive as appropriate. This position regularly interfaces with employees of all levels of the organization as well as key external partners.
This role is based in Waltham, MA without the possibility of being remote.
Prima
ry Responsibilities Include:Calendar management: responsible for meticulous calendar management, including planning meetings, coordinating recurring events and communicating with multiple parties to schedule large scale internal/external meetingsTravel management: arrange intricate domestic/international travel for the executive including flights, trains, ground transportation and hotels and obtain travel visas as needed, work within company travel policies, and prepare relevant documentation and itinerary package and coordinate any real-time travel issues as they ariseExpense management: prepare, submit and track expense reports in a timely mannerCoordinate the Executive's internal communications to staff, including Leadership Department and other meetings and communicationsEngage with team members to prepare for upcoming meetings; producing and publishing agendas in advance of meetingsOrder catering for meetings as neededSet up conference rooms with audio, visual and conference calls when neededClarify expectations with team (e.g., due dates, meetings, information needed, etc.) and understand business priorities and challengesBe available for occasional local travel, event, and meeting attendance as neededWork closely and effectively with the Executive to be well informed of upcoming commitments and responsibilities, including key decisions, following up appropriatelyAnticipate and solve challenges to ensure the most strategic use of the Executive's timeAttend all team meetings, providing a summary of actions items to the Executive and team members as requestedPrioritize incoming communications (mail, email, calls) while anticipating and communicating any required actions/deadlinesProvide a bridge for effective and regular communication between the Executive and internal and external stakeholders; demonstrating leadership, collegiality and empathy to maintain credibility, trust and support.Special projects as neededEducation and Skills Requirements:
Experienced C-Suite Level executive assistant with experience in a high growth, fast paced corporate environmentHigh School Diploma is required, Bachelor's degree is preferred10+ years' experience as an Executive AssistantAbility to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see them through to completion by taking ownership and accountability for meeting commitments and deadlinesProfessional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issuesDemonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the resultsPrior experience in biotech/pharma preferredPrior experience working with remote and hybrid teams in a matrixed organizationStrong Microsoft Suite proficiency (Word, Excel, Teams, PowerPoint, and Outlook)Knowledge of teleconference equipment including Zoom, Teams, or other related softwareDemonstrated experience managing multiple and complex travel arrangements while planning all aspects of complex meetings, on and off-siteSuperior calendar management, organizational, time management and follow through skills to prioritize and coordinate workload with minimal supervisionAbility to determine how to handle calendar conflicts and decision making when organizing the executives' time are vital to success in this position, including using the most effective means of communication (Live Meeting, Teleconferences, and Videoconferencing)Interface with very senior level external partners and demonstrate high degree of professionalism and ability to handle confidential information in an appropriate mannerHigh degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility, and adaptabilityAbility to effectively work in a fast-paced changing corporate environment is critical to success in the positionAbility to work well independently as well as in a team environment both with internal and external stakeholdersDemonstrate excellent judgment, initiative, reliability, accuracy, and problem solvingDemonstrate leadership and collaboration with other team members at all levels of the organizationAbility to identify, drive/coordinate independent projects to enhance learning curve and maximize contribution to fulfillment of corporate objectivesDedication with initiative and ability to proactively identify needs without being askedAbility to maintain composure and diplomacy when working under pressure, deadlines, and tenuous or ambiguous circumstancesAbility to remain focused in situations involving multiple interruptionsAbility to see the big picture, while maintaining excellent attention to detailsExcellent verbal and written communication skillsOutstanding word processing and document preparation skills
#LI-Onsite
The statements contained herein reflect general details as necessary to describe the principles functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance workload.
This description is not intended to be constructed as an exhaustive list of duties, responsibilities, or requirements for the position. This position may change or assume additional duties at any time. The employee may be requested to perform different or additional duties as assigned. All Employees are expected to adhere to all company policies and act as a role model for company values.
Dyne Therapeutics is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.