Munger Tolles Olson
Governance Analyst II
Munger Tolles Olson, San Francisco, California, United States, 94199
Job DescriptionGovernance Analyst IIPosition Type: Full TimeNon-exemptHybrid Flexible (1 to 3 Days Onsite)Location: Los Angeles OR San Francisco OR Washington DCSalary Range: $34.28/hour- $44.52/hour ($71,302.40 - $92,601.50 annually) **
The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.-------------The
Governance Analyst II
brings subject matter expertise to the Firm’s governance program, partnering with legal support, operations, and technology teams to ensure compliance with Firm policies and client outside counsel guidelines. This position is a core member of the Governance team and is responsible for driving governance processes and technology (e.g., conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters). The
Governance Analyst II
is part of the Information Security and Governance (ISG) department and has significant interactions with partners, clients, and other departments within the Firm.Job Functions & ResponsibilitiesProvide subject matter expertise to the governance program, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit lettersConduct conflicts checks for new client/matters, pitches, prospective attorneys, and professionalsPrepare and analyze conflicts reports to identify potential conflicts issuesCommunicate potential conflicts issues to attorneys and other interested parties; assist with conflicts resolutionDocument and maintain matter lifecycle data in Intapp, 3E, and other systemsProcess new matter intakes and provide administrative support for the intake review processAnalyze and review engagement letters and conflict waivers; evaluate the need for ethical wallsSet up ethical walls in billing and document management systems; draft and circulate ethical screening memoranda FirmwideMonitor and maintain ethical screens (e.g. add additional screened employees to ethical wall; disable ethical wall, etc.)Process administrative records requests (e.g. file retrieval, transfers, etc.) from clients and other departmentsDrive both the outside counsel guideline review process and the audit letter review process (e.g. drafting responses, tracking deadlines, liaising with partners for review and approval)Advise attorneys and professionals on the Firm’s governance related policies and procedures (e.g. conflicts, new matter intake, and records retention)Collect, analyze, and prepare reports required for senior management, auditors, and other relevant stakeholdersParticipate in risk and compliance initiatives and other related duties as assignedToolsProficiency with Microsoft Office Word, Excel, and PowerPoint is desiredProficiency with records, intake, and secure file transfer systems (e.g. 3E, Intapp, FileTrail, Varonis, Kiteworks) is desiredProficiency with conflicts database systems (e.g. 3E, Intapp, Aderant, Legal Key) is requiredFamiliarity with Microsoft 365 (e.g., Microsoft SharePoint, Teams, and OneDrive) and document management systems is desiredMinimum Job QualificationsHigh school diploma or GED requiredBachelor's degree preferred, advanced degree a plus3+ years law firm conflicts, governance, or records experienceExcellent attention to detail, critical thinking, and analytical skillsAbility to work proactively and efficiently in a fast-paced environment, interacting professionally with othersDedicated to excellent customer serviceAbility to communicate effectively, verbally and in writingAbility to follow directions and collaborate effectively with a teamFamiliarity with project management principals and methodologiesPhysical DemandsWriting, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs.Working ConditionsQuiet office environment in a high-rise building, seated the majority of the timeDirect ReportsNoneCompetenciesTeamwork and Cooperation:
Treats others with respect; works well with others; asks for help when necessary; willing to share credit; avoids pointing fingers or assigning blame; volunteers to help others when available to do so; empathetic to others.Communication:
Communicates clearly and appropriately with adequate frequency and tools; understands the need for regular, timely and high-quality communication; listens actively and asks appropriate questions; understands the message.Flexibility:
Adapts to changing conditions; willing to do something new/different; open to change; accepting of differences.Problem Solving:
Seeks solutions to problems; proposes creative and effective solutions to problems; examines underlying cause of problems when seeking a solution.Service Focus:
Desires to help or serve those requesting service to meet their needs, responsive and available when needed, proactively anticipates needs and expectations and acts accordingly to support the success of the Firm.Self-Development:
Uses constructive feedback to improve; learns from mistakes; shows eagerness and capacity to learn; attends available training; shows interest in improving self; proactively looks for opportunities to gain experience in a range of responsibilities.Organization and Time Management:
Orderly in approach to work; able to plan and execute work effectively and accurately; tracks and follows through on requests; maintains a well-organized and clean work area; prioritizes and understands urgency; able to be punctual and prepared; manages multiple tasks simultaneously.Composure:
Understands what triggers emotions and uses that knowledge to maintain a professional presence.Integrity:
Deals with ethical issues appropriately. Acts in a way that is consistent with Firm values.The
Governance Analyst II
role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today’s world.-------------We are a talent-first Firm and are always looking for great people. We encourage you to apply even if the level of this position is not an exact match to your qualifications. This may not guarantee your placement into the opening; however, it is always worth exploring if there is an opportunity for the future.-------------About Munger, Tolles & OlsonMunger, Tolles & Olson has been consistently ranked on The American Lawyer’s A-List since its inception in 2004, including nine years in the top spot. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.-------------MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.-------------Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.
#J-18808-Ljbffr
The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position. The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire. The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.-------------The
Governance Analyst II
brings subject matter expertise to the Firm’s governance program, partnering with legal support, operations, and technology teams to ensure compliance with Firm policies and client outside counsel guidelines. This position is a core member of the Governance team and is responsible for driving governance processes and technology (e.g., conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters). The
Governance Analyst II
is part of the Information Security and Governance (ISG) department and has significant interactions with partners, clients, and other departments within the Firm.Job Functions & ResponsibilitiesProvide subject matter expertise to the governance program, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit lettersConduct conflicts checks for new client/matters, pitches, prospective attorneys, and professionalsPrepare and analyze conflicts reports to identify potential conflicts issuesCommunicate potential conflicts issues to attorneys and other interested parties; assist with conflicts resolutionDocument and maintain matter lifecycle data in Intapp, 3E, and other systemsProcess new matter intakes and provide administrative support for the intake review processAnalyze and review engagement letters and conflict waivers; evaluate the need for ethical wallsSet up ethical walls in billing and document management systems; draft and circulate ethical screening memoranda FirmwideMonitor and maintain ethical screens (e.g. add additional screened employees to ethical wall; disable ethical wall, etc.)Process administrative records requests (e.g. file retrieval, transfers, etc.) from clients and other departmentsDrive both the outside counsel guideline review process and the audit letter review process (e.g. drafting responses, tracking deadlines, liaising with partners for review and approval)Advise attorneys and professionals on the Firm’s governance related policies and procedures (e.g. conflicts, new matter intake, and records retention)Collect, analyze, and prepare reports required for senior management, auditors, and other relevant stakeholdersParticipate in risk and compliance initiatives and other related duties as assignedToolsProficiency with Microsoft Office Word, Excel, and PowerPoint is desiredProficiency with records, intake, and secure file transfer systems (e.g. 3E, Intapp, FileTrail, Varonis, Kiteworks) is desiredProficiency with conflicts database systems (e.g. 3E, Intapp, Aderant, Legal Key) is requiredFamiliarity with Microsoft 365 (e.g., Microsoft SharePoint, Teams, and OneDrive) and document management systems is desiredMinimum Job QualificationsHigh school diploma or GED requiredBachelor's degree preferred, advanced degree a plus3+ years law firm conflicts, governance, or records experienceExcellent attention to detail, critical thinking, and analytical skillsAbility to work proactively and efficiently in a fast-paced environment, interacting professionally with othersDedicated to excellent customer serviceAbility to communicate effectively, verbally and in writingAbility to follow directions and collaborate effectively with a teamFamiliarity with project management principals and methodologiesPhysical DemandsWriting, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs.Working ConditionsQuiet office environment in a high-rise building, seated the majority of the timeDirect ReportsNoneCompetenciesTeamwork and Cooperation:
Treats others with respect; works well with others; asks for help when necessary; willing to share credit; avoids pointing fingers or assigning blame; volunteers to help others when available to do so; empathetic to others.Communication:
Communicates clearly and appropriately with adequate frequency and tools; understands the need for regular, timely and high-quality communication; listens actively and asks appropriate questions; understands the message.Flexibility:
Adapts to changing conditions; willing to do something new/different; open to change; accepting of differences.Problem Solving:
Seeks solutions to problems; proposes creative and effective solutions to problems; examines underlying cause of problems when seeking a solution.Service Focus:
Desires to help or serve those requesting service to meet their needs, responsive and available when needed, proactively anticipates needs and expectations and acts accordingly to support the success of the Firm.Self-Development:
Uses constructive feedback to improve; learns from mistakes; shows eagerness and capacity to learn; attends available training; shows interest in improving self; proactively looks for opportunities to gain experience in a range of responsibilities.Organization and Time Management:
Orderly in approach to work; able to plan and execute work effectively and accurately; tracks and follows through on requests; maintains a well-organized and clean work area; prioritizes and understands urgency; able to be punctual and prepared; manages multiple tasks simultaneously.Composure:
Understands what triggers emotions and uses that knowledge to maintain a professional presence.Integrity:
Deals with ethical issues appropriately. Acts in a way that is consistent with Firm values.The
Governance Analyst II
role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today’s world.-------------We are a talent-first Firm and are always looking for great people. We encourage you to apply even if the level of this position is not an exact match to your qualifications. This may not guarantee your placement into the opening; however, it is always worth exploring if there is an opportunity for the future.-------------About Munger, Tolles & OlsonMunger, Tolles & Olson has been consistently ranked on The American Lawyer’s A-List since its inception in 2004, including nine years in the top spot. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.-------------MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law. It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation. This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.-------------Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies. Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid. If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.
#J-18808-Ljbffr