Warner Bros. Discovery
Executive Assistant, DEI
Warner Bros. Discovery, New York, New York, us, 10261
Welcome to Warner Bros. Discovery... the stuff dreams are made of.
Who We Are...
When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...
From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.
Your New Role
This role provides top-level administrative support to DEI Leaders in their global capacities. Must provide support for calendars, meetings, travel, and other administrative duties as required. The individual needs to be pro-active, efficient, and highly organized and be able to work independently as well as with the team. Must be proficient in communicating professionally to employees and clients of all levels over the phone, zoom, email and in person.
Your Role AccountabilitiesReports and Presentations
- Working in AirTable, Excel, PowerPoint & Word, must be able to design presentations and prepare agendas, talking points, and briefing documents to support the department. Responsible for performing research and managing tasks as needed to support work assigned.Meetings & Travel
- Coordinates and manages executive's calendar, anticipating and proactively resolving conflicts to ensure time is used efficiently. Prepares agendas and briefing materials, sends invitations, organizes technical requirements for in-person and virtual meetings. Coordinates travel arrangements for executive and non-employee talent, processes expenses, and arranges client meals. Must be able to manage potential conflicts of schedule or priorities with discretion.Office Administrator
- Responsible for ordering department specific supplies, managing computer requests/trouble-shooting, Amex and P-card reconciliation, and maintaining and organizing digital files in Shared Drive for department to access. Must attend weekly meetings and follow-up with notes and action items. Must be able to work as a team with other Executive Assistants and Administrative personnel, providing seamless support for the executive and the department.Other duties and projects as needed - Must be able to support with ad-hoc projects for the executive and the department, including setting up new vendors, invoice processing, updating databases, spreadsheets and documents consistently, creating decks, arranging travel for department and non-employee talent, onboarding new hires, and liaising with internal/external vendors. Assist with department purchases, p-cards, and administrative requests as neededQualifications & Experience
3-5 years experiencePrevious experience working for an executive strongly preferredHigh school diploma required.College graduate, or corresponding work experience, preferred.Highly Proficient in MS OfficeMust have strong attention to detail and accuracy and highly organized.Must be able to organize and schedule work effectively and work under strict time constraints, or conflicting priorities.Must exercise discretion. Will be working with confidential information.Must be pro-active and anticipate needs of executive and department.Must have excellent written and verbal communication skills.Entrepreneurial approach to problem-solving.Format information for internal and external communication - memos, emails, presentations, reports.Be able to work independently as well as part of a team and exercise proactivityCapable of establishing and maintaining professional relationships at all levelsExperience in entertainment or Diversity, Equity & Inclusion space
How We Get Things Done...
This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.
Championing Inclusion at WBDWarner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.
If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery's total compensation package for employees. Pay Range: $47,466.00 - $88,150.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.
Who We Are...
When we say, "the stuff dreams are made of," we're not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next...
From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.
Your New Role
This role provides top-level administrative support to DEI Leaders in their global capacities. Must provide support for calendars, meetings, travel, and other administrative duties as required. The individual needs to be pro-active, efficient, and highly organized and be able to work independently as well as with the team. Must be proficient in communicating professionally to employees and clients of all levels over the phone, zoom, email and in person.
Your Role AccountabilitiesReports and Presentations
- Working in AirTable, Excel, PowerPoint & Word, must be able to design presentations and prepare agendas, talking points, and briefing documents to support the department. Responsible for performing research and managing tasks as needed to support work assigned.Meetings & Travel
- Coordinates and manages executive's calendar, anticipating and proactively resolving conflicts to ensure time is used efficiently. Prepares agendas and briefing materials, sends invitations, organizes technical requirements for in-person and virtual meetings. Coordinates travel arrangements for executive and non-employee talent, processes expenses, and arranges client meals. Must be able to manage potential conflicts of schedule or priorities with discretion.Office Administrator
- Responsible for ordering department specific supplies, managing computer requests/trouble-shooting, Amex and P-card reconciliation, and maintaining and organizing digital files in Shared Drive for department to access. Must attend weekly meetings and follow-up with notes and action items. Must be able to work as a team with other Executive Assistants and Administrative personnel, providing seamless support for the executive and the department.Other duties and projects as needed - Must be able to support with ad-hoc projects for the executive and the department, including setting up new vendors, invoice processing, updating databases, spreadsheets and documents consistently, creating decks, arranging travel for department and non-employee talent, onboarding new hires, and liaising with internal/external vendors. Assist with department purchases, p-cards, and administrative requests as neededQualifications & Experience
3-5 years experiencePrevious experience working for an executive strongly preferredHigh school diploma required.College graduate, or corresponding work experience, preferred.Highly Proficient in MS OfficeMust have strong attention to detail and accuracy and highly organized.Must be able to organize and schedule work effectively and work under strict time constraints, or conflicting priorities.Must exercise discretion. Will be working with confidential information.Must be pro-active and anticipate needs of executive and department.Must have excellent written and verbal communication skills.Entrepreneurial approach to problem-solving.Format information for internal and external communication - memos, emails, presentations, reports.Be able to work independently as well as part of a team and exercise proactivityCapable of establishing and maintaining professional relationships at all levelsExperience in entertainment or Diversity, Equity & Inclusion space
How We Get Things Done...
This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.
Championing Inclusion at WBDWarner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.
If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery's total compensation package for employees. Pay Range: $47,466.00 - $88,150.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.