Administrative Assistant

Administrative AssistantNew York, NY (office near Grand Central)Hybrid model, 3 days in the office, 2 days at homeInvestment Banking firm is actively seeking an experienced Administrative Assistant for our New York office near Grand Central. An Administrative Assistant is responsible for setting up internal and external meetings, managing calendars, arranging travel plans, and processing expense reports. The ideal candidate will be well spoken, self-sufficient, and extremely organized. Additionally, he or she must have an excellent judgment to properly prioritize multiple and potentially competing requests. Overall responsibility will be to support a team of up to four executives. Responsibilities include:

Timely and accurate coordination of internal and external meetings, including logistical details, communication, and follow-upCoordinate travel arrangements both domestic & international, requiring an understanding all aspects of each executives business agenda, as well as personal preferences, may include making restaurant and other business entertainment suggestions and reservationsPrepare monthly expense reports, identify and resolve all discrepanciesProactively and frequently check in with managersScreen communications as needed reading, researching, collecting, prioritizing and routing correspondence and information with proper level of professionalismAccurately update contact information in Outlook and CRM databaseMaintain and protect confidentiality with regard to all aspects of client and company informationAdhere to company policy while best needing the needs of executives supportedDesired Skills, Background, & Qualifications2+ years Administrative Assistant experience, preferably in the Financial Services or Professional Services (Consulting, Law, Advisory, etc.) industriesProficient in MS Office Suite (Word, Excel, Outlook, and PowerPoint)Highly organized with strong attention to detail; demonstrates accuracy and thoroughnessExceptional verbal and written communications skillsProactive and self-motivated able to anticipate the needs of othersAbility to juggle multiple assignments and prioritize effectively; demonstrates sense of urgencyManages competing demands well; able to deal with change, delays, or unexpected eventsAbility to follow process and procedures; looks for ways to improve and promote qualityResourceful self-starter, able to work independently and as team playerA positive, enthusiastic approach to work and collaborationHigh degree of professionalism and reacts well under pressureAppropriate discretion and integrity handling confidential and sensitive informationTreats people with respect; keeps commitments; inspires the trust of othersAble to collaborate across teams and levelsHigh-level of engagement and commitment to firm's goals and organizational successExcellent professional referencesSalary $75,000-$95,000 base