North Orange County Community College District
Administrative Assistant I
North Orange County Community College District, Anaheim, California, United States, 92808
Position Details
Classification Information
Classification TitleAdministrative Assistant I
Salary Range$5,032 - $6,048 Per Month
Salary Schedule Information
Click Here for Current Classified Salary Schedule
Position Information
Job TitleAdministrative Assistant I
Position NumberFCC926
LocationFullerton College
DepartmentFC Humanities
Percentage of Employment100%
Months of Employment12 Months Per Year
Work ScheduleMonday - Thursday, 10:30 AM - 7:30 PM; Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)
About Us:
Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students' educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 60,000 students and serve a population of over one million people, annually! Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California's premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education.
We invite you to join the Fullerton College campus community. Ideal candidates will share Fullerton College's commitment to diversity, equity, and inclusion. Fullerton College offers a radically student-centered culture that is inclusive and welcoming to all who learn and work here. The student body is incredibly diverse, with more than 55.7% Latinx, 16.6% Caucasian, 15.7% Asian/Pacific Islander, 3.1% African American, and 0.2% American Indian/Alaskan Native. Additionally, students from more than 40 countries regularly enroll in our International Student Program each year. The College believes in a multicultural learning experience where faculty and staff from diverse backgrounds can contribute to the development of our students.
Fullerton College is the oldest community college in continuous operation in California. Since our first class in 1913, we have grown to become one of the most successful community colleges in the nation. Our high transfer and graduation rates, rich academic programs and radically student-centered approach equip students with the skills and resources they need to succeed. Each year, thousands of students transfer to the CSU and UC systems as well as to private colleges and universities throughout the nation. Notably, during 2019, Fullerton College was ranked as the No. 1 community college in California in transfers to the California State University (CSU) system. We are consistently No. 1 in transfers to Cal State Fullerton.
Fullerton College is designated as a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander Serving-Institution (AANAPISI). Fullerton College proudly offers many programs to serve and support our diverse student body, including Puente, Umoja, Student Diversity Success Initiative, Extended Opportunity Programs and Services (EOPS) Foster Youth Success Initiative, Disability Services, and a Veterans Resource Center. The College also provides many avenues of support for our faculty and staff through networks that include the Latino, Asian/Pacific Islander, Black, and LGBTQIA2S+ Faculty Staff Associations.
Fullerton College offers a comprehensive array of student services programs and academic and career pathways designed to achieve our campus' strategic goals related to access, retention, persistence, and student success initiatives on campus. The College is developing an implementation plan for Guided Pathways and has robust partnerships with our local high school districts.
The Fullerton College campus community is dedicated to our core values of Community, Diversity, Equity, Excellence, Growth, Inclusivity, Innovation, Integrity, Partnership, Respect and Responsibility. For more information, please visit our website at
www.fullcoll.edu .
The Humanities Division Office serves one of the largest divisions at Fullerton College, including over 100 faculty and 9,000 students. The division includes the departments of Communication Studies, English, English as a Second Language, Foreign Languages, and Reading as well as the Mindfulness Program. The division supports a variety of events and activities across all of the departments within the division including the French Film Festival, LiveWire literary journal, and the award-winning Speech and Debate Team. The division seeks an administrative assistant who can work as part of the team and promote a friendly, welcoming environment for all students, faculty, staff, and the general public.
What We Offer:100% employee medical premium coverage and a contribution toward dependent coverage (up to $9,051.21 for one dependent or $14,481.50 for two or more dependents annually)Fringe allowance to be used at employee's discretion (up to $2,646.10 annually)Voluntary (Medical/Dependent Day Care) Flexible Spending Account$50,000 life insurance benefitDeferred Compensation Program (403(b)/457 plans)Retirement Pension Plan ( CalSTRS / CalPERS )Abundant Professional Growth & Development Opportunities (Receive up to $3,500 annually)20 paid holidays + Paid vacationCumulative sick leaveFlexible/Hybrid Work Program: 3 days in office/2 days remote (Management approval required; may vary by Department/Position)Summer schedule (exceptions apply)Receive
Premium Pay
for years of continuous service: From 5% at 5 years, up to 36% at 36 yearsDistrict paid employee post-retirement medical (for those who qualify)Employee Assistance ProgramEnvironment that fosters diversity and inclusionProgressive and innovative cultureOpportunity to participate in various
Faculty & Staff Associations
Primary Purpose
This position is responsible for performing a variety of specialized administrative duties to support one or more functional areas, departments or administrators; and assisting in the coordination of office functions to assure efficient operations. This requires specialized knowledge in the specific area supported (e.g. financial aid, student services, health services, various instructional areas, and any other departments).
Essential Functions
Examples of essential functions are interpreted as being descriptive and not restrictive in nature.
Job Description
Performs detailed administrative duties in support of one or more functional areas, departments or administrators within established rules and regulations; coordinates daily activities to assure efficient operations; issues and tracks materials and items distributed to instructors, students, the public, or departments; answers questions requiring judgment, knowledge and explanation of policies.
Types routine correspondence, memos, letters, agendas, and lists; revises schedules, forms, reports, records, and other information; compiles statistical information for use in reports; attends meetings and takes minutes; initiates and answers telephone calls; screens and directs calls; schedules appointments and meetings; routes and distributes incoming mail and other materials; prepares outgoing mail and packages.
Assists faculty, staff and students; orders textbooks; prepares, distributes, and collects course materials; assists students with orientation and registration; administers and collects tests; maintains lists and mailboxes for instructors.
Assists with special projects, receptions and events as assigned; maintains calendar of activities; distributes promotional and informational materials; maintains current mailing lists.
Processes forms, transcripts and applications; verifies data for accuracy, completeness and compliance within established procedures; enters data into computer system; processes time sheets; maintains confidential files, data and records.
Collects and accounts for fees and other monies received; maintains ledgers and other financial records as assigned.
Orders and tracks supplies and prepares purchase requisitions; assists in tracking budgets and expenditures; may assist with preparing banking deposits.
Trains and provides work direction and guidance to others as directed.
Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.
Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; attend and participate in diversity, equity and inclusion trainings and events; active assistance in the creation of a welcoming and inclusive work and educational environment.
Performs related duties as assigned.
Working Relationships
The Administrative Assistant I maintains frequent contact with various departments and personnel, faculty, students and the public.
Knowledge, Skills and Abilities
Knowledge of District organization, operations, policies and objectives
Knowledge of applicable sections of State Education Code and other applicable laws
Knowledge of organization, policies, and rules of assigned department or program
Knowledge of modern office practices, procedures and equipment
Knowledge of record-keeping techniques
Knowledge of basic bookkeeping procedures
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
Knowledge of various computer software applications
Ability to interpret, apply and explain rules, regulations, policies and procedures
Ability to make arithmetic calculations quickly and accurately
Ability to type at 50 wpm from clear copy
Ability to operate a variety of office equipment such as calculator, computer, copier, etc.
Ability to analyze situations accurately and adopt an effective course of action
Ability to plan, organize and prioritize work
Ability to work independently with little direction
Ability to complete work efficiently with many interruptions
Ability to work confidentially with discretion
Ability to meet schedules and time lines
Ability to understand and follow oral and written directions
Ability to communicate effectively, both orally and in writing
Ability to understand scope of authority in making independent decisions
Ability to review situations accurately and determine appropriate action according to established guidelines
Ability to establish and maintain effective working relationships with others
Special Requirements
Minimum Qualifications
High school diploma or GED.
Minimum two (2) years prior administrative, secretarial or clerical experience.
Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
Desirable Qualifications
Administrative assistant experience in a fast-paced office environment involving high-level customer service to students, staff and the public.
Experience working in an educational setting, especially in a postsecondary institution.
Ability to understand, retain, and explain complex procedures to students and faculty.
Ability to work independently following established guidelines and to exercise appropriate judgment when encountering unfamiliar situations.
Demonstrated experience successfully handling complaints from students, clients, and/or customers with sensitivity and tact.
Experience maintaining confidentiality of sensitive information, including following FERPA guidelines.
Proficiency in software and hardware relevant to the position, including Adobe, Microsoft Office and Enterprise Resource Planning software (e.g., Banner, Peoplesoft, etc.) as well as remote work software such as Microsoft Teams and Zoom.
Ability to efficiently and accurately compose, edit, and proofread documents using common office software.
Ability to type 50 WPM.
Excellent written and oral communication skills. Ability to produce and present materials in a professional manner.
Experience promoting the growth and success of a diverse population of students and employees through participation in professional learning opportunities related to equity and diversity.
Demonstrated sensitivity to the needs of immigrant students, second language learners, and undocumented (AB540/DACA) students as well as the diverse mental health needs of all students.
Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.
Working Conditions
College or District office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities.
Number of Vacancies1
Posting Detail Information
Posting Number2015768P
Desired Start Date
Open Date10/21/2024
Close Date11/04/2024
Special Instructions Summary
Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.
This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.
The District may choose to fill one or more positions from this recruitment within six (6) months.
To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached".
The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.
Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).
Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.
Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.
Classification Information
Classification TitleAdministrative Assistant I
Salary Range$5,032 - $6,048 Per Month
Salary Schedule Information
Click Here for Current Classified Salary Schedule
Position Information
Job TitleAdministrative Assistant I
Position NumberFCC926
LocationFullerton College
DepartmentFC Humanities
Percentage of Employment100%
Months of Employment12 Months Per Year
Work ScheduleMonday - Thursday, 10:30 AM - 7:30 PM; Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)
About Us:
Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students' educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 60,000 students and serve a population of over one million people, annually! Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California's premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education.
We invite you to join the Fullerton College campus community. Ideal candidates will share Fullerton College's commitment to diversity, equity, and inclusion. Fullerton College offers a radically student-centered culture that is inclusive and welcoming to all who learn and work here. The student body is incredibly diverse, with more than 55.7% Latinx, 16.6% Caucasian, 15.7% Asian/Pacific Islander, 3.1% African American, and 0.2% American Indian/Alaskan Native. Additionally, students from more than 40 countries regularly enroll in our International Student Program each year. The College believes in a multicultural learning experience where faculty and staff from diverse backgrounds can contribute to the development of our students.
Fullerton College is the oldest community college in continuous operation in California. Since our first class in 1913, we have grown to become one of the most successful community colleges in the nation. Our high transfer and graduation rates, rich academic programs and radically student-centered approach equip students with the skills and resources they need to succeed. Each year, thousands of students transfer to the CSU and UC systems as well as to private colleges and universities throughout the nation. Notably, during 2019, Fullerton College was ranked as the No. 1 community college in California in transfers to the California State University (CSU) system. We are consistently No. 1 in transfers to Cal State Fullerton.
Fullerton College is designated as a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander Serving-Institution (AANAPISI). Fullerton College proudly offers many programs to serve and support our diverse student body, including Puente, Umoja, Student Diversity Success Initiative, Extended Opportunity Programs and Services (EOPS) Foster Youth Success Initiative, Disability Services, and a Veterans Resource Center. The College also provides many avenues of support for our faculty and staff through networks that include the Latino, Asian/Pacific Islander, Black, and LGBTQIA2S+ Faculty Staff Associations.
Fullerton College offers a comprehensive array of student services programs and academic and career pathways designed to achieve our campus' strategic goals related to access, retention, persistence, and student success initiatives on campus. The College is developing an implementation plan for Guided Pathways and has robust partnerships with our local high school districts.
The Fullerton College campus community is dedicated to our core values of Community, Diversity, Equity, Excellence, Growth, Inclusivity, Innovation, Integrity, Partnership, Respect and Responsibility. For more information, please visit our website at
www.fullcoll.edu .
The Humanities Division Office serves one of the largest divisions at Fullerton College, including over 100 faculty and 9,000 students. The division includes the departments of Communication Studies, English, English as a Second Language, Foreign Languages, and Reading as well as the Mindfulness Program. The division supports a variety of events and activities across all of the departments within the division including the French Film Festival, LiveWire literary journal, and the award-winning Speech and Debate Team. The division seeks an administrative assistant who can work as part of the team and promote a friendly, welcoming environment for all students, faculty, staff, and the general public.
What We Offer:100% employee medical premium coverage and a contribution toward dependent coverage (up to $9,051.21 for one dependent or $14,481.50 for two or more dependents annually)Fringe allowance to be used at employee's discretion (up to $2,646.10 annually)Voluntary (Medical/Dependent Day Care) Flexible Spending Account$50,000 life insurance benefitDeferred Compensation Program (403(b)/457 plans)Retirement Pension Plan ( CalSTRS / CalPERS )Abundant Professional Growth & Development Opportunities (Receive up to $3,500 annually)20 paid holidays + Paid vacationCumulative sick leaveFlexible/Hybrid Work Program: 3 days in office/2 days remote (Management approval required; may vary by Department/Position)Summer schedule (exceptions apply)Receive
Premium Pay
for years of continuous service: From 5% at 5 years, up to 36% at 36 yearsDistrict paid employee post-retirement medical (for those who qualify)Employee Assistance ProgramEnvironment that fosters diversity and inclusionProgressive and innovative cultureOpportunity to participate in various
Faculty & Staff Associations
Primary Purpose
This position is responsible for performing a variety of specialized administrative duties to support one or more functional areas, departments or administrators; and assisting in the coordination of office functions to assure efficient operations. This requires specialized knowledge in the specific area supported (e.g. financial aid, student services, health services, various instructional areas, and any other departments).
Essential Functions
Examples of essential functions are interpreted as being descriptive and not restrictive in nature.
Job Description
Performs detailed administrative duties in support of one or more functional areas, departments or administrators within established rules and regulations; coordinates daily activities to assure efficient operations; issues and tracks materials and items distributed to instructors, students, the public, or departments; answers questions requiring judgment, knowledge and explanation of policies.
Types routine correspondence, memos, letters, agendas, and lists; revises schedules, forms, reports, records, and other information; compiles statistical information for use in reports; attends meetings and takes minutes; initiates and answers telephone calls; screens and directs calls; schedules appointments and meetings; routes and distributes incoming mail and other materials; prepares outgoing mail and packages.
Assists faculty, staff and students; orders textbooks; prepares, distributes, and collects course materials; assists students with orientation and registration; administers and collects tests; maintains lists and mailboxes for instructors.
Assists with special projects, receptions and events as assigned; maintains calendar of activities; distributes promotional and informational materials; maintains current mailing lists.
Processes forms, transcripts and applications; verifies data for accuracy, completeness and compliance within established procedures; enters data into computer system; processes time sheets; maintains confidential files, data and records.
Collects and accounts for fees and other monies received; maintains ledgers and other financial records as assigned.
Orders and tracks supplies and prepares purchase requisitions; assists in tracking budgets and expenditures; may assist with preparing banking deposits.
Trains and provides work direction and guidance to others as directed.
Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.
Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; attend and participate in diversity, equity and inclusion trainings and events; active assistance in the creation of a welcoming and inclusive work and educational environment.
Performs related duties as assigned.
Working Relationships
The Administrative Assistant I maintains frequent contact with various departments and personnel, faculty, students and the public.
Knowledge, Skills and Abilities
Knowledge of District organization, operations, policies and objectives
Knowledge of applicable sections of State Education Code and other applicable laws
Knowledge of organization, policies, and rules of assigned department or program
Knowledge of modern office practices, procedures and equipment
Knowledge of record-keeping techniques
Knowledge of basic bookkeeping procedures
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary
Knowledge of various computer software applications
Ability to interpret, apply and explain rules, regulations, policies and procedures
Ability to make arithmetic calculations quickly and accurately
Ability to type at 50 wpm from clear copy
Ability to operate a variety of office equipment such as calculator, computer, copier, etc.
Ability to analyze situations accurately and adopt an effective course of action
Ability to plan, organize and prioritize work
Ability to work independently with little direction
Ability to complete work efficiently with many interruptions
Ability to work confidentially with discretion
Ability to meet schedules and time lines
Ability to understand and follow oral and written directions
Ability to communicate effectively, both orally and in writing
Ability to understand scope of authority in making independent decisions
Ability to review situations accurately and determine appropriate action according to established guidelines
Ability to establish and maintain effective working relationships with others
Special Requirements
Minimum Qualifications
High school diploma or GED.
Minimum two (2) years prior administrative, secretarial or clerical experience.
Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
Desirable Qualifications
Administrative assistant experience in a fast-paced office environment involving high-level customer service to students, staff and the public.
Experience working in an educational setting, especially in a postsecondary institution.
Ability to understand, retain, and explain complex procedures to students and faculty.
Ability to work independently following established guidelines and to exercise appropriate judgment when encountering unfamiliar situations.
Demonstrated experience successfully handling complaints from students, clients, and/or customers with sensitivity and tact.
Experience maintaining confidentiality of sensitive information, including following FERPA guidelines.
Proficiency in software and hardware relevant to the position, including Adobe, Microsoft Office and Enterprise Resource Planning software (e.g., Banner, Peoplesoft, etc.) as well as remote work software such as Microsoft Teams and Zoom.
Ability to efficiently and accurately compose, edit, and proofread documents using common office software.
Ability to type 50 WPM.
Excellent written and oral communication skills. Ability to produce and present materials in a professional manner.
Experience promoting the growth and success of a diverse population of students and employees through participation in professional learning opportunities related to equity and diversity.
Demonstrated sensitivity to the needs of immigrant students, second language learners, and undocumented (AB540/DACA) students as well as the diverse mental health needs of all students.
Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.
Working Conditions
College or District office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities including hand coordination activities.
Number of Vacancies1
Posting Detail Information
Posting Number2015768P
Desired Start Date
Open Date10/21/2024
Close Date11/04/2024
Special Instructions Summary
Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.
This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.
The District may choose to fill one or more positions from this recruitment within six (6) months.
To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached".
The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.
Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).
Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.
Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.