Administrative Specialist Senior

ADMINISTRATIVE SPECIALIST SENIOR - Los Angeles, CA

• hybrid work 4 days a week in office WHAT IS THE OPPORTUNITY? City National Bank (CNB) is seeking an Administrative Assistant in the Chief Administrative Office (CAO)

In this role, you will support four leaders, to include the Chief Marketing and Communications Officer (CMCO), the Chief Data Officer (CDO), the Head of Corporate Strategy, and the Head of Strategic Initiatives

You will report directly to the CMCO and will be based in Los Angeles, and you will be responsible for supporting these four leaders

You will assist with scheduling, reports, agendas, meetings, and other aspects as needed

Often you will be responsible for the coordination of the "office"

This coordination may include logistics associated with the conference or meeting rooms, mail, supplies, pc's, follow through for new hires or other colleague support issues

You will often be involved in special projects that may be repetitive or one-time, which support the team, division, or CNB

What you will do Supports these four leaders as assigned by keeping he/she/them informed of activities impacting assigned group

Assists with scheduling, reports, agendas, or other activities as required

Regularly interfaces with internal clients and external constituents, and is responsible for exhibiting exemplary customer service in all interactions

Makes and schedules appointments and/or meetings for assigned leaders

Coordinates “office” functions and activities that may involve mail, phones, supplies, travel arrangements, equipment, moves, facilities, paperwork, and other duties

Completes special projects as assigned

Often has responsibility for or participates in special projects that may be confidential, temporary or permanent in nature

Composes and creates correspondence, reports and other moderately complex documents which may contain statistical data and/or confidential information which require accuracy and speed

Composes routine correspondence, reports and other documents as directed

Proofreads documents for typographical errors

Utilizes word processing programs to create, revise, store and print various documents as required

Inputs various information to computer system via terminal entry according to established procedures

Ensures documents conform to established guidelines pertaining to format, English grammar and style

Assists in gathering information from various sources (i.e., internal files, computer reports, etc.) and organizing into specified/established format

Performs various operations (e.g., mathematical calculations, sorting data, etc.) on information gathered from various sources for use by assigned attorney or staff members

Contacts customers and/or Bank personnel to request information/documentation

Sets up and maintains filing systems, sorts and files various documents and maintains records of materials removed from files

May prepare indexing/cross-referencing aids

Make routine checks and comparisons of data by using various departmental sources (i.e., computer reports, filing systems, etc.) to verify information

Opens, sorts, date stamps and distributes incoming mail for assigned leader

Stuffs, seals and addresses outgoing mail for distribution through various mailing systems (inter-office, U.S

Post Office, etc.)

May act on incoming correspondences as directed by Supervisor

Photocopies documents as required

Must-Have* H.S

Diploma 4 years in an administrative capacity 2 year basic computer experience required (eg

Microsoft Word, Excel, Outlook, and Powerpoint Skills and Knowledge Excellent verbal and written communication skills

Ability to effectively communicate with all levels of Bank personnel and external stakeholders

Ability to use computer and various software programs including MS Office applications such as Word, Excel, PowerPoint, etc

Strong interpersonal and organizational skills with the ability to manage multiple priorities

Detail-oriented

Compensation Starting base salary: $24.46 - $36.69 per hour

Exact compensation may vary based on skills, experience, and location

This job is eligible for bonus and/or commissions

*To be considered for this position you must meet at least these basic qualifications The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job

Benefits and Perks At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues

Get an inside look at our Benefits and Perks

ABOUT CITY NATIONAL City National Bank, a subsidiary of Royal Bank of Canada, is the largest bank headquartered in Los Angeles with $92.03 billion in assets as of April 30, 2024

Founded in 1954, City National provides personalized banking, investment and trust services in select markets including Los Angeles, Orange County, San Diego, the San Francisco Bay Area, New York City, Nashville, Atlanta, Delaware, Las Vegas, Washington D.C

and Miami.* In addition, the company and its investment affiliates manage or administer $96.83 billion in client investment assets

City National is dedicated to strengthening communities, and in 2023 alone, the company made more than $11 million in charitable contributions to nonprofits that support the communities it serves

*City National Bank does business in Miami and the state of Florida as CN Bank

For more information about City National, visit cnb.com

EQUAL OPPORTUNITY EMPLOYER & REASONABLE ACCOMMODATION City National Bank is an equal opportunity employer committed to promoting and maintaining a diverse, equitable and inclusive working environment where differences are valued and encouraged

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other basis protected by the laws or regulations in the locations where we operate or in our Code of Conduct

READ MORE If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation for any part of the employment process

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