Cozen O'Connor
Administrative Assistant
Cozen O'Connor, Chicago, Illinois, United States, 60606
The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; and is confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.
Responsibilities:Track, compile, organize and submit appropriate expense reimbursements and vendor invoices into Chrome RiverCreate and maintain electronic pleading/discovery indexesFile paper documents into appropriate locationsDownload/save documents into the document management systemArrange attorney travel and lodging to and from all locations, if neededCoordinate/maintain the off-site records inventory and internal Records Management systemInput attorney time into InTapp or similar time-reporting softwareAssist attorneys, paralegals and legal practice assistants in preparing trial, hearing and deposition bindersAssist with closing of all files upon conclusion of case per each department's standard closing protocolMaintain, input and update all contacts in firm's client database as well as all docket sheets and other sourcesPrepare, proofread and process all engagement/acknowledgement letters and other correspondence, prepare new matter intake form, prepare docket sheet and set up client report template as new files are openedPerforms conflicts checksAssist with opening new matters in the electronic systemPerform other duties as assigned
Qualifications:Office/Clerical Administrative experience is requiredExperience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and OutlookAbility to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervisionExcellent communication skillsAbility to work autonomously or in a team environmentWork well under pressure and strict deadlines
The salary range for this role is $50,000 - $65,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.
Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.
Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O'Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.
Responsibilities:Track, compile, organize and submit appropriate expense reimbursements and vendor invoices into Chrome RiverCreate and maintain electronic pleading/discovery indexesFile paper documents into appropriate locationsDownload/save documents into the document management systemArrange attorney travel and lodging to and from all locations, if neededCoordinate/maintain the off-site records inventory and internal Records Management systemInput attorney time into InTapp or similar time-reporting softwareAssist attorneys, paralegals and legal practice assistants in preparing trial, hearing and deposition bindersAssist with closing of all files upon conclusion of case per each department's standard closing protocolMaintain, input and update all contacts in firm's client database as well as all docket sheets and other sourcesPrepare, proofread and process all engagement/acknowledgement letters and other correspondence, prepare new matter intake form, prepare docket sheet and set up client report template as new files are openedPerforms conflicts checksAssist with opening new matters in the electronic systemPerform other duties as assigned
Qualifications:Office/Clerical Administrative experience is requiredExperience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and OutlookAbility to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervisionExcellent communication skillsAbility to work autonomously or in a team environmentWork well under pressure and strict deadlines
The salary range for this role is $50,000 - $65,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.
Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.
Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O'Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.