RSC Solutions
Administrative Assistant I
RSC Solutions, New York, New York, us, 10261
Long term contractHybrid
Responsibilities :Email/inbox management, monitoring the SVP's inbox, prioritizing critical emails, and responding on behalf of the SVP when necessary.Organize incoming and sent emails using folders and files with recognizable search terms for easy tracking and documentation.Manage a dynamic and frequently changing calendar for the SVP, arranging internal meetings, conference calls, vendor appointments, events, and ad hoc meetings.Coordinate and communicate with C-Level executives' office staff for travel arrangements and executive concerns.Organize digital files and folders, particularly using One-Drive, to ensure efficient storage and retrieval of important documents.Maintain a database of contracts and agreements, ensuring timely renewals and advising the SVP of upcoming expiration dates.Book business travel for the SVP as needed.Prepare and manage expense reports for the SVP.Qualifications :
Previous Executive Assistant experience, especially supporting executive-level leaders.Proficiency in managing complex schedules, organizing emails and files, and maintaining efficient tracking systems.Excellent grammar, articulation, and writing skills; confident when interacting with senior management and C-level executives.Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint), with an emphasis on managing inboxes and One-Drive organization.
Responsibilities :Email/inbox management, monitoring the SVP's inbox, prioritizing critical emails, and responding on behalf of the SVP when necessary.Organize incoming and sent emails using folders and files with recognizable search terms for easy tracking and documentation.Manage a dynamic and frequently changing calendar for the SVP, arranging internal meetings, conference calls, vendor appointments, events, and ad hoc meetings.Coordinate and communicate with C-Level executives' office staff for travel arrangements and executive concerns.Organize digital files and folders, particularly using One-Drive, to ensure efficient storage and retrieval of important documents.Maintain a database of contracts and agreements, ensuring timely renewals and advising the SVP of upcoming expiration dates.Book business travel for the SVP as needed.Prepare and manage expense reports for the SVP.Qualifications :
Previous Executive Assistant experience, especially supporting executive-level leaders.Proficiency in managing complex schedules, organizing emails and files, and maintaining efficient tracking systems.Excellent grammar, articulation, and writing skills; confident when interacting with senior management and C-level executives.Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint), with an emphasis on managing inboxes and One-Drive organization.