HR Program Support Specialist

Salary: $50,968.32 Annually Location : 16000 East CentreTech Parkway Aurora, CO Job Type: Full-Time Job Number: 230890 Division: Institutional Support Opening Date: 09/30/2024 Closing Date: Continuous POSITION SUMMARY The Community College of Aurora's Human Resources & Personnel Success department serves our community of diverse staff and student population with principles of equity and inclusion. The HR Program Support Specialist will serve the critical functions related to day-to-day office operations to include providing support for employee engagement and recognition, administrative office support, and employee data maintenance. This Specialist is a point of contact for many employees to provide excellent customer service, ensure accurate, timely communication, reporting and data management, and supporting Human Resources & Personnel Success staff in procuring necessary resources. OVERVIEW OF CCA The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to: socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds. More than 20 different languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills. The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population. DUTIES & RESPONSIBILITIES Employee Engagement & Recognition Provide excellent, responsive customer service to employees, students, and guests as a member of the Human Resources & Personnel Success team Regularly pull reports and manage the employee awards and recognition functions to ensure employees receive service awards upon reaching service milestones Support the college in taking appropriate steps for employee recognition and award submissions and nominations Coordinate with the Director of Personnel Success in developing and sending out the college's monthly employee engagement newsletter Promote sense of awareness and understanding of what it means to support a diverse workforce through inclusive and equitable HR practices Database Input and Maintenance Regularly conduct audits and updates of personnel records and data within HR Information Systems to include data entry Coordinate electronic records management, including scanning and indexing of HR documents. Provide support to the Technical Specialists during peak onboarding seasons to set-up new employees through data entry Support with annual reporting and incoming data requests regarding Human Resources This role requires expertise in using Excel spreadsheets in working with different reports and data management Administrative Support Conduct background checks for all incoming employees Support in planning and administrative functions of Human Resources events Responsible for updating and maintaining HR resources and documents in the college intranet portal in coordination with the Strategic Communications department Complete monthly budget reporting processes for any purchases made Support oversight of the Human Resources department email inbox Manage HR supply replenishment Other related duties as assigned MINIMUM QUALIFICATION Strong attention to detail and data input skills Ability to be informed and regularly acquire current best practices and policies including pertinent federal, state, and local laws, codes and regulations related to payroll and employment. Demonstrated knowledge and expertise using Microsoft Office Suite and Adobe Acrobat to develop, maintain, and analyze spreadsheets, forms, and reports. Expertise in Microsoft Excel required. Strong ability to work in a team environment. Strong organizational skills under strict deadlines. PREFERED QUALIFICATIONS Graduation from a college/university with a bachelor's degree in human resources, Business, Public Administration, or related field. Substitutable with professional or technical Human Resources experience on a year for year basis. Prior experience with HRIS or data systems such as Banner, COGNOS, FLAC processing, BDMS, or NEOGOV/NeoEd. Experience with Project Management support from start to finish Professional in Human Resources Certification (PHR) or Society for Human Resource Management Certified Professional (SHRM-CP) certification SUPPLEMENTAL INFORMATION Salary Range: Anticipated starting salary range is $50, 968.32 annually. This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information. CCA offers an excellent , including generous leave, holiday, and education benefits. Full time employees immediately upon hire earn 15 hours a month annual leave and 10 hours a month sick leave. Deadline to Submit Application Material: An initial review of applications will begin on Monday, October 14, 2024 and continue until the position is filled. Application Process: When submitting your online application, please include a cover letter, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to upon offer of employment. If you have questions regarding this position, please contact us at By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith. Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law. Application Checklist Complete Applications must include the following documents: A complete online application A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position A current resume uploaded as an attachment to your online application Candidates identified as finalists must provide three to five professional references, at least two of which must include a current direct supervisor and most recent supervisor. If you cannot provide two supervisor references, an opportunity will be afforded for discussion and consideration of alternative references with the CCA Human Resource Office. Please note, out of professional courtesy to you, we will not contact your current supervisor without first providing notice to you as a candidate and only when a contingent offer is pending in order to protect the confidentiality of your application to the full extent possible. If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation is required as part of your application. Please submit this as an attachment to your application. Please note that you have the right to redact dates from your transcript during the application process. A full, unredacted copy will be required upon hire. For any questions or technical issues please contact Notice to all Applicants: in the United States must be produced within three (3) days of hire. Direct deposit of payroll is a condition of employment. Final candidate is subject to a criminal background check prior to final selection process. Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire. CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the Individuals currently or formerly employed by the Colorado Community College System or one of its 13 colleges, and/or who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material. For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207E, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hinesccaurora.edu. Colorado Residency Requirement: E ligible applicants must be either a current Colorado resident or be able to provide proof of residency in Colorado within 30 days of the start date for the position, or they may be deemed ineligible for employment with the Community College of Aurora. Please contact with any questions. Community College of Aurora Inclusive Excellence Statement: CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement. Inclusive Excellence will provide a foundation for student and institutional success. Recognizing our diversity is only the first step toward Inclusive Excellence. We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies. Welcoming, Respectful, Inclusive - Together, we are CCA. The Federal Clery Act: (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses. ADAAA Accommodations : Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Erica Hines at (303) 340-7231 or erica.hinesccaurora.eduat least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA): The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth. Candidates wishing to request reasonable accommodations must do so as soon as possible, preferably at least three days prior to the exam or interview. If you are an individual who wishes to request reasonable accommodations, please contact us at303) 340-7231 or Erica.Hinesccaurora.edu. Non-Discrimination Statement: The Community College of Aurora prohibits all forms of discrimination and harassment including those that violate federal and state law, or the State Board for Community Colleges and Occupational Education Board Policies 3-120 and 4-120. The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information, marital status, gender identity, or sexual orientation in its employment practices or educational programs and activities. For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Pe r sonnel Success Officer at 16000 E. CentreTech Parkway, Suite A207E, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hinesccaurora.edu. 01 Are you current CCA employee? Yes No 02 Have you ever worked for Colorado Community College System (CCCS)? Yes No Required Question