Atlantic Group
Executive Assistant
Atlantic Group, Phila, Pennsylvania, United States, 19117
Looking for an Executive Assistant to serve as a trusted point of contact and provide administrative and project support to a non-profit organization. This is a hybrid job based in Philadelphia. The ideal candidate will have experience in C-suite, Board of Directors support, calendar management, and ability to work in MS Office, especially in PowerPoint design. If youre ready to take charge of administrative and operational efficiency, acting as an influential member of a team, apply today.
Essential Functions:
Manage calendars, schedule/arrange meetings, and represent the department to internal and external clients.Process invoices, receipts, and documents, as related to expense reports.Manage scheduling, correspondence, and documentation for Board meetings.Prepare expense and credit reports, manage mail, perform copying, faxing, filing, correspondence, and arrange travel.Coordinate meetings, programs, events, or conferences (facilities, caterers, invitations, speakers, budget, etc.)Manage contacts/other data in the CRM platform and generate reports, correspondence to donors, and other documents.Schedule interviews as directed.Provide leadership to the broader administration team.Attend relevant workshops or join professional industry groups as necessary to maintain professional knowledge.Ensure the appropriate handling of sensitive information.Facilitate and attend staff meetings to promote communication and execution of goals.Complete special projects.Qualifications:Expert-level proficiency with Microsoft Office Suite and other basic software tools.Minimum 3 years of supporting C-level executivesPrior experience supporting a Board of DirectorsMinimum High School Diploma or GED required; BA/BS degree or some college is preferred.Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.40977#PHILLYAFT
Essential Functions:
Manage calendars, schedule/arrange meetings, and represent the department to internal and external clients.Process invoices, receipts, and documents, as related to expense reports.Manage scheduling, correspondence, and documentation for Board meetings.Prepare expense and credit reports, manage mail, perform copying, faxing, filing, correspondence, and arrange travel.Coordinate meetings, programs, events, or conferences (facilities, caterers, invitations, speakers, budget, etc.)Manage contacts/other data in the CRM platform and generate reports, correspondence to donors, and other documents.Schedule interviews as directed.Provide leadership to the broader administration team.Attend relevant workshops or join professional industry groups as necessary to maintain professional knowledge.Ensure the appropriate handling of sensitive information.Facilitate and attend staff meetings to promote communication and execution of goals.Complete special projects.Qualifications:Expert-level proficiency with Microsoft Office Suite and other basic software tools.Minimum 3 years of supporting C-level executivesPrior experience supporting a Board of DirectorsMinimum High School Diploma or GED required; BA/BS degree or some college is preferred.Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.40977#PHILLYAFT