NYC Health Hospitals
Executive Secretary
NYC Health Hospitals, New York, New York, us, 10261
NYC Health + Hospitals/Gotham Health is one of the largest Federally Qualified Health Center (FQHC) in the country, providing coordinated world-class primary and specialty care with dignity and respect for all New Yorkers, without exception. At Gotham Health, we practice a person-centered caring culture that values delivering compassionate, quality healthcare in partnership with our patients, community organizations, and staff. Gotham Health is focused on high-quality, affordable care to everyone regardless of ability to pay or immigration status. Gotham Health serves the community through a two-pronged approach: providing treatment to those who need it while at the same time emphasizing prevention. We strive to deliver services in a way that maximizes each patient's opportunity to achieve successful health outcomes, we believe in every person's right to participate in their care plans, we facilitate partnerships with other community resources to meet the needs of our patients beyond healthcare, and we celebrate and recognize the compassionate care of our committed staff. Join our team if you want to be part of our Gotham Health Family, a person-centered, fully integrated, and innovative ambulatory care network that enables all New Yorkers to live their healthiest lives.
Job Description
PURPOSE OF POSITION:Under direction, with moderate latitude for initiative and exercise of judgment, performs confidential and difficult work involving dictation, transcription, preparation of correspondence, handling of telephone calls, arrangement of appointments, maintenance of files and office routines and procedures. Responsible to an Officer of the Corporation, Executive Director, Deputy Executive Director or Senior Executive staff members at Central Office. May perform designated administrative assignments within prescribed limits related to the functions and authorities of the Executive Officer.
SUMMARY OF DUTIES AND RESPONSIBILITIES:1. Takes dictation of confidential and/or complex nature, transcribes, uses shorthand or transcribing machine (e.g. correspondence, detailed reports and technical matters).2. Prepares agenda, assembles materials, make necessary arrangements to record proceedings of meetings and conferences.3. Makes confidential contracts and attends to other confidential matters.4. Assists Executives, Officers and Administrators with preparation of records and data and maintains confidential files.5. Prepares and edits correspondence and reports and may compose own correspondence for Executives and Officers.6. Answers and screens telephone calls, receives callers and visitors, keeps schedules of appointments and makes reservations.7. Keeps the Executive informed of pending matters and appointments.8. Prepares replies to correspondence and initiates action on matters other than those specifically requiring the attention of the Executive.9. Supervises secretarial and clerical personnel assigned to the office, and plans, assigns and reviews work of such personnel to assure satisfactory performance.10. Provides additional coverage with site leadership.11. Chairs Employee Recognition Committee for site/facility.12. Handles purchasing for executive office and other departments as needed/requested.13. Participates in training programs to acquire knowledge of hospital operations.14. Attend staff meetings and conferences and reports results to Executive Directors and/or Corporate Officers.15. Coordinates payroll activities.16. Participates in ensuring survey readiness for facility with site leadership.17. Assists with coordination of events in collaboration with community affairs, clinical and administrative personnel, and appropriate vendors.18. Assists with addressing patient complaints for the facility in collaboration with patient complaint/patient relations liaison.19. Serves as Ambassador for ICARE initiative for facility.20. Assists with other administrative and operational tasks and responsibilities as requested by Executive Directors and/or Corporate Officers.
Minimum Qualifications1. a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or,b. A Baccalaureate Degree from an accredited college or university and one year of experience as a stenographic secretary; or,c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.3. High level verbal, written and secretarial skills and knowledge required; or,4. A satisfactory combination of education, training and experience.
Department Preferences
QUALIFICATIONS FOR THE JOB:
CERTIFICATION(S)/LICENSE(S):1. a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or,b. A Baccalaureate Degree from an accredited college or university and one yearof experience as a stenographic secretary; or,
c. An associate degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.3. High level verbal, written and secretarial skills and knowledge required; or,4. A satisfactory combination of education, training and experience
KNOWLEDGEABLE IN
Microsoft (Word, Excel, Outlook, PowerPoint)
COMPUTER PROGRAMS/SOFTWARE OPERATED
Microsoft (Word, Excel, Outlook, PowerPoint)
If you wish to apply for this position, please apply online by clicking the "Apply Now" button
NYC Health and Hospitals offers a competitive benefits package that includes:
Comprehensive Health Benefits for employees hired to work 20+ hrs. per weekRetirement Savings and Pension PlansLoan Forgiveness Programs for eligible employeesPaid Holidays and Vacation in accordance with employees' Collectively bargained contractsCollege tuition discounts and professional development opportunitiesMultiple employee discounts programs
Vacancy Control Board Number
VCB #: BWY-08282024-29969
Job Description
PURPOSE OF POSITION:Under direction, with moderate latitude for initiative and exercise of judgment, performs confidential and difficult work involving dictation, transcription, preparation of correspondence, handling of telephone calls, arrangement of appointments, maintenance of files and office routines and procedures. Responsible to an Officer of the Corporation, Executive Director, Deputy Executive Director or Senior Executive staff members at Central Office. May perform designated administrative assignments within prescribed limits related to the functions and authorities of the Executive Officer.
SUMMARY OF DUTIES AND RESPONSIBILITIES:1. Takes dictation of confidential and/or complex nature, transcribes, uses shorthand or transcribing machine (e.g. correspondence, detailed reports and technical matters).2. Prepares agenda, assembles materials, make necessary arrangements to record proceedings of meetings and conferences.3. Makes confidential contracts and attends to other confidential matters.4. Assists Executives, Officers and Administrators with preparation of records and data and maintains confidential files.5. Prepares and edits correspondence and reports and may compose own correspondence for Executives and Officers.6. Answers and screens telephone calls, receives callers and visitors, keeps schedules of appointments and makes reservations.7. Keeps the Executive informed of pending matters and appointments.8. Prepares replies to correspondence and initiates action on matters other than those specifically requiring the attention of the Executive.9. Supervises secretarial and clerical personnel assigned to the office, and plans, assigns and reviews work of such personnel to assure satisfactory performance.10. Provides additional coverage with site leadership.11. Chairs Employee Recognition Committee for site/facility.12. Handles purchasing for executive office and other departments as needed/requested.13. Participates in training programs to acquire knowledge of hospital operations.14. Attend staff meetings and conferences and reports results to Executive Directors and/or Corporate Officers.15. Coordinates payroll activities.16. Participates in ensuring survey readiness for facility with site leadership.17. Assists with coordination of events in collaboration with community affairs, clinical and administrative personnel, and appropriate vendors.18. Assists with addressing patient complaints for the facility in collaboration with patient complaint/patient relations liaison.19. Serves as Ambassador for ICARE initiative for facility.20. Assists with other administrative and operational tasks and responsibilities as requested by Executive Directors and/or Corporate Officers.
Minimum Qualifications1. a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or,b. A Baccalaureate Degree from an accredited college or university and one year of experience as a stenographic secretary; or,c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.3. High level verbal, written and secretarial skills and knowledge required; or,4. A satisfactory combination of education, training and experience.
Department Preferences
QUALIFICATIONS FOR THE JOB:
CERTIFICATION(S)/LICENSE(S):1. a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or,b. A Baccalaureate Degree from an accredited college or university and one yearof experience as a stenographic secretary; or,
c. An associate degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.3. High level verbal, written and secretarial skills and knowledge required; or,4. A satisfactory combination of education, training and experience
KNOWLEDGEABLE IN
Microsoft (Word, Excel, Outlook, PowerPoint)
COMPUTER PROGRAMS/SOFTWARE OPERATED
Microsoft (Word, Excel, Outlook, PowerPoint)
If you wish to apply for this position, please apply online by clicking the "Apply Now" button
NYC Health and Hospitals offers a competitive benefits package that includes:
Comprehensive Health Benefits for employees hired to work 20+ hrs. per weekRetirement Savings and Pension PlansLoan Forgiveness Programs for eligible employeesPaid Holidays and Vacation in accordance with employees' Collectively bargained contractsCollege tuition discounts and professional development opportunitiesMultiple employee discounts programs
Vacancy Control Board Number
VCB #: BWY-08282024-29969