Kao Corporation
Executive Administrative Assistant
Kao Corporation, New York, New York, us, 10261
The role:
Reporting to our US General Manager, as the Executive Administrative Assistant you will provide high-level administrative support and related responsibilities to the Salon US, General Manager and US Salon Leadership Team.
By fulfilling these responsibilities and possessing the required skills and qualifications, you will contribute to the smooth functioning of the organization and provide valuable support to senior executives and managers.
At Kao, we offer amazing benefits that are available to you on your first day of employment (healthcare, 401(k) plus company match, etc.), 36 total days off (vacation + holidays + sick) and a reasonable pay range of $22.35 - $24.00 per hour.
What you will do:Management of General Manager's schedule and workload to ensure adequately prepared for meetings, create agendas; ensure awareness of all upcoming corporate and industry events; ensure schedule is reviewed daily and maintain a central corporate calendar for the entire Americas Region, SalonResponsible for scheduling and organizing complex activities such as large meetings, travel, and multi-regional activities for the Salon US, General Manager and Senior Leadership Team while working multi-segments of the Americas Region and Global Salon Division team membersHelp develop visual presentations, draft correspondence and work with a multi-diverse teamOrganize and prioritize large volumes of information and maintain in a central location for accessibility by leadership teamHelp arrange travel and logistics, including booking flights, car rental, hotel accommodations, arrangement of meetings and locations, when necessaryManage information/expense invoices and complete expense reports for reimbursement of travel for General Manager and Salon Leadership Team. Also, manage the corporate travel card for Americas Region, Salon and reconcile monthlyCommunicate and work with other executive/senior management to schedule meetings, handle logistics, send materials for review before meetings, taking and distributing meeting notes and field general inquiriesWork independently and within a team on special and nonrecurring and ongoing projectsBe a project manager for special projects, at the request of the General Manager, which may include coordinating multiple presentations and disseminating informationWhat you will need:
High school diploma or equivalent5+ years' experience in an administrative support role in a professional office environment with at least 2+ years' experience supporting an executive or senior management level teamProficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams). and other relevant software
How we work:
Having been selected among the World's Most Ethical Companies for 18 consecutive years, we are a company with a purpose and strong corporate values. We never compromise on quality and create our products with care for the consumer and the environment. At Kao, each employee can shape their job and their career. We work collaboratively to achieve our common goals, always aiming to deliver the best for our customers.
What we offer:
A friendly and flexible schedule with great compensation packages, benefits package, ongoing development and the opportunity to enhance your skills and deliver tangible results. At Kao your voice will be heard. Your opinion really counts. We believe that change comes from taking opportunities into your own hands, so we value and reward thinking and new ideas.
Hiring Process:
Kao embraces the diversity and the individual personalities of its people because we believe it is diversity that makes us strong. This is why we welcome applications from all areas of the global community.
Want to learn more:
If you feel you are as unique as our products and want to find out why 33,000 people across the globe opted for a career with us please visit our Americas website ( https://www.kao.com/americas/en/
) .
Kao USA is an Equal Opportunity Employer, including disability/vets
Reporting to our US General Manager, as the Executive Administrative Assistant you will provide high-level administrative support and related responsibilities to the Salon US, General Manager and US Salon Leadership Team.
By fulfilling these responsibilities and possessing the required skills and qualifications, you will contribute to the smooth functioning of the organization and provide valuable support to senior executives and managers.
At Kao, we offer amazing benefits that are available to you on your first day of employment (healthcare, 401(k) plus company match, etc.), 36 total days off (vacation + holidays + sick) and a reasonable pay range of $22.35 - $24.00 per hour.
What you will do:Management of General Manager's schedule and workload to ensure adequately prepared for meetings, create agendas; ensure awareness of all upcoming corporate and industry events; ensure schedule is reviewed daily and maintain a central corporate calendar for the entire Americas Region, SalonResponsible for scheduling and organizing complex activities such as large meetings, travel, and multi-regional activities for the Salon US, General Manager and Senior Leadership Team while working multi-segments of the Americas Region and Global Salon Division team membersHelp develop visual presentations, draft correspondence and work with a multi-diverse teamOrganize and prioritize large volumes of information and maintain in a central location for accessibility by leadership teamHelp arrange travel and logistics, including booking flights, car rental, hotel accommodations, arrangement of meetings and locations, when necessaryManage information/expense invoices and complete expense reports for reimbursement of travel for General Manager and Salon Leadership Team. Also, manage the corporate travel card for Americas Region, Salon and reconcile monthlyCommunicate and work with other executive/senior management to schedule meetings, handle logistics, send materials for review before meetings, taking and distributing meeting notes and field general inquiriesWork independently and within a team on special and nonrecurring and ongoing projectsBe a project manager for special projects, at the request of the General Manager, which may include coordinating multiple presentations and disseminating informationWhat you will need:
High school diploma or equivalent5+ years' experience in an administrative support role in a professional office environment with at least 2+ years' experience supporting an executive or senior management level teamProficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams). and other relevant software
How we work:
Having been selected among the World's Most Ethical Companies for 18 consecutive years, we are a company with a purpose and strong corporate values. We never compromise on quality and create our products with care for the consumer and the environment. At Kao, each employee can shape their job and their career. We work collaboratively to achieve our common goals, always aiming to deliver the best for our customers.
What we offer:
A friendly and flexible schedule with great compensation packages, benefits package, ongoing development and the opportunity to enhance your skills and deliver tangible results. At Kao your voice will be heard. Your opinion really counts. We believe that change comes from taking opportunities into your own hands, so we value and reward thinking and new ideas.
Hiring Process:
Kao embraces the diversity and the individual personalities of its people because we believe it is diversity that makes us strong. This is why we welcome applications from all areas of the global community.
Want to learn more:
If you feel you are as unique as our products and want to find out why 33,000 people across the globe opted for a career with us please visit our Americas website ( https://www.kao.com/americas/en/
) .
Kao USA is an Equal Opportunity Employer, including disability/vets