Safety Manager

Location:
1 Hamilton County Square - Noblesville, Indiana, 46060

Hamilton County is one of Indiana's fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from "Best Cities to Relocate To" and "Best City to Raise a Family" to "Healthiest County in Indiana" and "Happiest Suburbs in the Nation". Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION: Safety Manager

DEPARTMENT: Legal

WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F

STATUS: Full-time

FLSA STATUS: Non-exempt

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Hamilton County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential function of the job unless the accommodations would present an undue hardship.

Incumbent serves as Safety Manager for Hamilton County Legal Department, responsible for developing, implementing, and maintaining comprehensive safety programs, policies, and procedures.

DUTIES:

Responsible for the success of all operations within the Safety Division, including developing, implementing and maintaining comprehensive safety policies and procedures, conducting regular inspections and audits, providing ongoing safety training to employees, investigating safety incidents, and collaborating with County departments to integrate safety measurers ensuring compliance with relevant regulations and standards.

Directs and manages all activities within the Safety Management Division, including the development and maintenance of budgets, as well as overseeing vendor relationship management to ensure effective partnerships and strategic alignment with organizational goals.

Maintains open communications with Chief Compliance and Internal Controls Officer to ensure regular updates on section activities and timely notifications regarding changes or shifts in best practices that could impact County operations, supporting compliance objectives and enabling strategic adjustments as needed.

Develops, implements, manages, and enforces comprehensive programs, policies, and procedures to align with regulatory standards, including but not limited to Indiana Occupational Safety & Health Administration (IOSHA), Department of Transportation (DOT), Federal Motor Carrier Safety Administration (FMCSA), Indiana Department of Health (IDOH), American with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Indiana Workers' Compensation Act, Title VI of the Civil Rights Act of 1964, universally accepted safety principles and practices, and other applicable local, state, and federal laws, ensuring ongoing compliance and adherence to established safety protocols.

Ensures integrity of safety programs by reviewing and updating plans as needed, to ensure continuous compliance with applicable federal, state, local laws, regulations, and other codes.

Develops and maintains the County Safety Manual and training matrix to ensure compliance with applicable local, state, and federal laws, as well as best practices. Regularly completes updates as needed.

Coordinates, conducts, schedules, and evaluates in-house and off-site training classes, including developing training presentations and material as needed. Maintains learning partnerships, as instructed by department leadership, including partnerships with e-learning content providers and/or local training providers including, but not limited to, the local community college. Collaborates with departments, upon request, to help identify required employee training as mandated by relevant federal, state, local laws, as well as related County policies.

Conducts various technical and awareness training to help ensure employees have the knowledge and skills needed to safely operate vehicles, equipment, tools, supplies, and materials.

Evaluates health and safety hazards according to environmental, health and safety principles and legal requirements. Provides reports to department leadership on inspections and activity reviews, including recommendations for correcting operations and building safety deficiencies.

Designs, conducts and/or coordinates on-site inspections, as assigned, including performing auditing physical conditions and safe work practices, identifying and evaluating hazardous conditions and practices. Interprets data, prepares reports and provides guidance related to employee exposure. Provides recommendations for consideration on control measures to correct identified hazards.

Assists in collecting, coordinating, and processing information and documentation for various types of claims, including non-litigated property, casualty, workers' compensation, safety incidents, and torts. Collaborates with the Risk Management Section to ensure effective claims administration, supporting efforts as required. Responsibilities entail claim intake, investigation, submission, internal and external follow-up, database management, and ongoing collaboration with the Chief Compliance and Internal Controls Officer, Third Party Administrator, and insurance broker to facilitate comprehensive claim resolution.

Investigates employee, volunteer, and patron accidents, safety concerns from employees, and all unusual occurrence reports or near-miss incidents, including participating in non-criminal accident and incidents investigations, compiling and analyzing data to prepare reports containing findings and corrective action to support claims management process and loss prevention efforts. Provides information to support groups as needed.

Coordinates routine occupational safety programs including, but not limited to, medical surveillance, noise surveys, fit testing, audiometric testing, and other assigned programs. Makes regular site and field visits to ensure safe methods of work are performed, coaches on safe methods of work, reinforces occurrences of safety in the field. Provides recommendations regarding safety equipment and procedures to ensure compliance and employee safety.

Develops and manages multiple programs, program elements, and department activities as assigned, including but are not limited to, reviewing annual motor vehicle records and new hire immunization records, conducting new hire orientation sessions, preparing newsletters, tracking vehicle recall notices, liaison for vehicle maintenance program, managing toll notice disputes, and maintaining the internal department SharePoint page and public website.

Serves as the ADA Coordinator, ensuring total compliance with Title II ADA requirements, by conducting accessibility audits, developing, and implementing accessibility policies, providing staff training, addressing complaints, and collaborating with departments to maintain accessibility across county operations and programs.

Acts as backup to Title VI Coordinator, stepping in to support Procurement Director as required or during their absence, including but not limited to overseeing procurement processes, reviewing contracts, conducting vendor assessments, and ensuring practices align with Title VI requirements for non-discrimination.

Participates and co-chairs various committees, including the Safety Committee, contributing to strategic safety initiatives and ensuring compliance with regulatory standards.

Serves as a backup to the Risk Manager, including cross-training on essential section operations to ensure continuity in divisional functions during the manager's absence.

Manages equipment maintenance and tracking. Performs routine inspections on emergency equipment, including, but not limited to, automated external defibrillators (AED), Stop the Bleed Kits, First Aid Kits, Emergency Smoke Hoods, Stair Chars, and various other equipment used for emergency response, Ensures equipment is serviced, as required, in accordance with any manufacture specifications.

Works with County departments to conduct Job Hazard Assessments to ensure appropriate Personal Protective Equipment and other safety requirements are incorporated into processes and procedures, as necessary. Assists departments with specifications for, and the procurement of, personal protective equipment (PPE), safety supplies and protective clothing.

Manages various DOT/NON-DOT compliance activities including, but not limited to arranging medical exams, drug tests, and licensing for drivers holding a Commercial Driver's License.

Serves as primary contact point for the County's National Transportation Solutions Provider, providing information upon request to ensure driver qualification files (DQFs) remain up to date and continually meet FMCSA regulations.

Works with department leadership, County departments, and County Safety Committee on safety issues and/or concerns to assist in resolution; Delivers metrics, reports and cost summaries, as needed, to aid the decision-making process.

Assists with ADA/Title VI Compliance as directed.

Provides various administrative support, as determined necessary, including tasks such as: monitoring budget and department calendar, scheduling training and meetings, preparing and distributing information, recording, transcribing, typing correspondence, preparing meeting minutes, and other necessary clerical duties.

Supports unforeseen emergencies that could arise impacting County operations as needed.

Completes special projects, attends meetings, attends training, and represents the Department in various forums, as assigned.

Attends job-related meetings, seminars, and training workshops to acquire and/or maintain knowledge on relevant trends, policies, and/or procedures as assigned.

Performs related duties as assigned.

I. JOB REQUIREMENTS:

Bachelor's degree in Occupational Safety, Construction Management, or a closely related field, with a minimum of three (3) years of journey-level safety and training experience in construction and/or general industrial safety programs, and/or equivalent combination of education and experience may be considered.

Possession of and/or ability to obtain and maintain professional certification and/or certificate, such as ASP, CSP, GSP, CIH, OHST) preferred but not required.

Ability to meet all departmental hiring requirements, including obtaining the three (3) shot Hepatitis B vaccination through the Hamilton County Health Department within ten (10) days of hire, per OSHA 29 CFR 1910.1030(f)(2)(i). Official documentation must be provided if employee has previously received the three shot Hepatitis B vaccination. Temporary Medical Declination form may be completed to delay the vaccination by six (6) months. A Declination form must be completed, outlining the medical reasons for the temporary declination, and forwarded to the safety and risk manager. Employees temporarily declining the vaccine are prohibited from performing any duties in which they may be exposed to a bloodborne pathogen or other potentially infectious disease until they are able to begin/continue the series of vaccinations.

Practical knowledge of and ability to perform safety inspections, including developing reports, and creating safety procedures that align with relevant OSHA and safety standards and adept in developing safety protocols.

Practical knowledge of and proven experience in implementing and managing effective safety programs within construction or industrial environments.

Working knowledge of and ability to lead and train staff and/or volunteers, gathering and utilizing data, and preparing comprehensive reports.

Working knowledge of regulatory compliance and best practices related to safety, including OSHA regulations and industry standards.

Working knowledge of and experience conducting incident investigations, analyzing root causes, and implementing corrective actions to prevent recurrence.

Working knowledge of Hamilton County Legal Department policies, procedures, and legal requirements.

Working knowledge of word processing, spreadsheets, database, electronic mail, intranet, and website development and ability to use and work with Department specific software applications, including Microsoft Suite and Windows operating system.

Working knowledge of medical terminology and standard English grammar, spelling, and punctuation with ability to prepare correspondence and detailed reports.

Working knowledge of OSHA policies, procedures, and legal requirements, and safety issues, and ability to apply such knowledge in providing information, training, and technical assistance to County employees as required.

Knowledge of human factors influencing safety and proficiency in administering safety programs.

Knowledge of and ability to apply workers compensation guidelines, including managing claims process such as safety incidents, torts, and non-litigated property.

Ability to prepare and conduct effective training seminars.

Ability to effectively communicate orally and in writing with co-workers, other County departments, federal, state, and local agencies, diverse stakeholders, contractors, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to count, compute and perform arithmetic calculations.

Ability to properly use standard office and Department equipment including, audio-visual equipment, computer, printer, copier, calculator, telephone, and projectors.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate or hostile persons.

Ability to provide public access to or maintain confidentiality of Department and County information and records according to state requirements.

Shall comply with all employer and Department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to provide diplomatic and respectful customer service, handling occasional encounters with difficult individuals.

Ability to lead and collaborate with cross-functional teams to achieve risk management objectives.

Ability to work alone and with others in a team environment and maintain appropriate, respectful interrelationships with co-workers, work on several tasks at the same time, often under time pressure, and complete assignments amidst frequent distractions and interruptions, and to receive and act on constructive criticism.

Ability to occasionally work extended, weekend, and/or evening hours and travel out of town for seminars and meetings, sometimes overnight.

Possession of a valid driver's license and demonstrated safe driving record.

II. DIFFICULTY OF WORK:

Incumbent's duties are broad in scope and of substantial intricacy, involving variables or considerations with interrelationships that are not clearly evident. Incumbent performs according to department policies and procedures, exercising independent judgment in applying guidelines and technical knowledge to specific circumstances.

III. RESPONSIBILITY:

Incumbent applies specialized knowledge and technical skills of occupational safety management to the overall operation of County departments. Duties are performed according to standard policies and procedures and standard practices of the profession. Independent judgment is required in developing and implementing policies and procedures and interpreting and applying requirements to individual cases.

IV. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, federal, state, and local agencies, diverse stakeholders, contractors, and the public, for purposes of exchanging and explaining information and policies and rendering service.

Incumbent reports directly to Chief Compliance and Internal Controls Officer.

V. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs a majority of duties in a standard office environment involving sitting/walking at will, sitting/standing/walking for long periods, lifting/carrying objects weighing under 50 pounds, bending, crouching/kneeling, close vision, keyboarding, driving, hearing sounds/communication, and speaking clearly. Incumbent engages in site-to-site travel and may be exposed to hazards, including but not limited to noise, dust, grease, smoke, fumes, noxious odors, gases, raw sewage, and extreme weather and temperature conditions.

Incumbent is occasionally required to work extended, weekend, and/or evening hours and travel out of town for seminars and meetings, sometimes overnight.

APPLICANT/EMPLOYEE ACKNOWLEDGEMENT

The job description for the position of Safety Manager for Hamilton County Legal Department describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description, and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.