Atrium Staffing
Executive Assistant
Atrium Staffing, Chicago, Illinois, United States, 60290
About Atrium:
What you do matters . As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.
Client Overview:
Our client, a well-established Financial Services company with over 60 years of rich history and recognition for their excellence in the Financial Services industry. This company offers an excellent launchpad for careers throughout the financial services industry, from Administrative to customer service, marketing, and human resources. They are seeking a temporary
Executive Assistant
to provide essential support while an internal employee is on leave until early February.
Salary/Hourly Rate:
$36/hr
Position Overview:
This Executive Assistant role is crucial for maintaining the smooth operation of front office functions and delivering high-level administrative assistance to our senior leadership team. The Executive Assistant will coordinate and support various projects and initiatives, maintain accurate records, and assist with financial tasks, ensuring all processes run seamlessly. Additionally, this position involves managing vendor relationships, resolving administrative issues, and upholding industry standards and regulations. The ideal candidate will have proven experience as an Executive Assistant or in a similar role, with exceptional communication and organizational skills. A detail-oriented approach and the ability to multitask in a fast-paced environment are essential. Proficiency in Microsoft Office Suite and strong problem-solving abilities are also required. If you are a proactive and organized professional looking for a temporary opportunity to contribute to their team, we encourage you to apply!
Responsibilities of the Executive Assistant:
Manage daily schedules, including meetings, briefings, and appointments, ensuring efficient time management and prioritizationPrepare and process correspondence, reports, and presentations, ensuring professionalism and accuracy in all executive communicationServe as the primary point of contact for senior leadership, coordinating communication between leadership, staff, and external stakeholdersEnsure front office operations run smoothly by maintaining a professional and organized environmentMaintains and updates databases, spreadsheets, and other records to ensure the accuracy and accessibility of information for decision-making and reporting purposesCoordinates with external vendors and suppliers, negotiates contracts, processes payments, and resolves issues to ensure smooth operations and cost-effective solutionsIdentifies and resolves administrative issues and challenges, proactively addresses concerns, and implements solutions to improve efficiency and effectivenessOrganizes and coordinates company events, meetings, and conferences and contributes to venue selection, catering arrangements, guest invitations, and logistical supportMonitors and ensures compliance with relevant laws, regulations, and industry standards, such as data protection, privacy, and security measuresProvide leadership and guidance to administrative staff, assign tasks, oversee workloads, and provide training and development opportunitiesAudits and monitors associate data changesPerforms other duties and responsibilities as assignedQualifications for the Executive Assistant:
Minimum of 7+ years of Executive Assistant or Senior Administrative Assistant experience in a corporate financial setting (NOT seeking candidates who have worked in healthcare, at a bank or small businesses/offices)Proficiency in computer skills, including MS Office (Word, Excel, Outlook)Strong understanding of commercial lending concepts and experience in a loan operations environmentExcellent knowledge and understanding of collateral perfection requirements, commercial loan documents, and corporate credit policyProficiency in Google Suite and familiarity with virtual meeting platforms (Zoom, Teams)Detail-oriented with strong problem-solving abilitiesAbility to work independently and collaboratively in a team environmentHigh level of discretion and professionalism when handling sensitive informationEducation Requirements:
High School diploma or GED is requiredBenefits:
Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)
What you do matters . As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.
Client Overview:
Our client, a well-established Financial Services company with over 60 years of rich history and recognition for their excellence in the Financial Services industry. This company offers an excellent launchpad for careers throughout the financial services industry, from Administrative to customer service, marketing, and human resources. They are seeking a temporary
Executive Assistant
to provide essential support while an internal employee is on leave until early February.
Salary/Hourly Rate:
$36/hr
Position Overview:
This Executive Assistant role is crucial for maintaining the smooth operation of front office functions and delivering high-level administrative assistance to our senior leadership team. The Executive Assistant will coordinate and support various projects and initiatives, maintain accurate records, and assist with financial tasks, ensuring all processes run seamlessly. Additionally, this position involves managing vendor relationships, resolving administrative issues, and upholding industry standards and regulations. The ideal candidate will have proven experience as an Executive Assistant or in a similar role, with exceptional communication and organizational skills. A detail-oriented approach and the ability to multitask in a fast-paced environment are essential. Proficiency in Microsoft Office Suite and strong problem-solving abilities are also required. If you are a proactive and organized professional looking for a temporary opportunity to contribute to their team, we encourage you to apply!
Responsibilities of the Executive Assistant:
Manage daily schedules, including meetings, briefings, and appointments, ensuring efficient time management and prioritizationPrepare and process correspondence, reports, and presentations, ensuring professionalism and accuracy in all executive communicationServe as the primary point of contact for senior leadership, coordinating communication between leadership, staff, and external stakeholdersEnsure front office operations run smoothly by maintaining a professional and organized environmentMaintains and updates databases, spreadsheets, and other records to ensure the accuracy and accessibility of information for decision-making and reporting purposesCoordinates with external vendors and suppliers, negotiates contracts, processes payments, and resolves issues to ensure smooth operations and cost-effective solutionsIdentifies and resolves administrative issues and challenges, proactively addresses concerns, and implements solutions to improve efficiency and effectivenessOrganizes and coordinates company events, meetings, and conferences and contributes to venue selection, catering arrangements, guest invitations, and logistical supportMonitors and ensures compliance with relevant laws, regulations, and industry standards, such as data protection, privacy, and security measuresProvide leadership and guidance to administrative staff, assign tasks, oversee workloads, and provide training and development opportunitiesAudits and monitors associate data changesPerforms other duties and responsibilities as assignedQualifications for the Executive Assistant:
Minimum of 7+ years of Executive Assistant or Senior Administrative Assistant experience in a corporate financial setting (NOT seeking candidates who have worked in healthcare, at a bank or small businesses/offices)Proficiency in computer skills, including MS Office (Word, Excel, Outlook)Strong understanding of commercial lending concepts and experience in a loan operations environmentExcellent knowledge and understanding of collateral perfection requirements, commercial loan documents, and corporate credit policyProficiency in Google Suite and familiarity with virtual meeting platforms (Zoom, Teams)Detail-oriented with strong problem-solving abilitiesAbility to work independently and collaboratively in a team environmentHigh level of discretion and professionalism when handling sensitive informationEducation Requirements:
High School diploma or GED is requiredBenefits:
Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)