Kestra Medical Technologies, Inc.
Executive Assistant
Kestra Medical Technologies, Inc., Kirkland, Washington, United States, 98034
The Kestra team has over 400 years of experience in the external and internal cardiac medical device markets. The company was founded in 2014 by industry leaders inspired by the opportunity to unite modern wearable technologies with proven device therapies. Kestra's solutions combine high quality and technical performance with a wearable design that provides the greatest regard for patient comfort and dignity. Innovating versatile new ways to deliver care, Kestra is helping patients and their care teams harmoniously monitor, manage and protect life.
The Executive Assistant will provide high-level support to the C-Suite. This position requires the ability to execute duties both independently and collaboratively with the appropriate sense of urgency. This position requires exceptional planning, time management, and organizational skills with a superior attention to detail while handlings multiple competing deadlines. This position is responsible for the project management of all executive-related events.
This role is required to be in the Greater Seattle area and report to Kirkland a minimum of 4 days a week.
ESSENTIAL DUTIES:
Maintain Executive calendars by coordinating and rescheduling meetings both internal and externalSchedule complex travel arrangements for the Executive team.Gather needed data and submit executive expense reportsCompose and maintain important and confidential communication of the Board of Directors, Kestra Executive Team, and other external high-level executivesCoordinate Board of Directors and other important meetings, including scheduling, agenda creation, logistics, catering, and any other related materialEvent PlanningFacilitate key projects, often of confidential nature and requiring independent researchOther duties as assignedRequirements
QUALIFICATIONS
Education/Experience Required:
Minimum 3 years supporting senior level management in an administrative capacityMinimum 1 year experience coordinating domestic and foreign business travelOutstanding verbal and written communication skills, including experience creating executive-level communicationsDemonstrated ability to effectively communicate with senior executives, internal and external, and the Kestra TeamExceptional organizational skillsAdvanced skills in Excel, Word, Outlook with a particular proficiency in PowerPointStrong computer, application, and web skillsPosition may require coordination of and attendance at events outside normal business hoursPreferred:
Background working in a legal office or supporting attorneysExperience with ConcurKnowledge of Microsoft TeamsExperience working in a start-up environmentExperience in healthcare or medical device industryWork ENVIRONMENT:
Indoor open office environmentMinimal noise volume typical to an open office environmentDrug-freeFrequent repetitive motions that may include wrists, hands and/or fingers, such as keyboard and mouse usageFrequent stationary position, often standing or sitting for prolonged periods of timeFrequent assessment of the accuracy, neatness and thoroughness of work assignedFrequent computer useOccasional phone and other business machine useOccasional lifting required, typically between 2-15 poundsPHYSICAL DEMANDS :
TRAVEL :
Occasional travel may be required, less than 5%
OTHER DUTIES :
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the Team Member. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
Benefits
Kestra offers a very competitive benefit package including Medical, Dental, 401K with Match, etc.
Pay equity is an important part of Kestra's Culture. Our compensation ranges are guided by national and local salary surveys and take into consideration experience level and internal equity. Each role is benchmarked based on the job description provided. If your qualifications and/or experience level are outside of the posted position, we encourage you to apply as we are growing fast and roles that are coming soon may not be posted.
Salary: Annualized between $85,000 and $105,000. Depending on experience and location.
Kestra Medical Technologies is an equal opportunity employer. Kestra Medical Technologies does not discriminate on the basis of race, color, religion, national origin, veteran status, age, sexual orientation, gender identity and/or expression, marital status, disability, physical or mental status or any other characteristic protected by law.
We are unable to sponsor or take over sponsorship of employment visas at this time. Applicants must be eligible to work for any employer in the U.S.
Kestra manufactures and provides life-saving products regulated by the Federal Food and Drug Administration and under contract with Medicare. Kestra maintains a drug free workplace and testing is a condition of employment.
The Executive Assistant will provide high-level support to the C-Suite. This position requires the ability to execute duties both independently and collaboratively with the appropriate sense of urgency. This position requires exceptional planning, time management, and organizational skills with a superior attention to detail while handlings multiple competing deadlines. This position is responsible for the project management of all executive-related events.
This role is required to be in the Greater Seattle area and report to Kirkland a minimum of 4 days a week.
ESSENTIAL DUTIES:
Maintain Executive calendars by coordinating and rescheduling meetings both internal and externalSchedule complex travel arrangements for the Executive team.Gather needed data and submit executive expense reportsCompose and maintain important and confidential communication of the Board of Directors, Kestra Executive Team, and other external high-level executivesCoordinate Board of Directors and other important meetings, including scheduling, agenda creation, logistics, catering, and any other related materialEvent PlanningFacilitate key projects, often of confidential nature and requiring independent researchOther duties as assignedRequirements
QUALIFICATIONS
Education/Experience Required:
Minimum 3 years supporting senior level management in an administrative capacityMinimum 1 year experience coordinating domestic and foreign business travelOutstanding verbal and written communication skills, including experience creating executive-level communicationsDemonstrated ability to effectively communicate with senior executives, internal and external, and the Kestra TeamExceptional organizational skillsAdvanced skills in Excel, Word, Outlook with a particular proficiency in PowerPointStrong computer, application, and web skillsPosition may require coordination of and attendance at events outside normal business hoursPreferred:
Background working in a legal office or supporting attorneysExperience with ConcurKnowledge of Microsoft TeamsExperience working in a start-up environmentExperience in healthcare or medical device industryWork ENVIRONMENT:
Indoor open office environmentMinimal noise volume typical to an open office environmentDrug-freeFrequent repetitive motions that may include wrists, hands and/or fingers, such as keyboard and mouse usageFrequent stationary position, often standing or sitting for prolonged periods of timeFrequent assessment of the accuracy, neatness and thoroughness of work assignedFrequent computer useOccasional phone and other business machine useOccasional lifting required, typically between 2-15 poundsPHYSICAL DEMANDS :
TRAVEL :
Occasional travel may be required, less than 5%
OTHER DUTIES :
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the Team Member. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
Benefits
Kestra offers a very competitive benefit package including Medical, Dental, 401K with Match, etc.
Pay equity is an important part of Kestra's Culture. Our compensation ranges are guided by national and local salary surveys and take into consideration experience level and internal equity. Each role is benchmarked based on the job description provided. If your qualifications and/or experience level are outside of the posted position, we encourage you to apply as we are growing fast and roles that are coming soon may not be posted.
Salary: Annualized between $85,000 and $105,000. Depending on experience and location.
Kestra Medical Technologies is an equal opportunity employer. Kestra Medical Technologies does not discriminate on the basis of race, color, religion, national origin, veteran status, age, sexual orientation, gender identity and/or expression, marital status, disability, physical or mental status or any other characteristic protected by law.
We are unable to sponsor or take over sponsorship of employment visas at this time. Applicants must be eligible to work for any employer in the U.S.
Kestra manufactures and provides life-saving products regulated by the Federal Food and Drug Administration and under contract with Medicare. Kestra maintains a drug free workplace and testing is a condition of employment.