Executive Assistant to Chief Executive Officer

Support Visionary Leadership: Executive Assistant to the CEO We are seeking an experienced Executive Assistant to support the CEO and manage office operations for a dynamic company in the Life Sciences sector, led by a serial entrepreneur and inventor with a strong focus on innovation and growth. This role is ideal for a personable, highly organized individual ready to wear multiple hats in a vibrant work environment. The company is experiencing significant growth and investment, and the ideal candidate will be comfortable with a high level of personal interaction and flexibility. Key Responsibilities: Executive Assistant Duties: Manage CEO's calendar and schedule Arrange all travel and accommodations Handle expenses and expense reporting Maintain CEO's focus and keep track of important tasks Coordinate communication with contacts and other EAs Assist with personal tasks as needed (e.g., coordinating gifts, personal errands) Provide high-level administrative support with a proactive approach Office Manager Duties: Oversee office operations (e.g., ensuring that conference rooms and common areas are neat and tidy, keeping the kitchens well stocked with beverages and snacks, greeting visitors, etc) Manage office supplies and maintain inventory Ensure office environment is well-maintained and functional (e.g., door unlocked for cleaning crew) Bookkeeping Duties: Enter invoices and manage basic bookkeeping tasks Qualifications: Proven experience as an Executive Assistant or in a similar role Strong organizational and multitasking abilities High level of intuition and professionalism Ability to manage various tasks and responsibilities effectively Comfortable in a fast-paced and family-oriented work environment Cultural Fit: Enjoy working in a lively, family-friendly office with a strong team spirit Adaptable to diverse tasks and responsibilities Comfortable in a role that combines executive support with office management and bookkeeping Compensation and Work Arrangement: Type:

Onsite (4 days a week; Tues-Fri or Mon-Thurs) Salary Range:

$80,000 - $105,000 Application: If you are a dedicated and skilled EA looking for a role that offers both challenge and opportunity within a supportive and innovative environment, we invite you to apply. For further consideration, please call or email Katie Illam at 858-880-0942 or katie.illam@ingenuity-staffing.com.