Couchbase
Executive Assistant
Couchbase, Santa Clara, California, us, 95053
Every day we tackle new and exciting challenges to empower developers to build modern cloud, mobile, and edge applications that deliver a premium user experience. Couchbase delivers unmatched performance, scalability, flexibility and financial value across cloud, on premises, hybrid, mobile and edge deployments. The database market is undergoing a generational shift and is one of the largest market opportunities in enterprise software due to big trends like the need for digital transformation, acceleration to the cloud and innovation at the edge. Join Couchbase to be a part of a greater change. Here you'll have the opportunity to learn and grow with some of the most innovative, passionate and humble individuals in the database industry.
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our Chief Financial Officer, Chief Information Officer and Chief Legal Officer who are all based in our Santa Clara HQ office. This is an in-office position.
This Executive Assistant will play a pivotal role in ensuring the smooth operation of each of the executive's day to day operations including but not limited to managing calendars, coordinating meetings, and handling various administrative tasks. This may vary by each executive. This position will additionally assist with Board of Directors committee meetings as well as Investor meetings and various conferences. We're looking for someone with exceptional communication skills, strong organizational abilities, and the ability to maintain confidentiality while working in a fast-paced engineering environment.
Responsibilities:
Calendar and Schedule Management:
Proactively manage calendars, including scheduling and coordinating meetings, appointments, and travel arrangements.Prioritize conflicting demands and resolve scheduling conflicts to optimize the executive's time.Ensure the executive is prepared for upcoming and regular commitments.Meeting Coordination and Support:
Prepare and distribute meeting agendas, presentations, and other relevant materials.Arrange logistics for meetings, including room bookings, video conference setup, and catering.Attend meetings, take accurate notes, and generate actionable minutes for distribution.Communication and Correspondence:
Manage incoming and outgoing communications on behalf of the three Executives, including emails, phone calls, and written correspondence.Draft, proofread, and edit documents, presentations, and reports to ensure accuracy and clarity.Board of Directors committee meetings, Investor meetings, and conference support where necessary.Maintain a high level of professionalism and discretion in handling sensitive and confidential information.Travel and Expense Management:
Coordinate travel arrangements, including booking flights, accommodations, ground transportation, and visas.Prepare detailed itineraries, travel and expense reports, and reconcile expenses in a timely manner.Maintain travel preferences, loyalty programs, and travel-related documentation.Some travel may be required to support the executive at a given event, roughly 2-4 times per year.Administrative Support:
Ability to multi-task and change direction quicklyProactively manage vendor invoices, including purchase requisitions and orders, and liaise with accounting teams to ensure timely billing.Provide general administrative support, such as managing files, organizing documents, and maintaining records.Assist in the preparation and formatting of reports, presentations, and other documentation.Handle administrative tasks, including photocopying, scanning, and filing documents.Collaborate and partner effectively with other Executive Assistants and stakeholders. Maintain a positive attitude in a fast-paced work environment.Preferred Qualifications
+7 years experience supporting C-Level Executives, supporting multiple is a plus.Excellent writing, editing, and communication skills with strong accuracy and attention to detail.Experience in developing communications and handling sensitive correspondence.Excellent interpersonal skills, diplomacy and tact.Ability to prioritize, meet deadlines, and maintain a high level of confidentiality and discretion.Excellent MS Office, Google Suite, Slack, Zoom or equivalent, and Calendaring skills. Especially exceptional skills in Excel and Powerpoint or Google equivalents.Flexibility to take on projects on an ad hoc basis.Possess strong organizational and time management skills.Excellent communication and interpersonal skills.Ability to work independently and collaboratively in a fast-paced, dynamic environment.Flexibility is important, some off hours non normal workday work may be required occasionallyThe anticipated starting base pay range for this role is listed below. Base salary is not the only component of our competitive total rewards package - you may also be eligible for bonus, commissions, equity, and other benefits as described below. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location.
Base Pay Range
$111,000-$130,000 USD
Why Couchbase?
Modern customer experiences need a flexible cloud database platform that can power applications spanning from cloud to edge and everything in between. Couchbase's mission is to simplify how developers and architects develop, deploy and consume modern applications wherever they are. We have reimagined the database with our fast, flexible and affordable cloud database platform Capella, allowing organizations to quickly build applications that deliver premium experiences to their customers- all with best-in-class price performance. More than 30% of the Fortune 100 trust Couchbase to power their modern applications and build innovative new ones. See our recent awards to learn why Couchbase is a great place to work.We are honored to be a part of the Best Places to Work Award for the Bay Area and the UK. Couchbase offers a total rewards approach to benefits that recognizes the value you create here, so that you in turn may best serve yourself and your family. Some benefits include:
Generous Time Off Program - Flexibility to care for you and your familyWellness Benefits - A variety of world class medical plans to choose from, along with dental, vision, life insurance, and employee assistance programs*Financial Planning - RSU equity program*, ESPP program*, Retirement program* and Business Travel InsuranceCareer Growth - Be valued, Create value approachFun Perks - An ergonomic and comfortable in-office / WFH setup. Food & Snacks for in-office employees.And much more!
*Note: some programs are not applicable to all countries. Please discuss with a Couchbase recruiter to learn more.
Learn more about Couchbase:News and Press ReleasesCouchbase CapellaCouchbase BlogInvestors
Disclaimer:
Couchbase is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Join an impact initiative group and experience the amazing feeling of Couchbase can-do culture.
By using this website and submitting your information, you acknowledge our Candidate Privacy Notice and understand your personal information may be processed in accordance with our Candidate Privacy Notice following guidelines in your country of application.
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our Chief Financial Officer, Chief Information Officer and Chief Legal Officer who are all based in our Santa Clara HQ office. This is an in-office position.
This Executive Assistant will play a pivotal role in ensuring the smooth operation of each of the executive's day to day operations including but not limited to managing calendars, coordinating meetings, and handling various administrative tasks. This may vary by each executive. This position will additionally assist with Board of Directors committee meetings as well as Investor meetings and various conferences. We're looking for someone with exceptional communication skills, strong organizational abilities, and the ability to maintain confidentiality while working in a fast-paced engineering environment.
Responsibilities:
Calendar and Schedule Management:
Proactively manage calendars, including scheduling and coordinating meetings, appointments, and travel arrangements.Prioritize conflicting demands and resolve scheduling conflicts to optimize the executive's time.Ensure the executive is prepared for upcoming and regular commitments.Meeting Coordination and Support:
Prepare and distribute meeting agendas, presentations, and other relevant materials.Arrange logistics for meetings, including room bookings, video conference setup, and catering.Attend meetings, take accurate notes, and generate actionable minutes for distribution.Communication and Correspondence:
Manage incoming and outgoing communications on behalf of the three Executives, including emails, phone calls, and written correspondence.Draft, proofread, and edit documents, presentations, and reports to ensure accuracy and clarity.Board of Directors committee meetings, Investor meetings, and conference support where necessary.Maintain a high level of professionalism and discretion in handling sensitive and confidential information.Travel and Expense Management:
Coordinate travel arrangements, including booking flights, accommodations, ground transportation, and visas.Prepare detailed itineraries, travel and expense reports, and reconcile expenses in a timely manner.Maintain travel preferences, loyalty programs, and travel-related documentation.Some travel may be required to support the executive at a given event, roughly 2-4 times per year.Administrative Support:
Ability to multi-task and change direction quicklyProactively manage vendor invoices, including purchase requisitions and orders, and liaise with accounting teams to ensure timely billing.Provide general administrative support, such as managing files, organizing documents, and maintaining records.Assist in the preparation and formatting of reports, presentations, and other documentation.Handle administrative tasks, including photocopying, scanning, and filing documents.Collaborate and partner effectively with other Executive Assistants and stakeholders. Maintain a positive attitude in a fast-paced work environment.Preferred Qualifications
+7 years experience supporting C-Level Executives, supporting multiple is a plus.Excellent writing, editing, and communication skills with strong accuracy and attention to detail.Experience in developing communications and handling sensitive correspondence.Excellent interpersonal skills, diplomacy and tact.Ability to prioritize, meet deadlines, and maintain a high level of confidentiality and discretion.Excellent MS Office, Google Suite, Slack, Zoom or equivalent, and Calendaring skills. Especially exceptional skills in Excel and Powerpoint or Google equivalents.Flexibility to take on projects on an ad hoc basis.Possess strong organizational and time management skills.Excellent communication and interpersonal skills.Ability to work independently and collaboratively in a fast-paced, dynamic environment.Flexibility is important, some off hours non normal workday work may be required occasionallyThe anticipated starting base pay range for this role is listed below. Base salary is not the only component of our competitive total rewards package - you may also be eligible for bonus, commissions, equity, and other benefits as described below. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location.
Base Pay Range
$111,000-$130,000 USD
Why Couchbase?
Modern customer experiences need a flexible cloud database platform that can power applications spanning from cloud to edge and everything in between. Couchbase's mission is to simplify how developers and architects develop, deploy and consume modern applications wherever they are. We have reimagined the database with our fast, flexible and affordable cloud database platform Capella, allowing organizations to quickly build applications that deliver premium experiences to their customers- all with best-in-class price performance. More than 30% of the Fortune 100 trust Couchbase to power their modern applications and build innovative new ones. See our recent awards to learn why Couchbase is a great place to work.We are honored to be a part of the Best Places to Work Award for the Bay Area and the UK. Couchbase offers a total rewards approach to benefits that recognizes the value you create here, so that you in turn may best serve yourself and your family. Some benefits include:
Generous Time Off Program - Flexibility to care for you and your familyWellness Benefits - A variety of world class medical plans to choose from, along with dental, vision, life insurance, and employee assistance programs*Financial Planning - RSU equity program*, ESPP program*, Retirement program* and Business Travel InsuranceCareer Growth - Be valued, Create value approachFun Perks - An ergonomic and comfortable in-office / WFH setup. Food & Snacks for in-office employees.And much more!
*Note: some programs are not applicable to all countries. Please discuss with a Couchbase recruiter to learn more.
Learn more about Couchbase:News and Press ReleasesCouchbase CapellaCouchbase BlogInvestors
Disclaimer:
Couchbase is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Join an impact initiative group and experience the amazing feeling of Couchbase can-do culture.
By using this website and submitting your information, you acknowledge our Candidate Privacy Notice and understand your personal information may be processed in accordance with our Candidate Privacy Notice following guidelines in your country of application.