Bentley University
Senior Academic Coordinator, English and Media Studies
Bentley University, Waltham, Massachusetts, United States, 02452
Job Description SummaryReporting directly to the English and Media Studies department Chair,
the Senior Academic Coordinator is responsible for all daily operations within the department(s) they serve.
This position operates fairly independently and executes in a professional and proficient manner a wide variety of administrative, technical, and financial services to support the department Chair(s), faculty, and students. The Coordinator may also participate in large division wide projects and other work as assigned by the Department Chair.
Essential Duties
Academic SupportProofread, edit, publish, and distribute various academic course materials including syllabi, exams, quizzes, worksheets, course description and other related materialsUtilize current systems (Workday Student, Courseleaf, etc.) to manage various registrations and course information; assist faculty and students in troubleshooting any system issuesAct as the point of contact for all new faculty hiring, onboarding, and orientation, including managing interview schedules, coordinating campus visits, collecting associated candidate documents, ordering equipment and furniture, coordinate office moves, and requesting access to internal systems and facilitiesWork with Chair and faculty to determine course schedulesEnsure all course books and other materials are ordered and available for students and facultyAssist with all future academic planning as it relates to staffing, course scheduling, classroom preferences, and other facets of a busy academic departmentMaintain syllabi and other documentation related to accreditation processesMay assist faculty with tenure application process as requested
General Administrative SupportManage all daily administrative activities within the departmentAct as primary scheduler and organizer for all department(s) activities which may include but not limited to candidate interviews, committee meetings, faculty retreats, and student eventsMaintain all department common spaces through various duties including
filing and sorting all academic materials and records, cleaning the office area, ordering supplies, and requesting all office repairs and furniture needsManage and maintain all shared office equipment such as printers, copiers and fax machineAct as main point of contact and liaison for all visitors to the department(s) officeUtilize current software including Office 365 to produce and manage various department materialsMaintain department databases including office assignment lists, event information, faculty address list, etc.
Financial ManagementOversee department budgetParticipate in annual financial activities including budgeting forecasting and staffing planningAssist the BSC in paying out invoices and expenses
Other DutiesHire, train, schedule, and supervise student workers within the departmentMay assist with marketing and communications for the department including drafting and sending e-mails to students, maintaining department website and documentation, and other dutiesContinuously improve current skills through all internal trainings and resources offeredHandle complex and sensitive issues and work with various departments to ensure a speedy and effective resolutionAll other duties as assigned by supervisor
Minimum QualificationsHS Diploma or G.E.D. equivalent, Associate's or Bachelor's degree preferred4-6 years of relevant working experienceDemonstrated proficiency in utilizing MS Office 365 (Word, Excel, Sharepoint, and Outlook) or similar productivity focus softwareDemonstrated proficiency in utilizing team collaboration tools (Sharepoint, Teams) or similar collaboration softwareDemonstrated proficiency in Zoom or other remote meeting softwareDemonstrated ability to work with a diverse populationPreferred experience using various academic support applications including Workday Student, Blackboard, Courseleaf, etc.Ability to juggle multiple priorities and assignments in a busy office environmentCustomer service focus
Work EnvironmentTypical office setting with extensive sitting and computer workAbility to travel to meetings and events internally and on occasion outside of campus
Bentley University requires references checks and may conduct other pre-employment screening.
DIVERSITY STATEMENTBentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.
Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.
PI0fb29474a19c-35216-35812982
the Senior Academic Coordinator is responsible for all daily operations within the department(s) they serve.
This position operates fairly independently and executes in a professional and proficient manner a wide variety of administrative, technical, and financial services to support the department Chair(s), faculty, and students. The Coordinator may also participate in large division wide projects and other work as assigned by the Department Chair.
Essential Duties
Academic SupportProofread, edit, publish, and distribute various academic course materials including syllabi, exams, quizzes, worksheets, course description and other related materialsUtilize current systems (Workday Student, Courseleaf, etc.) to manage various registrations and course information; assist faculty and students in troubleshooting any system issuesAct as the point of contact for all new faculty hiring, onboarding, and orientation, including managing interview schedules, coordinating campus visits, collecting associated candidate documents, ordering equipment and furniture, coordinate office moves, and requesting access to internal systems and facilitiesWork with Chair and faculty to determine course schedulesEnsure all course books and other materials are ordered and available for students and facultyAssist with all future academic planning as it relates to staffing, course scheduling, classroom preferences, and other facets of a busy academic departmentMaintain syllabi and other documentation related to accreditation processesMay assist faculty with tenure application process as requested
General Administrative SupportManage all daily administrative activities within the departmentAct as primary scheduler and organizer for all department(s) activities which may include but not limited to candidate interviews, committee meetings, faculty retreats, and student eventsMaintain all department common spaces through various duties including
filing and sorting all academic materials and records, cleaning the office area, ordering supplies, and requesting all office repairs and furniture needsManage and maintain all shared office equipment such as printers, copiers and fax machineAct as main point of contact and liaison for all visitors to the department(s) officeUtilize current software including Office 365 to produce and manage various department materialsMaintain department databases including office assignment lists, event information, faculty address list, etc.
Financial ManagementOversee department budgetParticipate in annual financial activities including budgeting forecasting and staffing planningAssist the BSC in paying out invoices and expenses
Other DutiesHire, train, schedule, and supervise student workers within the departmentMay assist with marketing and communications for the department including drafting and sending e-mails to students, maintaining department website and documentation, and other dutiesContinuously improve current skills through all internal trainings and resources offeredHandle complex and sensitive issues and work with various departments to ensure a speedy and effective resolutionAll other duties as assigned by supervisor
Minimum QualificationsHS Diploma or G.E.D. equivalent, Associate's or Bachelor's degree preferred4-6 years of relevant working experienceDemonstrated proficiency in utilizing MS Office 365 (Word, Excel, Sharepoint, and Outlook) or similar productivity focus softwareDemonstrated proficiency in utilizing team collaboration tools (Sharepoint, Teams) or similar collaboration softwareDemonstrated proficiency in Zoom or other remote meeting softwareDemonstrated ability to work with a diverse populationPreferred experience using various academic support applications including Workday Student, Blackboard, Courseleaf, etc.Ability to juggle multiple priorities and assignments in a busy office environmentCustomer service focus
Work EnvironmentTypical office setting with extensive sitting and computer workAbility to travel to meetings and events internally and on occasion outside of campus
Bentley University requires references checks and may conduct other pre-employment screening.
DIVERSITY STATEMENTBentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.
Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.
PI0fb29474a19c-35216-35812982