Executive Assistant

About Us:Double Diamond Transport, Tanager Logistics, Buena Vista Solutions, and Llano Realty are four distinct companies operating in the transportation, logistics, tech solutions, and real estate sectors respectively. We are united by our commitment to delivering exceptional service to our customers. We are seeking someone who shares that commitment and has a dedication to the power of effective marketing to drive our success.Job Description:The ideal candidate will provide top-level assistance for the CEO. They should be well-organized and comfortable managing schedules, communications, and projects on the executive's behalf. Their duties include prioritizing emails and phone calls, organizing meetings and company events, coordinating travel arrangements, assisting with various project management activities, and providing general office support as necessary.Key Responsibilities:Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalfFacilitate the growth of partnerships with external groups.Answer phone calls in a polite and professional mannerGreet visitors, identify purpose of visit, and direct to appropriate partiesMaintain executive's calendar, including scheduling appointments and prioritizing the most sensitive mattersOrganize meetings and events, including scheduling, sending reminders, and organizing catering when necessaryCoordinate travel arrangements, write itineraries, and arrange for transportationMaintain inventory and office supplies. Anticipate office needs and place ordersProvide clerical and general office support to other officesAssist with various project management activities including implementation, status reporting, and risks/issue managementPerform other duties as assignedQualifications:Proficient in Microsoft Office suiteExperience in managing multiple priorities, administrative coordination, and logisticsAbility to work independently with little supervisionWell-organized, detail-oriented, ability to multi-task with great follow-up skillsExcellent written and verbal communication skillsExhibit discretion, confidentiality, flexibility, and willingness to work closely with our team