Advancement Information Services Specialist

Maintains accurate and up-to-date information related to fundraising and constituent data within the College Relations department. Focuses on managing and ensuring data integrity, generating reports, and supporting fundraising efforts.Plays a critical role in supporting the advancement efforts by managing data, providing insights, and ensuring the efficient operation of systems and processes.Work Days: Monday - FridayShift Start/End Time: 8:30 am - 4:54 pmHours Per Week: 37Weeks Per Year: 52Pay Status and Classification: Non-exempt, Regular full-timeSupervisor: Executive Director of Admissions & Advancement Systems & ServicesPosition Purpose: Maintains accurate and up-to-date information related to fundraising and constituent data within the College Relations department. Focuses on managing and ensuring data integrity, generating reports, and supporting fundraising efforts.Plays a critical role in supporting the advancement efforts by managing data, providing insights, and ensuring the efficient operation of systems and processes. Essential Responsibilities and Duties:Gift Processing and Acknowledgement: Processes and records incoming gifts and donations accurately and in a timely manner. Ensures compliance with financial policies and procedures, legal requirements, and donor restrictions when recording and allocating gifts. Coordinates the acknowledgement process by generating gift receipts, thank-you letters, and other donor correspondence.Data Analysis and Reporting: Generates reports and analyzes data to provide insights into donor giving patterns, and overall fundraising performance. Assists in the production, maintenance and distribution of financial reports, gift/pledge acknowledgement correspondence, pledge reminders and matching gift requests.Collaboration and Communication: Addresses questions/requests regarding gifts/pledges from all sources. Works closely with fundraising teams and other staff members to understand their data needs and provide them with accurate and timely information. Contributes to the organization's ability to build and maintain strong relationships with donors and stakeholders.Administrative: Works regularly with the Finance Office on account reconciliations and pledges. Provides support for the annual audit and fiscal year end closing processes. Trains, assigns, and monitors the performance of student workers. Assists colleagues during busy times and for overlapping responsibilities including assisting with department wide events such as Homecoming and Reunion.Qualifications:Associates degree or equivalent, and/or a combination of relevant education, training, certifications, and/or work experience. Bachelor's degree is preferred.Familiarity with and understanding of the purpose of fundraising in higher education or a nonprofit setting.Demonstrated experience in data entry with the desire to meet expectations of efficiencies, timeliness and accuracyProficiency working with a variety of software applications (MS Office suite)Proficiency in using donor databases, CRM systems, or fundraising software is preferred.Demonstrated ability and desire to learn, apply and retain complex and detailed processes and proceduresStrong analytical and data management skills.Attention to detail and a high level of accuracy in data entry and record-keeping.Excellent written and verbal communication skills.Proficiency in data analysis and reporting tools, such as Excel.Ability to work independently and as a team member, prioritize tasks, and meet deadlines.Compensation:The rate for this position is $20.00 an hour. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications.We offer exceptional benefits including:Generous Vacation, Sick, and Personal TimeWinter Recess Break in Addition to Paid HolidaysHealthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness ProgramsEmployee Scholarships toward Certifications, Seminars, Training and Professional DevelopmentPre and Post Tax participation in a 403(b) Retirement PlanSalary Continuation Program in the event of DisabilityTuition Assistance Program for Employee, Spouse and/or DependentsBackground Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).