Executive Assistant

557245BR Title: Executive Assistant What you'll do... : Provide skilled, efficient clerical and administrative support to Senior Management (AVP and above). Routinely handle confidential and sensitive information, correspondence and reports. Compose correspondence and reports requiring independent judgment. Receive visitors, answer telephone calls and schedule business appointment on a regular basis. Responsible for maintaining schedules for Senior Management. May assist with department activities such as conference calls, staff meetings, project calendars, etc. May also plan and coordinate all aspects of both on-site and off-site meetings. Day to day, you'll... Answer, screen, and direct customer, vendor and/or field personnel inquiries received by mail, phone, or in person. Resolve routine to complex situations identifying sensitive matters and notifying appropriate officer, as necessary. Provide administrative support to Executives and their reporting managers including, but not limited to preparing correspondence, photocopying, faxing, preparation and distribution of documents and other materials, filing, sorting Executive's mail, ensuring the printer is operational and requesting maintenance when needed, etc. Contact key individuals inside and outside the Company to obtain or relay (either verbally or through written communication as appropriate) important information on a variety of issues. Prepare, proofread, verify and assemble information for reports and compose correspondence to include PowerPoint slides, handouts and presentation materials for various meetings/conferences Maintain confidential/sensitive files. Coordinate meetings including scheduling, booking rooms, ordering food if required and setting-up the room. Assist in the preparation of materials for meetings including obtaining information from various sources, compiling an agenda, assembling meeting documentation, recording meeting minutes and following-up on action items after the meeting. Coordinate travel arrangements, hotel reservations, meals, and various other aspects for travel. Act as primary backup for department, performing various clerical duties and cross training on an ongoing basis. Prepare expense reports for Executives including compiling and maintaining supporting documents. Coordinate on-boarding and off-boarding of employees including seating, access and credit card if applicable. Job ID: 557245BR Address1: CSC ONE H&R BLOCK WAY City: KANSAS CITY State: Missouri About H&R Block... : H&R Block's purpose is simple: To provide help and inspire confidence in our clients and communities everywhere. We've been true to that purpose since brothers Henry and Richard Bloch founded our company in 1955. Since then, we've grown to have approximately 12,000 offices throughout the United States and around the world. We are a people company first and a tax company second. People who join H&R Block say it feels like being part of something bigger. A place with an amazing and storied history, but with a strong and urgent focus on the future. Maybe it's how determined, forward thinking and innovative we are, or how accessible our leadership is. We believe it's all those things, and much more. H&R Block is committed to diversity and inclusion and is proud to be an equal opportunity employer. We consider qualified applicants regardless of race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. All qualified applicants are welcomed and encouraged to apply. Employee Type: Regular It would be even better if you also had... : Associates degree or some college or the equivalent through a combination of education and related work experience Five years administrative experience in an office environment with a minimum of two to three years experience as a senior level administrative assistant or secretary. Experience with Windows and an advanced knowledge of Microsoft Word, Excel, and PowerPoint. Basic to intermediate knowledge of Microsoft Access. Typing at a minimum of 50 w.p.m. What you'll bring to the team... : High School Diploma or equivalent Five years administrative experience in an office environment, or equivalent combination of education and work experience, with a minimum of one year supporting a second level manager. Intermediate knowledge of Microsoft Word and Excel, and PowerPoint. Demonstrated organizational and planning abilities; ability to handle multiple tasks and projects, managing details accurately and completely. Typing at a minimum of 40 w.p.m. Effective oral, written and interpersonal communications skills. Posting Title: Executive Assistant Job Family: Executive Admin WOTC Eligibility Check: Yes