Boulder JCC
Executive Assistant
Boulder JCC, Boulder, Colorado, United States, 80301
Job Type
Full-time
Description
Do you have a passion for people and being of service? Are you inspired to create positive change in our local community? Do you enjoy working in a collaborative and supportive environment in a values-driven organization that cares deeply for its employees? If so, the Boulder JCC might be the place for you!
Position Summary:
The Executive Assistant supports and manages the daily tasks, projects, and schedule for the Boulder JCC's Executive Director and serves as the primary liaison between the Executive Director and other positions and functions within the JCC. The Executive Assistant also supports and serves as the liaison between the Board of Directors and the Boulder JCC, supporting effective governance by the Board by facilitating communications to and from the Board and preparing for and managing Board meetings. This position sits on and provides support for the Boulder JCC's Senior Leadership Team, the team that helps guide, manage, and lead the organization's more than 80 staff members and the organization as a whole in concert with the Boulder JCC Board.
About The Boulder JCC:
The 52,000ft2 Boulder Jewish Community Center (JCC), which sits on a 20 acre campus, is a vibrant community hub for cultural, educational, events, and social activities in the Boulder area. We are dedicated to creating a welcoming and inclusive environment that enriches the lives of our diverse community members.
KEY RESPONSIBILITIES:
Executive Support
Manage a high volume of scheduling for the Executive Director and provide scheduling support for the Senior Leadership TeamManage phone and email traffic on behalf of Executive Director; prioritize, address and elevate as necessaryArrange travel logistics for Executive DirectorDevelop and maintain systems to provide Executive Director with efficient and confidential access to informationDraft and edit correspondence, presentations, and reports on behalf of Executive DirectorAttend meetings as representative of Executive DirectorConduct research and analysis to support Executive and Senior Leadership Team management and decision makingMaintain Executive Director's list of tasks to ensure timely completion and additions as requested or neededLeverage Executive Director's time by anticipating and proactively addressing needs and prioritiesMaintain office supplies and anticipate needs for new purchases in a cost effective and timely mannerOrganize all aspects of Executive Director meetings including room bookings, room setup, materials, food, and take notes as requestedServe as a critical public interface for Boulder JCCProvide stewardship and support to the Executive Director's donor portfolio through meeting scheduling and supporting requestsSupport the Senior Leadership Team by attending meetings, taking notes, and providing follow-up on tasks and assignmentsSupport the Executive Director in other projects and priorities as neededProvide structural, planning and logistical support to all cultivation and civic events in concert with Executive Director, Board, and Development TeamSupport the Senior LeadershipDevelopment Team with calendar management and booking of meeting space, as neededManage roles of Senior Leadership Team and Board members at eventsManage relationships with event-related vendors in coordination with the Senior Director of Development External Engagement and the Senior Director of Operations, as neededBoard Support
Ensure Boards' preparation for Board and Committee meetings through timely provision of materialsMaintain, update, and organize board documents and archivesSupport the Executive Director, Board Chair, and Executive Committee in developing Board reports, meeting agendas, and materialsServe as primary liaison to the Governance CommitteeWork with Board Committees to manage meetings and initiativesCoordinate all logistics for Board and Committee meetingsCompile and organize board performance metrics and incorporate into Board meeting materialsAttend Board meetings, take minutes, and coordinate filing of minutes with the Board SecretaryAct as the liaison between Board committees and the organization on all administrative and organizational mattersCoordinate all Board communications and eventsUnderstand Board policies, guidelines, and BylawsFacilitate connections between Board members and staffRequirements
QUALIFICATIONS:
5+ years experience preferred in executive support, with relevant non-profit experienceStrong experience using Google applications, Microsoft Office Suite, file sharing platforms such as Dropbox, and project management tools like Asana and TeamworkExcellent written and oral communication skillsExcellent interpersonal skills with the ability to work collaboratively with internal and external stakeholdersGood judgment and strong inclination to be proactiveResourceful and creative in problem solvingAble to interact with senior level executives and sophisticated donorsAbility to manage projects, organize and complete complex tasks and prioritize multiple assignments and deliver on a timely basisAbility to thrive and succeed in a fast-paced environmentExcellent computer/database skillsStrong attention to detail and follow up skillsAbility to handle sensitive and confidential information with discretionProficiencies with technology, including databases, and willingness to adapt to new technologiesAbility to work some evenings and weekends and attend Boulder JCC events as requested
COMPENSATION
This is a full-time position with an hourly range of $29.66-$34.47 per hour commensurate with experience. Employee benefits currently include health insurance (medical, dental, and vision) with access to a health savings account (HSA) with generous employer contributions, a 403(b) retirement savings plan with immediate vesting and an employer match up to 4%, voluntary disability, life, and accident insurance, substantial staff discounts, as well as plentiful time off (vacation, sick, and holidays including a full week during Thanksgiving).
APPLY NOW
Applications are accepted here. Once you submit your application, a member of our hiring team will be in touch if we would like to schedule an interview. An offer of employment in this position will be contingent on the successful completion of a background check. The expected closing date for this position is November 22, 2024.
We look forward to hearing from you!
The Boulder JCC is an Equal Opportunity Employer. You are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. At the Boulder Jewish Community Center, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about these roles but your past experience doesn't align perfectly with every qualification noted above, we encourage you to apply. You may be just the right candidate for this or other positions.
Salary Description
$29.66-$34.47 per hour
Full-time
Description
Do you have a passion for people and being of service? Are you inspired to create positive change in our local community? Do you enjoy working in a collaborative and supportive environment in a values-driven organization that cares deeply for its employees? If so, the Boulder JCC might be the place for you!
Position Summary:
The Executive Assistant supports and manages the daily tasks, projects, and schedule for the Boulder JCC's Executive Director and serves as the primary liaison between the Executive Director and other positions and functions within the JCC. The Executive Assistant also supports and serves as the liaison between the Board of Directors and the Boulder JCC, supporting effective governance by the Board by facilitating communications to and from the Board and preparing for and managing Board meetings. This position sits on and provides support for the Boulder JCC's Senior Leadership Team, the team that helps guide, manage, and lead the organization's more than 80 staff members and the organization as a whole in concert with the Boulder JCC Board.
About The Boulder JCC:
The 52,000ft2 Boulder Jewish Community Center (JCC), which sits on a 20 acre campus, is a vibrant community hub for cultural, educational, events, and social activities in the Boulder area. We are dedicated to creating a welcoming and inclusive environment that enriches the lives of our diverse community members.
KEY RESPONSIBILITIES:
Executive Support
Manage a high volume of scheduling for the Executive Director and provide scheduling support for the Senior Leadership TeamManage phone and email traffic on behalf of Executive Director; prioritize, address and elevate as necessaryArrange travel logistics for Executive DirectorDevelop and maintain systems to provide Executive Director with efficient and confidential access to informationDraft and edit correspondence, presentations, and reports on behalf of Executive DirectorAttend meetings as representative of Executive DirectorConduct research and analysis to support Executive and Senior Leadership Team management and decision makingMaintain Executive Director's list of tasks to ensure timely completion and additions as requested or neededLeverage Executive Director's time by anticipating and proactively addressing needs and prioritiesMaintain office supplies and anticipate needs for new purchases in a cost effective and timely mannerOrganize all aspects of Executive Director meetings including room bookings, room setup, materials, food, and take notes as requestedServe as a critical public interface for Boulder JCCProvide stewardship and support to the Executive Director's donor portfolio through meeting scheduling and supporting requestsSupport the Senior Leadership Team by attending meetings, taking notes, and providing follow-up on tasks and assignmentsSupport the Executive Director in other projects and priorities as neededProvide structural, planning and logistical support to all cultivation and civic events in concert with Executive Director, Board, and Development TeamSupport the Senior LeadershipDevelopment Team with calendar management and booking of meeting space, as neededManage roles of Senior Leadership Team and Board members at eventsManage relationships with event-related vendors in coordination with the Senior Director of Development External Engagement and the Senior Director of Operations, as neededBoard Support
Ensure Boards' preparation for Board and Committee meetings through timely provision of materialsMaintain, update, and organize board documents and archivesSupport the Executive Director, Board Chair, and Executive Committee in developing Board reports, meeting agendas, and materialsServe as primary liaison to the Governance CommitteeWork with Board Committees to manage meetings and initiativesCoordinate all logistics for Board and Committee meetingsCompile and organize board performance metrics and incorporate into Board meeting materialsAttend Board meetings, take minutes, and coordinate filing of minutes with the Board SecretaryAct as the liaison between Board committees and the organization on all administrative and organizational mattersCoordinate all Board communications and eventsUnderstand Board policies, guidelines, and BylawsFacilitate connections between Board members and staffRequirements
QUALIFICATIONS:
5+ years experience preferred in executive support, with relevant non-profit experienceStrong experience using Google applications, Microsoft Office Suite, file sharing platforms such as Dropbox, and project management tools like Asana and TeamworkExcellent written and oral communication skillsExcellent interpersonal skills with the ability to work collaboratively with internal and external stakeholdersGood judgment and strong inclination to be proactiveResourceful and creative in problem solvingAble to interact with senior level executives and sophisticated donorsAbility to manage projects, organize and complete complex tasks and prioritize multiple assignments and deliver on a timely basisAbility to thrive and succeed in a fast-paced environmentExcellent computer/database skillsStrong attention to detail and follow up skillsAbility to handle sensitive and confidential information with discretionProficiencies with technology, including databases, and willingness to adapt to new technologiesAbility to work some evenings and weekends and attend Boulder JCC events as requested
COMPENSATION
This is a full-time position with an hourly range of $29.66-$34.47 per hour commensurate with experience. Employee benefits currently include health insurance (medical, dental, and vision) with access to a health savings account (HSA) with generous employer contributions, a 403(b) retirement savings plan with immediate vesting and an employer match up to 4%, voluntary disability, life, and accident insurance, substantial staff discounts, as well as plentiful time off (vacation, sick, and holidays including a full week during Thanksgiving).
APPLY NOW
Applications are accepted here. Once you submit your application, a member of our hiring team will be in touch if we would like to schedule an interview. An offer of employment in this position will be contingent on the successful completion of a background check. The expected closing date for this position is November 22, 2024.
We look forward to hearing from you!
The Boulder JCC is an Equal Opportunity Employer. You are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. At the Boulder Jewish Community Center, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about these roles but your past experience doesn't align perfectly with every qualification noted above, we encourage you to apply. You may be just the right candidate for this or other positions.
Salary Description
$29.66-$34.47 per hour