City of Augusta GA
Executive Assistant II
City of Augusta GA, Augusta, Georgia, United States, 30910
Salary:
$48,554.00 Annually
Location :
Augusta, GA
Job Type:
Full Time Permanent
Job Number:
201203662
Department:
ADMINISTRATION
Opening Date:
10/23/2024
Closing Date:
10/30/2024 11:59 PM Eastern
DESCRIPTION
This is a professional administrative position performing a variety of highly complex administrative support functions to ensure effective operation and management of the Administrator's Office. Duties include conducting research, project management, preparing statistical reports and handling information requests along with the day-to-day clerical functions such as calendar control and preparation of agendas and correspondences for the Administrator and designated staff. This position reports to the Administrator or designee and works with the Deputy Administrators, Mayor, Commissioners, General Counsel, Directors, Judicial/Governmental officials, and the public. In this environment, client relations are extremely sensitive and considered critical to the operation of the organization at the highest executive level of government, wherein duties must be performed with a high degree of professionalism, maturity and discretion.PRINCIPAL DUTIES AND RESPONSIBILITIES
Responds to inquiries in person, via telephone, or email, and directs constituents to the appropriate personnel. Creates, proofreads, edits, and formats a variety of documents, spreadsheets, reports, and presentations with accuracy; disseminates information accurately by reading, researching, and routing correspondence appropriately; obtains documents to independently distribute, prioritize, and organize for the office and the Administrator; performs special projects and other duties as assigned.Relieves management staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, edits, or proofreads correspondence on behalf of management staff; records and/or transcribes correspondence, statements, minutes, or other information; and keeps management informed of significant matters, messages, documentation, or other information; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; updates calendar on a regular basis; and notifies parties involved of changes.Welcomes guests, customers, elected officials in a very courteous and professional manner by greeting them in person or on the telephone; answers and directs inquiries; provides information to callers; coordinates office communication by relaying messages to staff and disseminates information to staff.Assists leadership team with preparation for Commission Meetings; assists Commissioners/Elected Officials with agenda items, reports, researching and providing information for various purposes to include departmental activities, programs, functions and/or events; performs high level of interaction with the Community and Community Leaders.Assists with office budget preparation; prepares requests for payment and enters purchase orders and requisition information into the Central Square system; monitors expenditures and works with the departmental budget.; maintains records of vacation and sick leave for the Administrator's staff within the ADP timekeeping system; monitors contracts assigned to the Administrator's Office; maintains open record requests log.May be required to assist with the preparation of monthly newsletters for the organization utilizing strong research and editing skills with a high level of English language proficiency. Assists with posting of publications on the organization's website.Performs other duties as assigned by the Administrator and other office leadership.MINIMUM REQUIREMENTS
Education:
Associate's degree in Administrative Services, Office Administration, or related field or High School Diploma/GED with equivalent experience.
Experience:
Three (3) years of complex administrative experience as an executive assistant, administrative secretary, or office manager to executive level management. Advanced experience or training in personal computer use with Microsoft Office software or five (5) years' experience with a High School Diploma.
Preferred:
Experience in a municipal government environment.
Knowledge/Skills/Abilities
:
Excellent calendar management skills, including the coordination of complex executive meetingsAdministrative writing skills, reporting skills, supply management, scheduling, organization, time management, travel logistics, verbal communication. Strong organizational, administrative, communication and problem-solving skillsAbility to maintain customer confidence and protects operations by keeping information confidentialExperience assisting management with the creation of PowerPoint presentationsStrong knowledge of MS Office, including Word, Excel, PowerPoint and OutlookDemonstrated ability to successfully create and/or modify processesDemonstrated ability to schedule travel arrangements for managementVast knowledge of government operations and day to day activitiesExcellent communication skills both written and oralStrong knowledge of MS Office, including Word, Excel, PowerPoint and OutlookStrong interpersonal skills
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.
Augusta-Richmond County's comprehensive benefit package includes:
Vacation
Holiday
Sick
Medical
Dental
Vision
Life
Long-Term Disability Insurance
Pension
For a more detailed overview of our benefit package, please visit our website below:
01
The answers you provide to the supplemental questions will be used to conclude if you meet the minimum qualifications and requirements for this position. Responses relating to your specific work experience and education MUST clearly reflect the requirements shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. Additional information may not be accepted after your application has been submitted. Do you accept these terms?
YesNo
02
Are you a current employee of Augusta Richmond County?
YesNo
03
To be eligible to apply for a posted position, a current employee must have performed competently for at least six (6) months in his/her current position. If you are a current employee of Augusta Richmond County, have you been in your current position at least six months?
YesNoThis question does not apply to me.
04
If you are a current Augusta Richmond County employee, have you received a written reprimand, disciplinary probation, or suspension in the last twelve (12) months? (Informal warnings excluded)
YesNoThis question does not apply to me.
05
Which of the following best describes your level of education? (Please upload transcripts before submitting your application.)
No High School Diploma or GEDHigh School Diploma or GEDSome CollegeAssociate's degreeBachelor's degreeMaster's degree
06
This position requires the incumbent to have three (3) years of complex administrative experience as an executive assistant, administrative secretary, or office manager to executive level management. Advanced experience or training in personal computer use with Microsoft Office software is required. Do you meet this requirement? (Experience and Education must be evident on application in order to be considered.)
No experienceLess than one year of experienceOne to two years of experienceThree to four years of experienceFive or more years of experience
07
(Preferred) Do you have experience in a municipal government environment?
YesNo
Required Question
$48,554.00 Annually
Location :
Augusta, GA
Job Type:
Full Time Permanent
Job Number:
201203662
Department:
ADMINISTRATION
Opening Date:
10/23/2024
Closing Date:
10/30/2024 11:59 PM Eastern
DESCRIPTION
This is a professional administrative position performing a variety of highly complex administrative support functions to ensure effective operation and management of the Administrator's Office. Duties include conducting research, project management, preparing statistical reports and handling information requests along with the day-to-day clerical functions such as calendar control and preparation of agendas and correspondences for the Administrator and designated staff. This position reports to the Administrator or designee and works with the Deputy Administrators, Mayor, Commissioners, General Counsel, Directors, Judicial/Governmental officials, and the public. In this environment, client relations are extremely sensitive and considered critical to the operation of the organization at the highest executive level of government, wherein duties must be performed with a high degree of professionalism, maturity and discretion.PRINCIPAL DUTIES AND RESPONSIBILITIES
Responds to inquiries in person, via telephone, or email, and directs constituents to the appropriate personnel. Creates, proofreads, edits, and formats a variety of documents, spreadsheets, reports, and presentations with accuracy; disseminates information accurately by reading, researching, and routing correspondence appropriately; obtains documents to independently distribute, prioritize, and organize for the office and the Administrator; performs special projects and other duties as assigned.Relieves management staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, edits, or proofreads correspondence on behalf of management staff; records and/or transcribes correspondence, statements, minutes, or other information; and keeps management informed of significant matters, messages, documentation, or other information; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; updates calendar on a regular basis; and notifies parties involved of changes.Welcomes guests, customers, elected officials in a very courteous and professional manner by greeting them in person or on the telephone; answers and directs inquiries; provides information to callers; coordinates office communication by relaying messages to staff and disseminates information to staff.Assists leadership team with preparation for Commission Meetings; assists Commissioners/Elected Officials with agenda items, reports, researching and providing information for various purposes to include departmental activities, programs, functions and/or events; performs high level of interaction with the Community and Community Leaders.Assists with office budget preparation; prepares requests for payment and enters purchase orders and requisition information into the Central Square system; monitors expenditures and works with the departmental budget.; maintains records of vacation and sick leave for the Administrator's staff within the ADP timekeeping system; monitors contracts assigned to the Administrator's Office; maintains open record requests log.May be required to assist with the preparation of monthly newsletters for the organization utilizing strong research and editing skills with a high level of English language proficiency. Assists with posting of publications on the organization's website.Performs other duties as assigned by the Administrator and other office leadership.MINIMUM REQUIREMENTS
Education:
Associate's degree in Administrative Services, Office Administration, or related field or High School Diploma/GED with equivalent experience.
Experience:
Three (3) years of complex administrative experience as an executive assistant, administrative secretary, or office manager to executive level management. Advanced experience or training in personal computer use with Microsoft Office software or five (5) years' experience with a High School Diploma.
Preferred:
Experience in a municipal government environment.
Knowledge/Skills/Abilities
:
Excellent calendar management skills, including the coordination of complex executive meetingsAdministrative writing skills, reporting skills, supply management, scheduling, organization, time management, travel logistics, verbal communication. Strong organizational, administrative, communication and problem-solving skillsAbility to maintain customer confidence and protects operations by keeping information confidentialExperience assisting management with the creation of PowerPoint presentationsStrong knowledge of MS Office, including Word, Excel, PowerPoint and OutlookDemonstrated ability to successfully create and/or modify processesDemonstrated ability to schedule travel arrangements for managementVast knowledge of government operations and day to day activitiesExcellent communication skills both written and oralStrong knowledge of MS Office, including Word, Excel, PowerPoint and OutlookStrong interpersonal skills
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.
Augusta-Richmond County's comprehensive benefit package includes:
Vacation
Holiday
Sick
Medical
Dental
Vision
Life
Long-Term Disability Insurance
Pension
For a more detailed overview of our benefit package, please visit our website below:
01
The answers you provide to the supplemental questions will be used to conclude if you meet the minimum qualifications and requirements for this position. Responses relating to your specific work experience and education MUST clearly reflect the requirements shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. Additional information may not be accepted after your application has been submitted. Do you accept these terms?
YesNo
02
Are you a current employee of Augusta Richmond County?
YesNo
03
To be eligible to apply for a posted position, a current employee must have performed competently for at least six (6) months in his/her current position. If you are a current employee of Augusta Richmond County, have you been in your current position at least six months?
YesNoThis question does not apply to me.
04
If you are a current Augusta Richmond County employee, have you received a written reprimand, disciplinary probation, or suspension in the last twelve (12) months? (Informal warnings excluded)
YesNoThis question does not apply to me.
05
Which of the following best describes your level of education? (Please upload transcripts before submitting your application.)
No High School Diploma or GEDHigh School Diploma or GEDSome CollegeAssociate's degreeBachelor's degreeMaster's degree
06
This position requires the incumbent to have three (3) years of complex administrative experience as an executive assistant, administrative secretary, or office manager to executive level management. Advanced experience or training in personal computer use with Microsoft Office software is required. Do you meet this requirement? (Experience and Education must be evident on application in order to be considered.)
No experienceLess than one year of experienceOne to two years of experienceThree to four years of experienceFive or more years of experience
07
(Preferred) Do you have experience in a municipal government environment?
YesNo
Required Question