Executive Assistant

Job Title: Executive AssistantLocation: Nashville, TNReports to: Executive TeamDepartment: AdministrationJob Overview:Kimbro Oil Company is seeking a highly organized and experienced Executive Assistant to support our executive team. The ideal candidate will have a minimum of 5 years of relevant experience, a college degree, and a proven track record of managing day-to-day operations for senior executives. This individual will be responsible for ensuring the smooth functioning of the executive office and will provide high-level administrative support to the leadership team.Key Responsibilities:Administrative Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.Communication Management: Act as a liaison between executives and internal/external stakeholders, handling sensitive information with discretion.Meeting Coordination: Schedule, prepare agendas, and organize materials for meetings. Attend meetings, take minutes, and follow up on action items.Project Management: Assist with special projects, coordinating cross-functional team efforts, and ensuring timely delivery of objectives.Document Preparation: Prepare, review, and edit reports, presentations, and correspondence on behalf of executives.Office Management: Oversee office functions such as ordering supplies, managing office equipment, and coordinating with vendors.Travel Arrangements: Coordinate complex travel itineraries, including booking flights, accommodations, and ground transportation for executives.Task Prioritization: Manage multiple priorities and deadlines, ensuring that all tasks are completed efficiently and on time.Event Planning: Organize company events, executive meetings, and team-building activities as needed.Expense Reporting: Handle expense reports, invoices, and budget tracking for executive-level expenses.Minimum Qualifications:Bachelors degree in Business Administration, Communications, or related field.Minimum of 5 years of experience in an executive assistant or senior administrative role, preferably supporting multiple executives.Strong organizational skills and attention to detail.Self-starter and solution oriented.Ability to handle confidential information with discretion.Excellent verbal and written communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.Strong problem-solving skills and the ability to work under pressure.Experience in oil & gas, energy, or a related industry is a plus but not required.Why Kimbro Oil Company?At Kimbro Oil Company, we pride ourselves on our commitment to excellence and innovation in the energy industry. Join our team and be a part of a family-owned company that values integrity, collaboration, and professional growth.