Executive Assistant

Investment Management firm in Battery Park, Manhattan is looking to hire a Temporary to Permanent Executive Assistant to support the office. General hours are 10:00 AM to 6:00 PM with flexibility for OT as needed. This will be in office 5 days.Responsibilities:Schedule and organize meetings - pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as neededArrange travel plans and compose itineraries, obtain necessary travel documents and visa coordinationAllocate and process expenses for executives using the Concur expense management systemPrepare and edit relevant materials for team, including Word Documents, and Excel SpreadsheetsCoordinate closely with team and other assistants to provide phone coverage and back-up assistance which includes sitting at reception as neededCompose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changesPerform other related general administrative tasks for executives as assigned and requiredUse US Mail, FedEx, and other services to send and track priority mailQualifications:Bachelor's Degree and 4+ years of corporate office experience in a similar positionAbility to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlinesAbility to switch gears easily and demonstrate flexibility in different coverage assignmentsStrong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan for potential issues and take appropriate actionExemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacySuperb written and verbal communication skills. Strong attention to detail when composing and proofing materials requiredExperience supporting a group of executives in a corporate environment highly preferredTeam-oriented and collaborative attitude is a mustExtensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint. Must have concur experienceWorking knowledge of office administrative procedures and operating standard office equipmentExperience in finance industry is a plus but not requiredCompensation:Up to $90k depending on experienceBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.We look forward to working with you.Beacon Hill. Employing the Future (TM)