The People Concern
Executive Assistant - Arlington HQ
The People Concern, Los Angeles, California, United States, 90079
Executive Assistant - Arlington HQ
2116 Arlington Ave, Los Angeles, CA 90018, USAReq #11270
Thursday, October 24, 2024
Title: Executive Assistant
Department: Administration
Reports to: CEO
Status: Non-Exempt (Hourly)
Location: Arlington Administration Building
SUMMARY
The Executive Assistant is responsible for providing professional administrative support to the Chief Executive Officer (CEO), Chief Administrative Officer (CAO), Chief Strategy & Integration Officer (CS&IO) and Chief Operating Officer (COO), as well as the Board of Directors of The People Concern. The Executive Assistant ensures organized, efficient and professional operations and possesses the necessary skills to work effectively with senior leadership, staff, donors, and Board members.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provide administrative support to the CEO, including but not limited to answering phones, detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.
2. Coordinate meetings, including scheduling, attendee management, materials preparation, and room set-up.
3. Ensure Executive Conference Room remains straightened, clean and stocked.
4. Edit Board of Directors meeting minutes accurately and in a timely manner, send Board meeting reminders and respond to Board members' requests for information.
5. Provide administrative support to the CAO, COO and CS&IO as needed, including but not limited to mail processing, phone screening, meeting scheduling, note taking and small project management.
6. Assist with special projects and general office tasks as needed or assigned.
QUALIFICATIONS
1. Bachelor's degree or equivalent combination of education and experience
2. Minimum three years' experience working in Executive Administrative roles
3. Proficient in Microsoft Office suite with strong computer skills, minimum typing speed of 30 WPM preferred
4. Demonstrated client service orientation, with a positive attitude; exhibit a calm nature when encountered with customer service matters and client grievances; ability to appropriately represent Executive Management Team members with clear and professional communication
5. Exhibit a high degree of professionalism, good judgement, tact, and diplomacy; able to maintain strict confidentiality
6. Able to be precise, thorough, detail oriented, with excellent time management and organizational skills
7. Able to self-start, work independently and achieve high standards to meet multiple deadlines, while also working effectively with others in a team-oriented environment
8. Excellent communicator, including writing, speaking, editing, proofreading and computer skills, with great attention to detail and excellent problem-solving skills; bilingual Spanish speaking preferred
9. Strong calendaring, organizational and document management skills
10. Able to develop and maintain strong relationships with management, staff, donors, Board of Directors and other stakeholders
WORK ENVIRONMENT
Primarily indoor office environment
Regularly required to sit, stand, bend and occasionally lift or carry up to 15 pounds
May necessitate working in busy and loud environments
May be exposed to elements like cold, heat, dust, noise, and odor
May need to bend, stoop, twist, and sit throughout the day
EXPECTED BEHAVIORS OF ALL STAFF
Act as a role model
Demonstrate a sense of responsibility
Continuously learn and improve
Acknowledge your own areas of improvement
Hear and provide honest, specific and direct feedback
Create an environment where everyone is welcomed valued and respected
Collaborate
Equal Opportunity Employer
The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job basedon job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.
About the People Concern
The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.
With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.
The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities.
Benefits & Perks
Medical Insurance
Vision Insurance
Dental Insurance
Retirement Planning (403b) & Matching
Paid Holidays
Paid Vacation Days
Paid Sick Days
Employee Assistance Plans (EAP)
TELUS Health
Flexible Spending Account (FSA)
Basic Life / Accidental Death & Dismemberment (AD&D)
Voluntary Short- and Long-Term Disability
Voluntary Pet Insurance
Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
The People Concern University & Certificates
Corporate Discounts
Other details
Pay TypeHourly
Employment Indicator100% in person by JD
Min Hiring Rate$65,000.00
Max Hiring Rate$75,000.00
Travel RequiredNo
Required EducationHigh School
Apply Now
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2116 Arlington Ave, Los Angeles, CA 90018, USAReq #11270
Thursday, October 24, 2024
Title: Executive Assistant
Department: Administration
Reports to: CEO
Status: Non-Exempt (Hourly)
Location: Arlington Administration Building
SUMMARY
The Executive Assistant is responsible for providing professional administrative support to the Chief Executive Officer (CEO), Chief Administrative Officer (CAO), Chief Strategy & Integration Officer (CS&IO) and Chief Operating Officer (COO), as well as the Board of Directors of The People Concern. The Executive Assistant ensures organized, efficient and professional operations and possesses the necessary skills to work effectively with senior leadership, staff, donors, and Board members.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provide administrative support to the CEO, including but not limited to answering phones, detailed calendar management, expense report management, mail processing, invitation coordination, and travel coordination.
2. Coordinate meetings, including scheduling, attendee management, materials preparation, and room set-up.
3. Ensure Executive Conference Room remains straightened, clean and stocked.
4. Edit Board of Directors meeting minutes accurately and in a timely manner, send Board meeting reminders and respond to Board members' requests for information.
5. Provide administrative support to the CAO, COO and CS&IO as needed, including but not limited to mail processing, phone screening, meeting scheduling, note taking and small project management.
6. Assist with special projects and general office tasks as needed or assigned.
QUALIFICATIONS
1. Bachelor's degree or equivalent combination of education and experience
2. Minimum three years' experience working in Executive Administrative roles
3. Proficient in Microsoft Office suite with strong computer skills, minimum typing speed of 30 WPM preferred
4. Demonstrated client service orientation, with a positive attitude; exhibit a calm nature when encountered with customer service matters and client grievances; ability to appropriately represent Executive Management Team members with clear and professional communication
5. Exhibit a high degree of professionalism, good judgement, tact, and diplomacy; able to maintain strict confidentiality
6. Able to be precise, thorough, detail oriented, with excellent time management and organizational skills
7. Able to self-start, work independently and achieve high standards to meet multiple deadlines, while also working effectively with others in a team-oriented environment
8. Excellent communicator, including writing, speaking, editing, proofreading and computer skills, with great attention to detail and excellent problem-solving skills; bilingual Spanish speaking preferred
9. Strong calendaring, organizational and document management skills
10. Able to develop and maintain strong relationships with management, staff, donors, Board of Directors and other stakeholders
WORK ENVIRONMENT
Primarily indoor office environment
Regularly required to sit, stand, bend and occasionally lift or carry up to 15 pounds
May necessitate working in busy and loud environments
May be exposed to elements like cold, heat, dust, noise, and odor
May need to bend, stoop, twist, and sit throughout the day
EXPECTED BEHAVIORS OF ALL STAFF
Act as a role model
Demonstrate a sense of responsibility
Continuously learn and improve
Acknowledge your own areas of improvement
Hear and provide honest, specific and direct feedback
Create an environment where everyone is welcomed valued and respected
Collaborate
Equal Opportunity Employer
The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job basedon job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.
About the People Concern
The People Concern empowers the most vulnerable among us to rebuild their lives. One of Los Angeles County's largest social services agencies, The People Concern was formed in 2016 in a merger of two trusted social service organizations based in Los Angeles County, OPCC and Lamp Community. Informed by more than fifty-eight years of work in the community, The People Concern is a leading provider of, and advocate for, evidence-based solutions to the multi-faceted challenges inherent in homelessness and domestic violence.
With compassion and profound respect for those we serve, we provide a fully integrated system of care - including outreach, interim housing, mental and medical health care, substance abuse services, domestic violence services, life skills & wellness programs, and permanent supportive housing - tailored to the unique needs of homeless individuals, survivors of domestic violence, challenged youth, and others who have nowhere else to turn.
The People Concern's model of integrated and comprehensive care empowers our participants to navigate the multi-faceted obstacles in their lives, become their best selves, and ultimately, connect with and contribute to their communities.
Benefits & Perks
Medical Insurance
Vision Insurance
Dental Insurance
Retirement Planning (403b) & Matching
Paid Holidays
Paid Vacation Days
Paid Sick Days
Employee Assistance Plans (EAP)
TELUS Health
Flexible Spending Account (FSA)
Basic Life / Accidental Death & Dismemberment (AD&D)
Voluntary Short- and Long-Term Disability
Voluntary Pet Insurance
Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
The People Concern University & Certificates
Corporate Discounts
Other details
Pay TypeHourly
Employment Indicator100% in person by JD
Min Hiring Rate$65,000.00
Max Hiring Rate$75,000.00
Travel RequiredNo
Required EducationHigh School
Apply Now
Share this job: