Beacon Hill
Part-Time Executive Assistant
Beacon Hill, Cambridge, Massachusetts, us, 02140
To Apply for this Job Click HereOur client, a prestigious university located in Cambridge, MA, is seeking a Part Time Executive Assistant to join a dynamic team that delivers executive support to library leadership. This role is up to 14 hours per week scheduled Monday through Friday between the hours of 9am and 4pm . This a temporary position with a duration of 1.5 months . Compensation for this role is $28.93 per hour . Qualified and interested individuals are encouraged to apply today for immediate consideration.Key Responsibilities:
Provides a range of office and administrative support to the Executive Director, BL and the Baker Library Leadership Team.Assists in scheduling meetings for the Executive Director and Leadership Team. Manages complex calendars, arranges for meetings, appointments, and travel arrangements.Coordinates and participates in Leadership Team and other meetings. Provides logistical support, assists in the organization of agendas, action items, and planning to ensure smooth execution. Takes detailed notes, and tracks follow-up items.May gather and maintain data for, and assist in, preparation of reports, and may perform various data entry tasks using ad hoc software tools.May assist in reading, proofreading, researching, and drafting communications and consolidating information in MS Office suite applications.Performs other related duties as necessary.Basic Qualifications- Required Education, Experience, Skills:
3 years of related experience as an executive assistant.Ability to rapidly learn policies and procedures.Expertise in executive administrative support and mastery level skills, including MS Office suite, calendaring (Outlook), collaboration and virtual communication tools (e.g., Zoom), and document management systems (e.g., SharePoint, MS Teams).Additional Qualifications- Preferred Education, Experience, Skills:
BA/BSStrong written and oral communication skills.Excellent organization and interpersonal skills with sensitivity to nuanced academic cultures.Aptitude and willingness to leverage new technologies.Experience working as part of a senior management team with strong collaboration skills.Proven ability to prioritize.
A1396475EC_1729779925To Apply for this Job Click Here
Provides a range of office and administrative support to the Executive Director, BL and the Baker Library Leadership Team.Assists in scheduling meetings for the Executive Director and Leadership Team. Manages complex calendars, arranges for meetings, appointments, and travel arrangements.Coordinates and participates in Leadership Team and other meetings. Provides logistical support, assists in the organization of agendas, action items, and planning to ensure smooth execution. Takes detailed notes, and tracks follow-up items.May gather and maintain data for, and assist in, preparation of reports, and may perform various data entry tasks using ad hoc software tools.May assist in reading, proofreading, researching, and drafting communications and consolidating information in MS Office suite applications.Performs other related duties as necessary.Basic Qualifications- Required Education, Experience, Skills:
3 years of related experience as an executive assistant.Ability to rapidly learn policies and procedures.Expertise in executive administrative support and mastery level skills, including MS Office suite, calendaring (Outlook), collaboration and virtual communication tools (e.g., Zoom), and document management systems (e.g., SharePoint, MS Teams).Additional Qualifications- Preferred Education, Experience, Skills:
BA/BSStrong written and oral communication skills.Excellent organization and interpersonal skills with sensitivity to nuanced academic cultures.Aptitude and willingness to leverage new technologies.Experience working as part of a senior management team with strong collaboration skills.Proven ability to prioritize.
A1396475EC_1729779925To Apply for this Job Click Here