County of San Mateo
Payroll-Personnel Coordinator II (Open and Promotional)
County of San Mateo, Redwood City, California, United States, 94061
Apply for a
Payroll-Personnel Coordinator II
position with San Mateo County Libraries and become a part of an award-winning team and work with amazing people!
Under general supervision, provides technical and specialized payroll and personnel-related support to assigned County department and/or division(s); coordinate human resources, payroll and/or timekeeping processes; maintain personnel-related records; provide information to management and employees regarding payroll and personnel-related matters; and perform related work as required.
San Mateo County Libraries are an invaluable community resource, an amazing family, a springboard for opportunities, and our staff is what makes the libraries so special. We are champions of learning, sharing, and exploration -- of open minds, new ideas, and bright futures. It is our mission and our passion to strengthen our community by creating an inclusive sense of place and an environment for learning. We seek enthusiastic team players, creative risk takers, and flexible individuals who proactively search for new opportunities to make public library services relevant to all members of the community.
We respect, value, and celebrate diversity, and bilingual skills are always desired.
Distinguishing CharacteristicsPayroll/Personnel Coordinator II is the journey, experienced level class in this series, fully competent to independently perform the full range of payroll and/or personnel-related support duties. Incumbents at this level can independently complete tasks that require more problem solving and have greater knowledge of payroll and/or personnel business processes. This class is flexibly staffed with Payroll/Personnel Coordinator III and incumbents are expected to advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher-level class.
Duties may include, but are not limited to, the following:
Perform technical and specialized office support work, relating specifically to payroll and personnel at a departmental level, which requires the use of independent judgment and the application of technical skills.Process time reporting forms, verifying information and calculations, specific payroll rates related to such items as holiday, overtime, off-shift, and predetermined premium rates, monitor leave and compensatory time totals.Prepare and process personnel requisition forms for filling permanent, temporary and part-time vacancies.Coordinate and execute employee onboarding and off-boarding in conjunction with supervisors and the Human Resources Department; process paperwork required for new employees; provide employees guidance on how to navigate through available onboarding resources.Interpret, explain, and comply with negotiated contracts, prescribed laws, rules, regulations and confer with Human Resources and/or Controller's Office as needed.Perform all personnel action processes including job changes, compensation changes, initiating hires, processing retroactive pay, etc.; research and assemble information from a variety of sources and make associated arithmetic and/or statistical calculations.Regularly generate and analyze audit reports related to time entry, job, and compensation changes to ensure accurate entry and completion of tasks by various department staff; identify and correct errors; notify individual employees of corrections or action needed and elevate communications to a supervisor as appropriate.Run reports as requested by management.Organize and maintain various files, including those related to personnel matters.Enter and retrieve data using a personal or on-line computer system; review computer or manually produced reports for accuracy and make corrections as required.Assist employees, supervisors and managers with payroll, timecard, and personnel-related inquiries, and in interpreting, and applying payroll, retirement, and benefit laws, rules, regulations, bargaining unit contracts, policies, and procedures; and resolve problems and recommends solutions.Responds to salary verification requests.Research record keeping issues including sick leave, vacation, or non-contract balances, and performs appropriate action as needed.Perform related duties as assigned.Education and Experience:Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:Payroll/Personnel Coordinator II:
One year of journey level general or fiscal office support experience which has included payroll or personnel assistance OR two years of general clerical or office assistant experience.Knowledge of:
Methods and practices related to payroll and personnel processes in a complex, public agency.County labor contracts, Civil Service Rules and other related policies and procedures.Standard processes for completing and processing varied payroll and personnel documents.Office administrative practices and procedures, including record keeping and the operation of standard office equipment.Basic business data processing and business arithmetic, including percentages and decimals.Correct English usage, including spelling, grammar, and punctuation.Record keeping principles and procedures.HRIS and timekeeping system.Skill/Ability to:
Perform detailed technical and specialized payroll and personnel support work.Interpret complex written guidelines, rules, policies, and procedures and accurately apply the direction provided to operational actions.Understand immediate and downstream effects of executed actions, decisions, and advice.Work independently and organize, prioritize, and coordinate simultaneously occurring work activities.Establish and foster effective working relationships with those contacted in the course of the work.Analyze data and make arithmetic calculations as needed with speed and accuracy.Use initiative and sound independent judgment within established guidelines.Communicate effectively through verbal and written methods.Embrace and learn new technology, software or systems related especially those related to payroll and personnel coordination.Keep up to date and adapt quickly to changes in related procedures and HRIS business processes.Collaborate with managers and supervisors, give guidance and/or training on related payroll and personnel transactions.Operate standard office equipment, including a word processor, personal or on-line computer, and centralized telephone equipment.Open & Promotional. Anyone may apply.Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date will receive five points added to their final passing score.
Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (pass/fail) based on the candidate's application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.IMPORTANT:
Applications for this position will only be accepted online.
If you are currently on the County's website, you may click the
"Apply"
button above or below. If you are not on the County's website, please go to
http://jobs.smcgov.org/
to apply.
Online applications must be received by the Human Resources Department before midnight on the final filing date.TENTATIVE RECRUITMENT SCHEDULEFinal Filing Date:
Thursday, November 7, 2024, 11:59 PM PSTApplication Screening:
Week of November 12-15, 2024Civil Service Panel Interview:
December 3 and/or 4, 2024About the CountySan Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.
The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.Analyst: Sedrick Dixon (10172024) (Payroll Personnel Services Coordinator II E536)
#J-18808-Ljbffr
Payroll-Personnel Coordinator II
position with San Mateo County Libraries and become a part of an award-winning team and work with amazing people!
Under general supervision, provides technical and specialized payroll and personnel-related support to assigned County department and/or division(s); coordinate human resources, payroll and/or timekeeping processes; maintain personnel-related records; provide information to management and employees regarding payroll and personnel-related matters; and perform related work as required.
San Mateo County Libraries are an invaluable community resource, an amazing family, a springboard for opportunities, and our staff is what makes the libraries so special. We are champions of learning, sharing, and exploration -- of open minds, new ideas, and bright futures. It is our mission and our passion to strengthen our community by creating an inclusive sense of place and an environment for learning. We seek enthusiastic team players, creative risk takers, and flexible individuals who proactively search for new opportunities to make public library services relevant to all members of the community.
We respect, value, and celebrate diversity, and bilingual skills are always desired.
Distinguishing CharacteristicsPayroll/Personnel Coordinator II is the journey, experienced level class in this series, fully competent to independently perform the full range of payroll and/or personnel-related support duties. Incumbents at this level can independently complete tasks that require more problem solving and have greater knowledge of payroll and/or personnel business processes. This class is flexibly staffed with Payroll/Personnel Coordinator III and incumbents are expected to advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher-level class.
Duties may include, but are not limited to, the following:
Perform technical and specialized office support work, relating specifically to payroll and personnel at a departmental level, which requires the use of independent judgment and the application of technical skills.Process time reporting forms, verifying information and calculations, specific payroll rates related to such items as holiday, overtime, off-shift, and predetermined premium rates, monitor leave and compensatory time totals.Prepare and process personnel requisition forms for filling permanent, temporary and part-time vacancies.Coordinate and execute employee onboarding and off-boarding in conjunction with supervisors and the Human Resources Department; process paperwork required for new employees; provide employees guidance on how to navigate through available onboarding resources.Interpret, explain, and comply with negotiated contracts, prescribed laws, rules, regulations and confer with Human Resources and/or Controller's Office as needed.Perform all personnel action processes including job changes, compensation changes, initiating hires, processing retroactive pay, etc.; research and assemble information from a variety of sources and make associated arithmetic and/or statistical calculations.Regularly generate and analyze audit reports related to time entry, job, and compensation changes to ensure accurate entry and completion of tasks by various department staff; identify and correct errors; notify individual employees of corrections or action needed and elevate communications to a supervisor as appropriate.Run reports as requested by management.Organize and maintain various files, including those related to personnel matters.Enter and retrieve data using a personal or on-line computer system; review computer or manually produced reports for accuracy and make corrections as required.Assist employees, supervisors and managers with payroll, timecard, and personnel-related inquiries, and in interpreting, and applying payroll, retirement, and benefit laws, rules, regulations, bargaining unit contracts, policies, and procedures; and resolve problems and recommends solutions.Responds to salary verification requests.Research record keeping issues including sick leave, vacation, or non-contract balances, and performs appropriate action as needed.Perform related duties as assigned.Education and Experience:Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:Payroll/Personnel Coordinator II:
One year of journey level general or fiscal office support experience which has included payroll or personnel assistance OR two years of general clerical or office assistant experience.Knowledge of:
Methods and practices related to payroll and personnel processes in a complex, public agency.County labor contracts, Civil Service Rules and other related policies and procedures.Standard processes for completing and processing varied payroll and personnel documents.Office administrative practices and procedures, including record keeping and the operation of standard office equipment.Basic business data processing and business arithmetic, including percentages and decimals.Correct English usage, including spelling, grammar, and punctuation.Record keeping principles and procedures.HRIS and timekeeping system.Skill/Ability to:
Perform detailed technical and specialized payroll and personnel support work.Interpret complex written guidelines, rules, policies, and procedures and accurately apply the direction provided to operational actions.Understand immediate and downstream effects of executed actions, decisions, and advice.Work independently and organize, prioritize, and coordinate simultaneously occurring work activities.Establish and foster effective working relationships with those contacted in the course of the work.Analyze data and make arithmetic calculations as needed with speed and accuracy.Use initiative and sound independent judgment within established guidelines.Communicate effectively through verbal and written methods.Embrace and learn new technology, software or systems related especially those related to payroll and personnel coordination.Keep up to date and adapt quickly to changes in related procedures and HRIS business processes.Collaborate with managers and supervisors, give guidance and/or training on related payroll and personnel transactions.Operate standard office equipment, including a word processor, personal or on-line computer, and centralized telephone equipment.Open & Promotional. Anyone may apply.Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date will receive five points added to their final passing score.
Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (pass/fail) based on the candidate's application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.IMPORTANT:
Applications for this position will only be accepted online.
If you are currently on the County's website, you may click the
"Apply"
button above or below. If you are not on the County's website, please go to
http://jobs.smcgov.org/
to apply.
Online applications must be received by the Human Resources Department before midnight on the final filing date.TENTATIVE RECRUITMENT SCHEDULEFinal Filing Date:
Thursday, November 7, 2024, 11:59 PM PSTApplication Screening:
Week of November 12-15, 2024Civil Service Panel Interview:
December 3 and/or 4, 2024About the CountySan Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.
The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.Analyst: Sedrick Dixon (10172024) (Payroll Personnel Services Coordinator II E536)
#J-18808-Ljbffr