Payroll Specialist

Creative Financial Staffing has partnered with a growing service company located south of Boston to identify a Payroll Specialist.

Highlights of the Opportunity for the Payroll Specialist:

• Privately held environmental recovery organization.
• They specialize in health & safety, risk management & recovery.
• Our client is growing and expanding their product lines.
• They are seeking an individual who will start as a Payroll Specialist and then they can promote to a Supervisor or Manager position in the future.
• Our client offers competitive compensation and benefits package.

Responsibilities for the Payroll Specialist include but are not limited to:

• Prepare and process multistate payroll for 400-600 employees on a weekly and biweekly basis. This includes: Reviewing and ensuring the accuracy of approved time, and tracking and deducting all garnishments and other special payroll deductions or additions.
• Establish/maintain employee records; ensure that employee changes (i.e., status changes, tax withholdings, benefits deductions, time off accruals, etc.) are entered correctly into all applicable systems, and that information is updated
• Initialize journal entries and balance out accounts. Submit bi-weekly 401(k) contributions and reconcile health insurance deductions to monthly statements.
• Prepare and remit federal, state, and local tax reports in a timely fashion.
• Responsible for weekly certified payroll reporting and prevailing wage calculations.
• Process off cycle checks for terminations, vacations and other payouts
• Responsible for the coordination efforts between payroll, human resources, operations and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor hours, overtime, leave balances, headcount, and ad hoc reports)
• Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee's charges, and adherence to policies; monitor submissions of approved timesheets, ensure valid data transfers to/from Paychex
• Assist with annual 401k audit.

Qualifications for the Payroll Specialist:

• Associates Degree or experience equivalent
• 3+ year(s) experience of full cycle multi-state payroll experience
• Paychex experience in a Payroll Specialist role highly desirable
• Ability to work in a fast-paced high volume environment. Must have strong attention to detail.