Executive Assistant

Job Title: Technical Support SpecialistJob DescriptionThis position performs a variety of general administrative and secretarial tasks of moderate complexity and scope to relieve Vice President and Senior Managers of administrative details. The role involves executing or initiating implementation of administrative practices and procedures determined by, or in conjunction with others. The Technical Support Specialist will prepare and check agendas for meetings, attend staff and/or conference meetings as directed, and prepare minutes as required. The position also involves performing administrative functions required by the Vice President or Senior Managers, providing knowledge and assistance to other staff members to ensure smooth operations, and communicating information between the Vice President and staff members verbally and/or in writing.Responsibilities+ Prepare and check agendas for meetings and attend staff and/or conference meetings as directed.+ Prepare minutes of the meetings as required.+ Perform administrative functions required by the Vice President or Managers in the execution of their duties.+ Provide knowledge and assistance to other staff members to ensure smooth operations.+ Perform filing of company information for the Operations department or forward records to the appropriate personnel for filing.+ Communicate information between the Vice President and staff members verbally and/or in writing.+ Coordinate the flow of communication within the Operations department and with different departments, staff, and/or external allied organizations and entities.+ Arrange conferences, seminars, meetings, and agendas; prepare travel requests; make transportation and hotel arrangements for administrative staff and member company executives when requested.+ Maintain ongoing contact and communication with German counterparts and executive offices.+ Coordinate the completion and maintenance of sensitive data, such as the Vice Presidents Goal agreement.+ Act as a liaison between the Vice President and public entities such as universities.+ Coordinate the worldwide travel schedule for the Vice President and Managers.+ Coordinate the Vice Presidents calendar to facilitate important dates, eliminate potential conflicts, and allow time for normal duties.+ Coordinate Vice Presidents activities related to special ceremonies, events, and international visitors.+ Prepare presentations as needed for the Vice President.Essential Skills+ Technical support+ Administrative support+ Project management+ Microsoft Office+ Reporting tools+ Excellent communication and organizational skills+ Engineering technical support+ Administrative functions+ Payroll+ PeopleSoft+ MS Office Suite+ Benefits managementAdditional Skills & Qualifications+ Associate's degree in Business Administration or a related area, or the equivalent combination of education and experience+ A minimum of five (5) years' of relevant professional experience in administrative assistant functions or related areas+ Ability to maintain a professional demeanor and withhold confidential information+ Flexibility and excellent interpersonal skills+ Project coordination experience+ Ability to work well with all levels of internal management and staff, as well as outside clients and vendors+ Excellent PowerPoint and Excel skillsWork EnvironmentOpen office environmentAbout ActalentActalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.Diversity, Equity & InclusionAt Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:+ Hiring diverse talent+ Maintaining an inclusive environment through persistent self-reflection+ Building a culture of care, engagement, and recognition with clear outcomes+ Ensuring growth opportunities for our peopleThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.