Insight Global
Executive Assistant
Insight Global, Miami, Florida, us, 33222
We are hiring for an Executive Assistant (EA) in Miami, Florida. While this role will primarily be remote, there will be some expectations for in-person support in the Miami area, as such, we will only be considering local candidates at this time. You will provide support to the CEO by way of managing schedules, end-to-end detailed travel coordination, handling communications, and more. The right candidate for this role will be exceptionally organized, highly proactive, detail oriented, able to quickly adapt and have excellent communication. To ensure seamless travel, you will need to be available "on-call" to address urgent matters, particularly during extensive CEO travel internationally.Act as a liaison to senior management teams, the board of directors, and key business partners.Manage and maintain calendars and coordinate appointments, internal and external meetings, and conference calls, with stakeholders, board members, clients, and other executives. This includes extensive rescheduling, ensuring that all meeting logistics are taken care of.Plan, coordinate and communicate employee events such as group meetings, off-sites and all-staff forums.Arrange and book all travel, while managing budgets.Proactively prepare detailed travel itineraries and ensure seamless transitions during travel.Proactively track and manage travel changes, cancellations, or delays, and adjust schedules accordingly.Manage and submit expense reports and reconcile budgets for the CEOs office.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Required Skills & Experience
3 - 5 years experience in an administrative support role, preferably having previously supported a C-level executive.Local to Greater Miami area & available for occasional onsite meetups.Extensive knowledge of Googles G-Suite.Ability to maintain the highest level of confidentiality and sensitive information.Availability to be on-call, particularly during CEO travel.Budgetary and expense management experience.Calendar management, meeting prioritization, tracking of deadlines, etc.End-to-end travel coordination, booking and management experience (i.e. flights, cars, accommodations, etc.).
Nice to Have Skills & Experience
Experience with Altour for travel/booking.Passion for gaming/video games.Interest in blockchain technology and/or NFTs.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Required Skills & Experience
3 - 5 years experience in an administrative support role, preferably having previously supported a C-level executive.Local to Greater Miami area & available for occasional onsite meetups.Extensive knowledge of Googles G-Suite.Ability to maintain the highest level of confidentiality and sensitive information.Availability to be on-call, particularly during CEO travel.Budgetary and expense management experience.Calendar management, meeting prioritization, tracking of deadlines, etc.End-to-end travel coordination, booking and management experience (i.e. flights, cars, accommodations, etc.).
Nice to Have Skills & Experience
Experience with Altour for travel/booking.Passion for gaming/video games.Interest in blockchain technology and/or NFTs.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.