TemPositions
Administrative Assistant
TemPositions, New York, New York, us, 10261
Description
Be part of something bigger help us drive meaningful change in our community!As an Administrative Assistant, you will play a key role in supporting vital social service programs and community initiatives that make a difference in Brooklyn. Whether you're coordinating educational programs, managing resources for non-profits, or assisting government offices with day-to-day operations, your contributions will have a direct and positive impact on these organizations and the people they serve.Job Duties/Responsibilitie s:Perform general typing and clerical duties including the preparation of meeting minutes, meeting notices, reports and correspondence; filing and photocopyingBackup the reception desk, screening phone calls, scheduling appointments, and handling mail distributionLiaison with other programs and departments throughout the organization.Assist with updating various administrative databases as requiredAssist with the maintenance of administrative files and recordsUnder the Executive Assistants supervision, handle special projects and work with other administrative clerical staff as neededPerform other related duties as deemed necessary and appropriateOrganize and maintain various paper and electronic filing systems and databasesPrepare forms, emails, letters and reportsAnswer and triage incoming phone callsReceive and process mail and fax documentsFax, scan/photocopy, email, and upload documentsSchedule meetings and manage daily schedule for the officeMeet and greet all incoming guests and visitorsQualifications :Bilingual English/Spanish a plusComputer Knowledge: MS Office (Word, Excel & Outlook)Education: High School Diploma or EquivalentExperience: Minimum of 2 solid years previous Administrative Assistant experience (preferably recent experience)Excellent communication skills (oral and written) and organizational skillsDependable, detail-oriented, and highly motivated with the ability to work in a fast-paced, high volume office environmentWilling and able to multitaskAbility to work independently as well as in a team environment with different personalitiesBenefits : Our benefits package is uncharacteristic to the industry, including unheard of benefits to ensure you have the support and resources needed to thrive both professionally and personally. These benefits include:Company Subsidized Health InsuranceDental and Vision401(K) PlanW-2 Employee StatusSick PayDirect Deposit/Stored Value Payroll CardsTransitCheksChild Care AssistanceTraining CoursesLongevity BonusesPaid HolidaysReferral BonusesCorporate PerksEqual Opportunity Employment:We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
Be part of something bigger help us drive meaningful change in our community!As an Administrative Assistant, you will play a key role in supporting vital social service programs and community initiatives that make a difference in Brooklyn. Whether you're coordinating educational programs, managing resources for non-profits, or assisting government offices with day-to-day operations, your contributions will have a direct and positive impact on these organizations and the people they serve.Job Duties/Responsibilitie s:Perform general typing and clerical duties including the preparation of meeting minutes, meeting notices, reports and correspondence; filing and photocopyingBackup the reception desk, screening phone calls, scheduling appointments, and handling mail distributionLiaison with other programs and departments throughout the organization.Assist with updating various administrative databases as requiredAssist with the maintenance of administrative files and recordsUnder the Executive Assistants supervision, handle special projects and work with other administrative clerical staff as neededPerform other related duties as deemed necessary and appropriateOrganize and maintain various paper and electronic filing systems and databasesPrepare forms, emails, letters and reportsAnswer and triage incoming phone callsReceive and process mail and fax documentsFax, scan/photocopy, email, and upload documentsSchedule meetings and manage daily schedule for the officeMeet and greet all incoming guests and visitorsQualifications :Bilingual English/Spanish a plusComputer Knowledge: MS Office (Word, Excel & Outlook)Education: High School Diploma or EquivalentExperience: Minimum of 2 solid years previous Administrative Assistant experience (preferably recent experience)Excellent communication skills (oral and written) and organizational skillsDependable, detail-oriented, and highly motivated with the ability to work in a fast-paced, high volume office environmentWilling and able to multitaskAbility to work independently as well as in a team environment with different personalitiesBenefits : Our benefits package is uncharacteristic to the industry, including unheard of benefits to ensure you have the support and resources needed to thrive both professionally and personally. These benefits include:Company Subsidized Health InsuranceDental and Vision401(K) PlanW-2 Employee StatusSick PayDirect Deposit/Stored Value Payroll CardsTransitCheksChild Care AssistanceTraining CoursesLongevity BonusesPaid HolidaysReferral BonusesCorporate PerksEqual Opportunity Employment:We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.